Archived decisions

Hampshire County Council

Executive Member for Recreation, Heritage and Communities Item 9

Decision Day 17^th July 2008

Community Strategy Budget: Bids for Funding

Report of the Chief Executive

Contact: Robert Ormerod, Community Strategy Manager Ext: 5122

email: [email protected]

1. Summary:

The following decisions are sought:

1.1 To approve the following allocations:

· Hart Local Strategic Partnership (LSP) - £5,000 Contribution to general costs of facilitating LSP events and running costs and review/ publication of the sustainable community strategy

· Hampshire Interfaith network - £10,000 Contribution towards the cost of the HIN annual programme of activity including the annual lecture and towards the development of the Young people's Interfaith Forum

· Fareham LSP - £10,000 Contribution towards the cost of the LSP joint Co-ordinator post and towards a partnership fund for projects to support the LAA priorities.

· Gosport LSP - £10,000. Contribution towards the cost of the LSP joint Co-ordinator post and towards a partnership fund for projects to support the LAA priorities.

· Local Community Planning - £10,000 To support small bids (upto £750) for local community planning processes to support the LAA priority on strong communities.

· Eastleigh LSP - £10,000 Contribution to the Star Project to address under age consumption of alcohol by 8 - 14 year olds

2. Reason:

2.1 These decisions relate to all three of the Corporate Strategy priorities: Hampshire safer & more secure for all, Maximising wellbeing and Enhancing our quality of place and support the development and delivery of sustainable community strategies across Hampshire.

3. Other Options considered and rejected: Not to approve these allocations

4. Conflicts of Interest declared by the decision maker or other Executive member consulted - none (unless declared)

5. Dispensation granted by the Standards Committee - none (unless granted).

6. Reason(s) for the matter being dealt with if urgent - none (unless statutory or Constitutional definition met).

Approved by:

Councillor Mrs M Snaith

Executive Member for Recreation, Heritage and Communities Date: 17 July 2008

Hampshire County Council

Executive Member for Recreation, Heritage and Communities Item 9

Decision Day 17^th July 2008

Community Strategy Budget: Bids for Funding

Report of the Chief Executive

Contact: Robert Ormerod, Community Strategy Manager Ext. 5122

Email: [email protected]

1. Summary

1.1 This report makes a recommendation in respect of a number of applications for funding from the district Local Strategic Partnerships which are subject to approval by the Executive Member for Recreation, Heritage and Communities.

1.2 These decisions support all three of the Corporate Strategy priorities: Hampshire safer & more secure for all, Maximising wellbeing and Enhancing our quality of place and support the development and delivery of sustainable community strategies across Hampshire.

Recommendation:

To approve the following allocation:

· Hart LSP - £5,000 Contribution to general costs of facilitating LSP events and running costs and review/ publication of the sustainable community strategy

· Fareham LSP - £10,000 Contribution towards the cost of the LSP joint Co-ordinator post and towards a partnership fund for projects to support the LAA priorities.

· Gosport LSP - £10,000. Contribution towards the cost of the LSP joint Co-ordinator post and towards a partnership fund for projects to support the LAA priorities.

· Local Community Planning - £10,000 To support small bids (upto £750) for local community planning processes to support the LAA priority on strong communities.

· Eastleigh LSP - £10,000 Contribution to the Star Project to address under age consumption of alcohol by 8 - 14 year olds

2. Background

2.1 A budget has been established to support the development of Local Strategic Partnerships (LSPs) and to pump prime activity which supports the development and delivery of community strategies across Hampshire. The budget is £229,300 in 2008/09

2.2 Each of the 11 LSP's are able to bid for funding from this budget to support their development and work at a district level. The budget is also available for the development and implementation of the Hampshire Sustainable Community Strategy.

2.3 The Leader has agreed that the Chief Executive can approve individual applications of up to £2000. The Executive Member for Recreation and Heritage can approve individual applications between £2000 and £10,000. Applications exceeding £10,000 must be referred for approval to the Executive Member for Policy and Resources for decision with a recommendation from the Executive Member for Recreation, Heritage and Communities.

2.4 Appendix B sets out the funding criteria for which bids will be approved. They are intended as guidelines and not prescriptive rules.

2.5 The applications received from District LSPs have been circulated to the respective Hampshire Action Teams. All responses have been supportive of the bids.

3. Current bids

3.1 The bids for approval are set out at Appendix A

3.2 The following bids have been approved under delegated powers at officer level since applications were last considered by the Executive Member:

· Test Valley - contribution to mobile CCTV scheme (£2,000)

· Hampshire sustainable community strategy plain language accreditation (£1,400)

· New Forest Compact Group - £700

3.3 An application from Gosport LSP for £15,000 to support the Rowner Access Point Project has also been approved on the 24^th June 2008.

3.4 The applications for approval are attached at Appendix A

3.5 If the bids listed above are approved against the 2008/09 budget remaining budget will be £155,201 (See Appendix C).


LINK(S) TO CORPORATE PRIORITIES
	Yes	No
Hampshire safer and more secure for all	_

Maximising well-being	_

Enhancing our quality of place	_

Section 100 D - Local Government Act 1972 - background documents

The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report.

NB: the list excludes:

1. Published works

2. Documents which disclose exempt or confidential information as defined in the Act.

File FM Exec Member Location: Community planning/committee reports

Appendix A

Bids for funding from Hampshire County Council to support district LSP's


Name of LSP	Hart Local Strategic Partnership
Contact Name	Lesley Trusler/Viv Evans
Amount Requested	£5000.00
Summary of Bid (Details of proposed activity the money will be spent on)	Provision of general support to the operations of the Hart LSP during 2008/09 and printing and circulation of the refreshed Hart LSP Sustainable Community Strategy (SCS).
Monitoring arrangements and intended outcomes	Financial monitoring for the HLSP is carried out on a monthly basis by a HDC accountant and results are reported at bi-monthly Management Board meetings and quarterly full partnership meetings. Some of the funding will be directed at staffing support for the LSP and staff allocations will be provided by Hart District Council. The refreshed Sustainable Community Strategy is due for completion during the first quarter of 2008/09 and some of the requested funding will support printing and circulation costs of the SCS.
Timescale (anticipated period over which the money will be spent)	General support - throughout 2008/09; SCS - it is hoped that the final draft will be agreed and adopted at the full partnership meeting in July. Printing and circulation will be carried as soon as possible thereafter.
How does this bid support the targets within the Community Strategy?	General support will be given across target blocks contained with the SCS.
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners)	Final out-turn figures for 2007/08 are not yet available but provisional figures indicate that general support to the HLSP costs circa £15k per year. There are further costs incurred by the HLSP in holding stakeholder events and providing training for partners. During 2007/08 training was provided to HLSP partners on climate change and stakeholder events included an Under-represented Group event and a Children and Young People stakeholder event. It is intended that further CYPP events will be held during 2008/09, including an event for young people so that views, comments, opinions of the yp can inform and guide action planning for the CYPP. Work has started on setting up a BME forum for the Hart area and the HLSP is working with Hart Voluntary Action on moving it forward. As these events are at planning stage, contributions from other partners of the HLSP have not yet been assessed nor requested.
Date of LSP when bid agreed (the bid must be presented at LSP meetings and be agreed by all partners on the LSP)	14.05.08
Signed (by Chair/ Vice Chair of LSP)	Viv Evans	Date 21.05.08
Amount Agreed
Signed (By HCC authority)		Date


Name of LSP	HSP
Contact Name	Mohammed Mossadaq
Amount Requested	£10,000
Summary of Bid (Details of proposed activity the money will be spent on)	This will build on the work of The Hampshire Interfaith Network( HIN), and The Development of the Hampshire Young Peoples' Interfaith Forum. The HIN second annual lecture will have as its keynote speaker, Dr Indarjeet Singh - a prominent broadcaster often heard on Radio 4's -Thought for Today. Dr Indarjeet Singh will be speaking to an audience of Chief Executives, County, District and Parish Councillors as well as members of communities from different faith groups. The HIN will also meet on a regular basis to address issues of cohesion and mutual support. The Young Peoples' Interfaith Forum, will be further developed through the production of an Interfaith Calendar. This will be done through working with schools- young people will be encouraged to participate in the design of the Calendar, with images/pieces of art depicting different aspects of faith through significant dates on the calendar. The Calendar will then be disseminated across a range of organisations and the County Council
Monitoring arrangements and intended outcomes	The Production of the Calendar has a project plan, and the intended Launch Date is December 2008.
Timescale (anticipated period over which the money will be spent)	April 2008 to March 2009
How does this bid support the targets within the Community Strategy?	This is seen as a key contributor towards community cohesion
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners)	Overall Cost - £15,500 Current available Budget- £2350
Date of LSP when bid agreed (the bid must be presented at LSP meetings and be agreed by all partners on the LSP)
Signed (by Chair/ Vice Chair of LSP)		Date
Amount Agreed
Signed (By HCC authority)		Date


Name of LSP	Gosport Partnership
Contact Name	Jo Hamilton
Amount Requested	£10,000
Summary of Bid (Details of proposed activity the money will be spent on)	LSP Co-ordinator A new two-year agreement took effect on 1 April 2008 to employ a Joint Co-ordinator to ensure that the Fareham and Gosport LSPs function effectively. This part of the bid is for £5,250 representing 50% of Hampshire County Council's contribution towards the funding of the post. Sustainable Community Strategy Projects Each of the seven thematic subgroups has been invited to bid for projects that link to the LSP's priorities and the Hampshire Local Area Agreement. Priorities preferably indicating contributions from other partners. For example, the Transport & Sustainability Partnership will be bidding to take forward several projects around traffic congestion. The bids are due to be considered by the LSP Board when it meets on 4 June 2008. This part of the bid is for £4,750.
Monitoring arrangements and intended outcomes	Joint Co-ordinator Monitoring and review arrangements are set out in the partnership agreement to which a copy of the job specification is annexed. Sustainable Community Strategy Projects The thematic subgroups will include details of their project work in the progress updates given to each of the quarterly LSP Board meetings. The organisations involved will be expected to demonstrate how the money has been spent.
Timescale (anticipated period over which the money will be spent)	Within twelve months of the allocation being received.
How does this bid support the targets within the Community Strategy?	The LSP Co-ordinator's post is essential to the smooth and effective running of the LSP Projects will not be supported unless there are proven links to targets within the Gosport Sustainable Community Strategy and the Hampshire Local Area Agreement.
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners)	LSP Co-ordinator The five partners each contribute to the cost of the post as follows: £10,500 Hampshire County Council (Split 50:50 between Fareham BC and Gosport BC) £10,500 Hampshire Primary Care Trust £ 6,500 Hampshire Constabulary £ 5,250 Fareham Borough Council £ 5,250 Gosport Borough Council £38,000 Sustainable Community Strategy Projects £4,750 Hampshire Community Strategy Grant The LSP Board will give preference to bids from partners who also contribute funding.
Date of LSP when bid agreed (the bid must be presented at LSP meetings and be agreed by all partners on the LSP)	4 June 2008
Signed (by Chair/ Vice Chair of LSP)		Date
Amount Agreed
Signed (By HCC authority)		Date


Name of LSP	HSP
Contact name	Jo Dixon (CAH), Anne Harrison (EDU), Steven Lugg (HALC)
Amount requested	£10,000
Summary of Bid (Details of proposed activity the money will be spent on)	Aim: To continue to support and further develop community led planning in particular through Parish Plans and Rural Town Healthchecks. The application is to provide a fund of £10,000 from which small allocations (upto £750) can be made for organisations leading very local community planning processes to make basic costs, especially in areas where such support funding is less readily available. Such small allocations would continue to be agreed between identified officers from Hampshire Association of Parish and Town Councils, Community Action Hampshire and the Market Town Partnership. Community led planning is seen as an increasingly important element of statutory decision making processes. It is also stimulating much community activity and helping the engagement of local people in identifying and addressing their needs themselves or in partnership with external agencies. Further momentum has come from the Local Government Bill (with its emphasis on community involvement and consultation) and the publication of the National Parish and Community Planning Toolkit (March 2007). Experience has shown that small start up grants lead to a considerable degree of community engagement and unlock substantial sums of money from other sources to take forward actions to address identified needs. A great deal of work is currently being undertaken to embed these community led plans within the LSP / Community Strategy and District and County service-planning processes to ensure that these strategic processes reflect local needs.
Timescale (anticipated period over which the money will be spent)	April 2008 - March 2009
How does this bid support the targets within the Community Strategy?	Community led planning is the umbrella process under which local communities consider a range of issues and topics that are targets in the Community Strategy including affordable housing, young people's concerns, environmental issues, transport, access to services. Community Planning identifies and documents community aspirations, builds up an evidence base which can inform others' decision and prioritising processes and helps to develop the capacity of individuals and communities to engage in decision making. Supports the LAA as Community Planning is one of the key activities under Priority Outcome 8.
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners)	Community planning processes in Hampshire are supported, in kind, by Community Action Hampshire, HAPTC, and HCC's Market Towns Co-ordinator. Financial support comes from Parish and Town Councils through the precept. Start up grants have supported a process that has resulted in considerable local investment by, for example, SEEDA, Big Lottery and charitable trusts.
Signed (by Chair of LSP or on behalf of)		Date
Amount Agreed
Signed (By HCC authority)		Date


Name of LSP	Eastleigh Strategic Partnership
Contact Name	Vince johnston
Amount Requested	£10,000
Summary of Bid (Details of proposed activity the money will be spent on)	The Star Project The overall aim of the STAR project is to stop or reduce consumption of alcohol by young people in the neighbourhood (8-14 years), in order to achieve this a number of influencing factors have been identified, these are · The attitudes and behaviour of young people · The availability of alcohol · The attitudes of parents and significant others · The wider social environment A range of activities are underway and more are planned. Each activity has its own evaluation and a series of bench marks have been agreed to track progress against the outcomes. However, the cummulative effects of all activities are anticipated to add value to the outcomes. The `ripple effect' of all the activities is an aspect that we wish to capture for ourselves and also to share with others. We wish to commission evaluation which will help the project to · understand whether the multiple interventions affected attitudes and behaviour to alcohol in the target population. · ascertain whether the target populations have changed their attititudes and behaviours as a result. · determine key learning points from cummulative activities- `more than the sum of the parts `as a result of the overall STAR project. Universities in Southampton and Portsmouth have indicated interest. Costs depend on the research methodology and complexity but as an estimate £10-£15K
Monitoring arrangements and intended outcomes	The key outcome is to test using independent validation whether the initiatives which we have been undertaking to reduce or stop alcohol consumption by 8 - 14 years olds has worked. And what lessons we can learn.
Timescale (anticipated period over which the money will be spent)	Autumn / winter 2008
How does this bid support the targets within the Community Strategy?	Reducing underage drinking has been a key issue of the Eastleigh Community plan, underpinning both health and community safety outcomes. So much so that a specific pilot project (the Star Project) was commission by the ESP to develop a model which could be rolled out to other parts of the borough and across the county. The project involves schools, local police services, health services, the borough council, the youth service and a range of other local partners.
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners)	In terms of the evaluation the expected cost of the project is up to £15k. The borough council expects to provide £5k .
Date of LSP when bid agreed (the bid must be presented at LSP meetings and be agreed by all partners on the LSP)	20 May 2008
Signed (by Chair/ Vice Chair of LSP)		Date 20 May 2008
Amount Agreed
Signed (By HCC authority)			Date

Appendix B

Funding Criteria for the Community Strategy Grants budget

The following criteria should be taken into consideration when preparing a submission for funding. They are intended as guidelines and not prescriptive rules.

Under delegated powers, bids up to £2,000 can be agreed by the Chief Executive; bids between £2,000 and £10,000 can be agreed by the Executive Member for Recreation heritage and Communities and bids over £10,000 can be agreed by the Leader

1. The grant money available is for projects that wouldn't be developed without the support of the LSP or without the help of pump priming money

2. Any grant application must highlight the links with the themes contained in the relevant Sustainable Community Strategy where one has been adopted

3. Any bid must be consistent with the themes and aims in the Hampshire Sustainable Community Strategy, and the priorities of the County Council

4. The funding request must be discussed and approved by the relevant LSP and any application approved by the Chair of that LSP

5. The budget will not be divided equally between district LSPs but awarded on individual consideration and the merits of the project

6. Applications will be referred for decision as per delegated powers above

7. Grants will not be awarded in order to meet shortfalls in service delivery budgets

8. Grants will not be paid for partner organisations staff costs, however bids will be considered for support staff that; work directly for the LSP ; are joint funded with other LSP partners; and report to the chair of the LSP

9. Funding will be given to applications for pump priming specific projects rather than general running costs of organisations or projects with ongoing revenue requirements. Applications which have a resource implication must state how the ongoing costs are to be met.

10. Where possible joint funding in line with partnership approaches should be encouraged and to this end grants should normally be a percentage of the sum required to complete the project

11. A budget monitoring report will be required for all bids over £2,000 at the end of the financial year. Continued financial support will be conditional on this basic information being provided

For further information on grants please contact Robert Ormerod, Community Strategy Manager on 01962 845122


Appendix C Schedule of Funding Bids 2008/09

FY 2007/08
District LSP	Item	Date approved	By
	Total budget			£229,300

Test Valley LSP	CCTV Scheme	03/04/2008	R Ormerod	£2,000.00
New Forest LSP	New Forest Compact Group	03/04/2008	R Ormerod	£700.00
Gosport LSP	Rowner Access Point	24/06/2008	Leader	£15,000
HSP	Plain English Commission accreditation for SCS	18/06/2008	R Ormerod	£1,399
	Total allocated to date			£19,099
	Total budget less approvals to date			£210,201

HSP	Parish Planning	To be agreed	Cllr Snaith	£10,000
Gosport LSP	LSP Coordinator/ SCS projects	To be agreed	Cllr Snaith	£10,000
Fareham LSP	LSP Coordinator/ SCS projects	To be agreed	Cllr Snaith	£10,000
HSP	Interfaith forum	To be agreed	Cllr Snaith	£10,000
Hart LSP	Running costs and SCS publication	To be agreed	Cllr Snaith	£5,000
Eastleigh LSP	Star project	To be agreed	Cllr Snaith	£10,000
Total	Total for approval			£55,000
	Remaining budget less applications to be agreed			£155,201

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