Archived decisions

Hampshire Fire and Rescue Authority

Human Resources Committee Item 6

4 July 2008

Establishment

Report of the Chief Officer

Contact: Geoff Howsego - Director of Human Resources Tel: 023 644000 ext 2362


1	Summary

1.1	This report brings the Committee up to date on the authorised and actual establishment, as of 30 April 2008 . This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee in April 2008. This report identifies any further variations across all employee groups within the time period 1 March 2008 to 30 April 2008. Note: This report is in line with previous reports using a tabular format to show post changes.

1.2	The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority

1.3	The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention; retirements, terminations, resignations, long term absences due to sickness and injury.

2	Recommendations

2.1	That the Human Resources Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report.

3	Establishment Management

3.1	Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment.

3.2	The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Fire and Rescue Service Plan (FARSP), new legislation and central government initiatives.


4	Authorised and Actual Establishment as at 30 April 2008

4.1	The tables below reflect the authorised establishment figures as at 30 April 2008 in different employment groups. Externally/other funded posts are reflected below and as a part of a separate table where they exist to enable the authority to monitor this aspect individually. The actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate.

	Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006.

	Wholetime Establishment

	Role	Scope Of Role	Authorised Establishment (Head Count)	Externally/ Other Funded posts (Head Count)	Actual Establishment (Head Count)
	Directors		3	0	3
	Assistant Chief Officers		2	0	2
	Area Managers	B	2	0	2
		A	4	0	4
	Group Managers	B	9*	1	9
		A	21	1	23
	Station Managers	B	37**	1	34
		A	9	3	15
	Watch Managers	B	94	7	85
		A	15	4	33
	Crew Managers		102	4	106
	Firefighters		489	3	509 - includes 2 current trainees
	Total		787	24	825 ( 14 FTE over establishment)

	Please note the total establishment figure has decreased by 9 FTE since the last report . The following is a summary of the changes that have occurred to make up this figure: The authorised establishment has increased by 3 FTE ( 1 x Group Manager and 2x Station Manager). The number of externally/other funded positions has reduced from 40 to 24 FTE. Employees on secondment have returned to a substantive role within the Service. The wholetime trainee course originally scheduled to commence in May 2008 was cancelled as there was no immediate requirement for additional FF trainees. However, we do have two trainees that are `piloting' an alternative training arrangement to cover the normal course modules. Directors - No change in number of established posts since the last report.

	Assistant Chief Officers - No change in number of established posts since the last report.
	Area Managers `B' & `A' - No change in number of established posts since the last report. Group Manager 'B' - increase in establishment of 1 FTE since the last report. GM command Strategy and Specialist Response ( 40007623) has been added as a permanent position, post to be funded from development contingency. Group Manager `A'* - No change in number of established posts since the last report. Station Manager `B' - Increase of 2 FTE Since the last report. SM for Special projects and specialist response( 50038707, 1 FTE) has been added as a permanent position, post to be funded from development contingency. Business Education Manager ( 40009030, 1 FTE) business case for a SM'B' non FDS post was established, post to be funded from income. Station Manager `A' -**. No change in number of established posts since the last report.
	Watch Manager `B' & `A' - No change in number of established posts since the last report.
	Crew Managers - No change in number of established posts since the last report. Position 50010161 Campaigns and Media Officer - reporting lines have been moved from the Community Safety team to Marketing and Communications. It remains a Crew Manager position.
	Firefighters(FF) - No change in number of established posts since the last report.
	The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay.

	Based on the headcount figures above for this period we have a total of 24 posts that receive external or other funding, a decrease of 16 FTE over the previously reported numbers. The following is a summary of these posts and the changes during this period:
	Externally/Other Funded Posts Breakdown ( Grey Book)

	The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 March 2009 to 30 April 2008.

Post Title/Area	Funding Source	Start/End Date
50018784 50005760 50015869 50024789 50043050 50074657 50089494 50051523 50021744	The following posts have been removed from the establishment since the last report as the external/other funding has ended: - Assistant Fire Resilience Co-ordinator(1 FTE) - Secondment to Communities and Local Government (CLG) ( 2 FTE) - Station Manager Secondment MCA Liaison(1 FTE) - Rural Safety Officer(1FTE) - Crew Manager RDS Project @St Mary's (1FTE) - Temporary Youth Engagement Officer - Station Manager `A' (1FTE) - Temporary New Dimensions Regional Project Officer ( 1FTE) - Crew Manager Marketing and Communications Project Officer (1 FTE) Posts Deleted.
40007623 50038707 40009030	Three temporary positions were added to the permanent establishment as outlined above. (1x GM & 2 x SM).	1 April 2008
50108819 50108820	The funding for two watch manager `B' positions as Fire Safety officers ( 40009116 &40009144) is being used for two six month temporary Road Safety Liaison Officer Positions. No change to establishment.	1 April 2008 to 1 October 2008
50074560 50074561 From P6	Life Instructors ( 1 x Firefighter and 1 x Crew Manager) 2 unfunded posts deleted with effect from 1 April 2008.	1 April 2008
50083417	Environmental Review Co-Ordinator was FF now Green Book
Total	no additional posts added


The following is a summary of all other existing Externally/Other Funded (Grey Book) arrangements that are in place:

Post Title/Name/Area/ Position Number			Funding Source			End Date
Risk Intelligence Manager Group Manager 'A' 50082229			Internal funding from MS and Section 13 charges.			31 August 2008
Group Manager `B' HR Support Manager (1 posts) 40007628			As part of MMR review post was designated as Station Manager A post, but a business case submitted to maintain initially as a Group Manager position. Post is being used to undertake the RDS review. Arrangement extended to June 2009			June 2009
CFPIG Station Manager 'B' 50081642			Crown Premises inspection group. 1 year secondment. Arrangement extended to June 2009			11 June 2009
Station Manager `B' Arson Task Force Officer 50038337			Funding to 31.03.09 from LPSA2 Arson Reduction grant.			31 March 2009
Enhanced Command Support Trainer SM'A' 50092782			Funded by CLG from the New Dimension Project budget.(+1 FTE)			28.1.2008 to 31.10.2008
Station Manager `A' Fire Safety Engineer 50036178			AFD Reduction Strategy. Internal secondment. Will eventually become green book post. Arrangement extended to 30 September 2008			30 September 2008
Station Manager `B' Urban Search And Rescue 50024782			DCLG			Reviewed annually
Service Fitness Adviser WM'B' 50091879			Funded from green book vacancy (+1 FTE) Extended to 30 June 2008			12.12.2007 to 30 June 2008
SE Region Water Rescue Project Secondment WM'B' 50050916			SEFIP funded for six months wef 6.12.2007 to develop a training solution for working on or near water.			5 June 2008
Watch Manager `B' (2 posts) Internal secondment for Command Training (non establishment posts) 50037406/50037407			Arrangements to be funded from Training Centre income until 31.3.2009			31 March 2009
Firelink/Firecontrol project support officer Watch Manager 'A' 50082228			Externally Funded by CLG from project programme for 1 year. Review annually.			31 August 2008
Watch Manager (3 posts) USAR 50016815 50024781 50024783			DCLG			Reviewed annually
Youth Interaction Officer Crew Manager 50081784			Funded from pump priming grant initially for 2 years from Southampton City Council.			31 August 2009
Crew Manager 50096975			IRS project- funded from `New Burdens' grant for Fire Control project.(+1 FTE)			Jan 08 to September 2008
Crew Manager (3 posts) Urban Search And Rescue 50016806 50028368 50028369			DCLG			Reviewed annually
FF (3 posts) Urban Search And Rescue 50036968 53336967 50028370			Communities and Local Government (CLG)			Reviewed annually
Total			23 FTE headcount

Note 1: End dates may be reviewed depending on funding/Project/Task need. Any that have changed during this period have been highlighted with Bold text. Note 2: The Urban Search And Rescue (USAR) posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by the Communities and Local Government (CLG) as per their requirements, it is reviewed annually with no end date given. Funding has just been confirmed for the period 2008 - 2011.

Retained Duty System ( RDS) Establishment - Represented as 24 hour cover units (See Note 1 Below) Grey Book

Role	Authorised Establishment (FTE)			Actual Establishment Full Time Equivalent(FTE)
Watch Manager A	50			64.5
Crew Manager	114			95.5
Ff	487			432.5
Total	651*			592.50 ( 58.5 Full Time Equivalent ( FTE)under establishment)

Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover 1 FTE, a part unit equals 0.75 cover FTE. Actual establishment figures includes 4 x Animal Rescue specialists that also undertake retained duties. * The overall authorised establishment has not changed since the last report and the actual establishment has decreased from 600 FTE to 592.5 FTE, although overall 58.5 FTE under establishment. Although there are further people undertaking the initial training course in May/June 2008 to fill RDS vacancies at various locations. Additional recruitment activities are being planned/undertaken in local communities by Group Managers.

Externally Funded Team Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) Grey Book

Authorised Establishment (Head Count)		Externally/Other Funded (Head Count)			Actual Establishment (Head Count)
0		33			29

Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 33 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only.


Control Establishment (Grey Book)

Authorised Establishment FTE	Externally/ Other Funded			Actual Establishment FTE
40.2	3.80			40


*These figures exclude 1 Full Time Equivalent for the post of Database Co- Ordinator (CCC) that is included under the green book establishment.
Firelink/Firecontrol Project Manager 50005131 This post is on the establishment although filled by a substantive Senior Control Operator on secondment until 7 January 2009.


	The following is a summary of all existing Externally/Other Funded (Control Room ) secondment arrangements that are in place:
	Post Title/Reference Code			Funding Source					Start/End Dates
	Firelink Project Support Officer 50082228			Funded from the Regional Control Centre budget from CLG. New Post					3 January 2008 Initially for 12 month period.
	Secondment to DCLG Fire Control Design Team 50074959			Group Fire Control Officer (GFCO). Control has been seconded for 12 Months to the Communities and Local Government (CLG). Extended to Feb 2009.					Feb 2008 Extended to Feb 2009.
	FBU full time Trade Union Official 50074598			80% of funding from Fire Brigades Union ( FBU). Position to be filled by HFRS Senior Control Operator seconded to this position. 4 year arrangement.					1 Feb 2007 to 31 Jan 2011
	Total			3.80 FTE

	Green Book Establishment (Including Incident Support Teams (IST))

		Authorised Establishment (Full Time Equivalent FTE)			Externally/Other Funded		Actual Establishment Full time Equivalent (FTE)
	IST	48 (Head Count)			-		43 (Head Count)
	Other	262.26			15.20		267.37 (10.09 FTE under establishment)*
		306.68			15.20*		326.85

	Note: IST. Whilst they do not cover 1 FTE, they are counted in the above figures as 1 Team Member equalling 1 FTE. The IST which includes the Emergency Catering Team and the Incident Command Team has a head count establishment of 48 included in the figures above.
	Please note the authorised establishment figure has increased by 3.58 FTE since the last report.
	* We currently have 10 agency temps within HFRS. Four are undertaking Home Fire Safety visit data inputting, three are undertaking data inputting duties in the Risk Intelligence team, one is covering long term sickness, and the final person is covering a secondment.

	**Externally/Other funded arrangements - the total number of arrangements in place has decreased by 4.97 FTE, from 20.17 to 15.20 FTE, however some arrangements have ceased and been replaced by others. A review of the current arrangements is being undertaken. The breakdown below gives a breakdown of the positions that have been confirmed.

	Based on the headcount figures above for this period we have a total of 15.20 FTE posts that receive external or other funding. The following is a summary of these posts and the changes during this period:

	Externally/Other Funded Posts Breakdown (Green Book)

	The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 March 2008 to 30 April 2008.

	Post Title/Area/Position Number			Funding Source						End Date
	Firelink project support 50091265 (-)0.4 FTE			Post Deleted wef 1.4.2008
	IRS Project Manager 50083365 - 0.8 FTE			Post reduced from full to part time 0.2 FTE from 1.4.2008 for a 12 month period. Funded by RCC grant.						31 March 2009
	Total			(1.2 )Full Time Equivalent posts deleted

	The following is a summary of all other existing Externally/Other Funded arrangements that are in place for Green Book positions:

	Post Title/Area/position number					Funding Source		End Date

	Project Facilitator 50079413 1 FTE					Funded from contingency		19 June 2008
	Performance Review Officer 50081621 1 FTE					Fund from 1.6FP Grant		1 August 2008
	RCC Project Co-ordinator 50077662 1 FTE					DCLG funding for a 12 month period. ( 1 FTE)		1 April 2009 Arrangement extended for a year.
	Firelink project support officer 50092085 1 FTE					12 month secondment funded from RCC project wef 2.1.2008		1.1.2009
	Environmental Impact Co-ordinator. 50083417 1 FTE					Post originally filled by Grey book Firefighter, now secondment for Green book.		20.8.2008
	Staff Suggestion Scheme Manager 50096660 1FTE					Funding from modernisation budget until end of 08/09.		31.3.2009
	Prince's Trust Next Steps Facilitator 50080102 1 FTE					12 months additional funding from Prince's trust.(1 FTE)		1 September 2008
	Fire Safety Officer - Business Education Unit. Temporary position to implement the HFRS strategy for the reduction of unwanted AFA's. 50039612 1 FTE					Funded from modernisation budget		Arrangement extended to 31 March 2008
	Community Safety Youth Support Officer (Portsmouth and Havant Group) 50051524 1 FTE					LPSA 1 Reward Grant for a 13 month period. Maximum£30 k		March 2008
	Community Safety Firesetter Intervention Practioner (Southampton Group) 50051682 1 FTE					Southampton City Council and Hampshire Constabulary from Southampton Safer and Stronger Communities Fund. Temporary funding for 1 year		March 2008
	USAR Administrator 50024890 1FTE					DCLG		Reviewed annually
	Schools Fire Safety Instructor (0.77 FTE) 50018787					Children's Fire and Burns Trust - no funding received. Post vacant since 1.04.07		July 2008
	Communications Executive 1 year temporary position to fulfil the objectives outlined in the Corporate Marketing and Communications Strategy Document. 50036720 1 FTE					Funding from contingency in 2008/09		Extended to 31 March 2009
	Total					12.77 FTE

5	Green Book Variations to Establishment

	Under the Chief Officer's delegated powers, the following variations have taken place to the establishment ( excluding grading changes) in the time period 1 March 2008 to 30 April 2008 and have not been previously reported to the Human Resources Committee:

Post			Action								Position Number

CS Administrator North Group			Position reduced from 0.68 FTE to 0.5 FTE as no longer funding difference in grade for ( 50037102) Reduction of 0.18 FTE								40007524
CS Admin Manager North - Grade E			Post deleted wef 1.4.2008. Vacant Position. 1 FTE								40007522
Community Safety GDA East Group - Grade D			Position established as part of CS restructure, funded from position above ( 40007522). 1 FTE								50012774
Station Support administrators Grade D			Various changes to hours of posts within this team resulting in overall increase to establishment of 3.332 FTE. Includes 0.448 FTE added to support retained admin. which represents remainder of growth for 06/07. Changes are: 50014598 1 FTE reduced to 0.81 FTE 50014778 0.676 FTE increased to 0.81 FTE 50014779 0.676 FTE increased to 0.81 FTE 50018183 1 FTE reduced to 0.59 FTE 50018184 0.5 FTE increased to 0.81 FTE 50018185 0.5 FTE increased to O.676 FTE 50018186 0.5 FTE increased to 1.43 FTE 50018188 0.676 FTE increased to 0.81 FTE 50018189 0.676 FTE increased to 0.81 FTE 50018190 0.676 FTE increased to 1 FTE 50014776 0.676 FTE increased to 1 FTE 50014780 0.676 FTE increased to 1.56 FTE
Marketing Officer Grade E			0.43 fte - Post moved from business education to Marketing and Communication. No change to Establishment.								40007559
Central and Support Services			0.43 FTE additional permanent administrator post to be funded from temporary staff budget wef 1.5.2008.								50081870
			Total change + 3.582 FTE



6	Financial Implications

	All posts are being funded by the existing budget arrangements, which where advised includes external/other funding.

7	Consultation

	This report has been compiled in conjunction with the finance department and aligns with the information forwarded to the Finance and General Purposes Committee.

8	European Convention on Human Rights and the Human Rights Act 1998

	The proposals within this report are compatible with the provisions of the European Convention on Human Rights and the Human Rights Act 1998 and considered in the light of the Race Relations (Amendment) Act 2000.

Section 100D - Local Government Act 1972 - Background Papers The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report. None Note: The list excludes: (1) Published works (2) Documents that disclose exempt or confidential information as defined in the Act

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Green Book Variations to Establishment

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