Archived decisions
Hampshire County Council
Executive Member - Recreation and Heritage Item 4
22 May 2008
Partnership funding for the revenue and project costs of community associations
- 2008/09
Report of the Director of Recreation and Heritage
Contact: Margaret Plumridge, ext 6173 e-mail: [email protected]
1. Summary
1.1 The County Council, through its Recreation and Heritage Department, supports community associations that aim to provide the opportunity for local people to participate in recreational, educational, social, cultural and environmental activities within their local communities and to encourage local initiatives by people of all ages.
1.2 There are 104 community associations in Hampshire. In 2007/08 the county council provided project funding to 21 of these organisations. There are 2 organisations that are currently supported by the secondment of staff - Lymington Community Association and Leigh Park Community Association. Leigh Park is also supported with revenue funding.
2. Recommendation
2.1 That annual project support of £49,539 summarised in Appendix 1, be approved.
3. Background
3.1 The application process
The first year of the pilot scheme as proposed in March 2007, has been completed and a review of the process that was in place in that first year has been undertaken. There have been some initial difficulties relating to the application process, mostly relating to the wording used on the application form. Consequently this process was changed to make it simpler to complete for the financial year 2008/09 and it also allows for some flexibility in the timing of the applications. The application process now covers the following topics :-
· The organisation's budgetary position
· The activities they are already providing
· Actions they are taking to improve the quality of their organisational structure
· Their project proposals for 2008/09.
4. Purpose of report
4.1 The purpose of this report is:
i) to provide details of requests for financial support from partnership organisations towards their revenue and project costs in the financial year 2008/09.
5. Legal Implications
5.1 The council has wide powers under Section 19 Local Government (Miscellaneous Provisions) Act 1976 to provide recreational facilities and to contribute by way of a grant or loan towards the expenses incurred by voluntary bodies in providing such facilities.
6. Recreation and Heritage Outcomes
6.1 By supporting these organisations in their project proposals and working in partnership with them, the Recreation and Heritage Department is able to meet the following outcomes:
· Increasing participation through the development of activities for older people to support their continued wellbeing.
· Increasing participation through the development of activities for children and young people that will help them lead positive lives.
· Increased participation through the development of physical activity programmes as part of the recommended regime of five 30 minute sessions a week of moderate intensity exercise.
· Increased access to information and services through ICT supported projects.
· Increased inclusion by extending activities to hard to reach, disadvantaged and black and minority ethnic groups.
7. Impact Assessment
7.1 Organisations applying to this scheme are by their nature defined as accessible
to all members of the community. This is embodied within their charitable objects, therefore no groups or organisations should be excluded from any benefit arising from these decisions.
8 Finance
8.1 The sum of £163,500 has been set aside within the 2008/09 revenue budget to meet requests from community associations to support their revenue and project costs. On 11 March 2008 an initial allocation of £106,100 was made to 14 community associations requesting support. The requests in this report total £49,539. The remaining £7,861 will be used to support other project activity later in the year.
9. Details of the applications
9.1 Appendix 1 is a summary of the funding proposals for 2008/09.
9.2 Appendix 2 contains individual reports received to date for each organisation summarising their funding applications. Each contains:-
· an indication of their current activity in the community
· details of the projects they proposed in 2007/08
· details of their project proposals for 2008/09
· details of their budgetary position in 2007/08.
.
LINK(S) TO CORPORATE STRATEGY | ||
Yes |
No | |
Hampshire safer and more secure for all |
Ö |
|
Maximising well-being |
Ö |
|
Enhancing our quality of place |
Ö |
|
Section 100 D - Local Government Act 1972 - Background Documents
The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.
NB the list excludes:
1. Published works
2. Documents which disclose exempt or confidential information as defined in the act.
TITLE LOCATION
Applications for revenue support Community Support Section of the
The Application pack
Appendix 1
Partnership Funding 2008/09 second tranche - May 2008
Partnership Funding 2007/08 |
Community Association |
Partnership Funding 2008/09 |
£ |
£ | |
New applicant |
Alamein |
4,000 |
5,880 |
Kingsley |
5,880 |
14,000 |
Leigh Park |
10,519 |
2,000 |
Lyndhurst |
2,000 |
7,840 |
Pilands Wood |
7,840 |
4,900 |
Ringwood |
4,900 |
4,900 |
Sarisbury |
4,900 |
9,500 |
Winnall |
9,500 |
Total |
49,539 |
Appendix 2
Community Association - Alamein Community Association
District Test Valley
Local Member Councillor Hughes
Own Activities
Hosting a Community Fun Day
Managing Alamein Youth Group
Report on projects undertaken in 2007/08
This is a new applicant
Projects Planned in 2008/09
· Consulting with children and young people and developing activities
Involvement in Extended services
Finance - Income and Expenditure 2007
Expenditure £5,010
Income ( inclusive of grants) £4,924
Grants received in 2007
From district council and local council
Other grants
Recommendation £4,000
Community Association - Kingsley Organisation
District East Hampshire
Local Member Councillor Kemp Gee
Own Activities
Training and development opportunities for people with disabilities
Provision of activities for children and young people
Provision of `seated' exercise classes
Provision if IT classes
Information and advice signposting
Report on projects undertaken in 2007/08
Project |
Activity |
Walking to health |
Coordinator appointed. Activity now established. 15 people attending |
Open Day |
Village supper held. 60 attended. Village Forum established |
Weekly Drop in |
Started in January using internet and emailing. Continuing. |
Projects Planned in 2008
· Participation in silver surfers as a previous provider
· Developing an older persons group
· Developing an arts leisure group for disabled adults
· Expanding the children and family activities
Involvement in Extended services
Finance - Income and Expenditure 2007
Expenditure £49,029.79
Income ( inclusive of grants) £42,647.28
Grant received in 2007
From district council and local council £15,000
Other grants
Recommendation £5,880
Community Association - Leigh Park Community Association
District Havant
Local Member Councillors Edwards and Buckley
Own Activities
Facilitating local learning
Facilitating partnership activities
Report on projects undertaken in 2007
Project |
Activity |
Open Days |
These were themed events -- 5 May Family Extravaganza 15 June Community Voice 29 September 1957 Day 1 Dec Christmas Fayre Attendance numbers: 5 May 70 15 June 50 1957 day 90 1 Dec 80 These events successfully drew people of all ages to the centre. Many groups reported an increase in membership. The community voice established the centre as a venue for local meetings. Publicity for the events had been good on the local radio but not in the local press. |
Projects Planned in 2008
· Providing silver surfers as a previous provider
Involvement in Extended services
Finance - Income and Expenditure 2007
Expenditure £126,798
Income ( inclusive of grants) £135,610
Grant received in 2007
From district council and local council
Other grants
Recommendation £32,000 as this is the current partnership agreement we have with this community association. The agreement includes two staff seconded to the community association at a cost of £21,481 in 2008/09 leaving a balance of £10,519 as a partnership funding allocation.
Community Association - Lyndhurst Community Association
District New Forest
Local Member Councillor Kendal
Own Activities
Tea Dance Sequence dancing
Bowls Table tennis
Art classes Craft classes
Yoga Tai chi
Report on projects undertaken in 2007/08
Lyndhurst Community Association has spent the year developing a lottery bid to improve the building and library space. They are now completing phase 2 of this application.
Projects Planned in 2008
· Consulting with children and young people and developing new activities
· Silver surfers as a previous provider
· New age kurling club
Involvement in Extended services
Finance - Income and Expenditure 2007
Expenditure £72,357
Income ( inclusive of grants) £107,783
Grant received in 2007
From district council and local council
Other grants
Recommendation £2,000
Community Association - Pilands Wood Community Association
District Eastleigh
Local Member Councillor House
Own Activities
4 youth club sessions Parent and Toddler group
Over 50's Club NVQ literacy and numeracy course
Community Bingo Coffee Morning
Report on projects undertaken in 2007/08
Project being monitored via the Eastleigh Project. The main activity of this year has been the establishment of a volunteer co ordinator post at the community centre.
Projects Planned in 2008
Consulting with children and young people and developing new activities
Participating in silver surfers as a previous provider
Hold a local focus group
Developing lunch club
Involvement in Extended services
Finance - Income and Expenditure 2007
Expenditure £69,929
Income ( inclusive of grants) £82,472
Grant received in 2007
From district council and local council £14,690
Other grants £21,182
Recommendation £7,840
Community Association - Ringwood Community Association
District New Forest
Local Member Councillor Clarke supports this application.
Own Activities
Provision of the following clubs and activities
Disabled club Luncheon Club
Blind club Pre school
Youth Club
Report on projects undertaken in 2007/08
Project |
Activity |
Armchair Aerobics |
16 people interested but more wanted Pilates - found it difficult to source a tutor. Now pursuing Pilates as an alternative |
Projects Planned in 2008
· Participation in Silver Surfers as a previous provider
· Developing a music project for older people
Involvement in Extended services
Finance - Income and Expenditure 2007
Expenditure £149,880
Income ( inclusive of grants) £134,800
Grant received in 2007
From district council and local council
Other grants
Recommendation £4,900
Community Association - Sarisbury Community Association
District Fareham
Local Member Councillor Woodward supports the recommendation.
Own Activities
Managing the Fun Day on the Green
Managing the Christmas Fayre
Report on projects undertaken in 2007
Project |
Activity |
Armchair aerobics |
Have been unable to find a tutor |
Projects Planned in 2008
· Consulting with children and young people and developing activities
· Participating in silver surfers as a new provider
Involvement in Extended services
Finance - Income and Expenditure 2007
Expenditure £66,075
Income ( inclusive of grants) £69,601
Grant received in 2007
From district council and local council
Other grants £5,000
Recommendation £4,900
Community Association - Winnall Community Association
District Winchester
Local Member Councillor Peskett
Own Activities
Homework club Parents and toddler Group
Youth café Winnall Walks
Winnall Community Forum Winnall Art Club
Over 50's Club
Report on projects undertaken in 2007/08
Project |
Activity |
After School Art club |
Regular classes weekly |
Chair Aerobics |
Regular class running |
Community garden |
Stage 1 completed - hoping to extend using more local volunteers |
Young peoples consultation |
Completed on 28th August. Worked in partnership with youth service - activities offered included spray painting, animation workshops, DJ sessions. Information collected - what they liked and disliked about Winnall. Need established for a parent and child Karate class |
Projects Planned in 2008
· Consulting with children and young people and developing activities
· Holding a local focus group
· New age kurling club
· Internet Cafe
Involvement in Extended services Yes
Homework Club
After school art club for 7 - 11's
Children's centre
Finance - Income and Expenditure 2007
Expenditure £67,945
Income ( inclusive of grants) £60,536
Grant received in 2007
From district council and local council £5,000
Other grants £4,200
Recommendation £9,500