Archived decisions
HAMPSHIRE COUNTY COUNCIL
Report for Information
Title: |
Procurement Initiatives - interim progress review | |||
Presented to: |
Buildings, Land and Procurement Panel | |||
Presented by: |
Acting Director, Property, Business and Regulatory Services | |||
Date: |
7 October 2008 | |||
Distributed to: |
Buildings, Land and Procurement Panel Members | |||
Method: |
Information section on agenda | |||
Contact name: |
Rebecca Thompson | |||
Tel: |
6328 |
Email: |
||
1) Purpose of Report:
1.1. The purpose of this report is to provide an interim review of progress on procurement arrangements for the County Council's building construction work for the current financial year.
2) Contextual Issues:
2.1. The report to the Panel on 2 April 2008 set out the current procurement model and strategy for building construction work. The model comprised a range of framework and term contract arrangements for both professional services and construction work to provide collaborative procurement arrangements to sit alongside traditional competitive tendering.
2.2. The model included a number of new initiatives to be implemented over the current financial year and beyond, which were approved by the Executive Member for Policy and Resources at his meeting of 9 April 2008. A number of further proposals were approved at the meeting on 23 July 2008.
2.3. This report provides an update on the key procurement initiatives.
3) Framework Arrangements
3.1. County Council projects with a total value in excess of £45m have so far been identified for procurement through the Tier 1, 2 and 3 framework arrangements established by the Council on behalf of Improvement and Efficiency South East (IESE). These schemes are identified in Appendix 1.
3.2. In addition a number major schemes are still being completed under the previous Hampshire Framework for Major Schemes and Programmes of Work. These schemes are identified in Appendix 2.
4) Best value procurement
4.1. A schedule of other projects procured through best value arrangements since April 2008 is provided at Appendix 3.
5) Hard Landscaping
5.1. Tenders for the hard landscaping framework have been received and are currently being evaluated. It is anticipated that between 3 and 5 contractors will be appointed to the framework in October 2008. The names of the successful contractors will be reported to a future Panel meeting.
6) Repair and Redecoration Framework
6.1. A Contract Notice for the procurement of a framework for external and internal decorations and associated repairs was published in the Official Journal of the European Journal (OJEU) in July 2008. 33 expressions of interest were received in early September and are now being evaluated. The framework comprises 2 lots: Lot 1 for individual projects and programmes of work over £200,000 and Lot 2 for individual projects and programmes for work less than £250,000.
6.2. The framework is scheduled to commence from March 2009 and will be for a period of 3 years with the option to extend for a further year, with an estimated value of £3,900,000 per annum. It is anticipated that between 3 and 6 contractors will be appointed for each Lot.
7) Castle Complex Maintenance Contract
7.1. Further to the previous update to the Panel given on 14 July 2008, the project team has now completed the tender evaluation for the Castle Complex maintenance contract. The tender evaluation has been on a "Best Value" basis, against set criteria with a split of 60% against `management and ability' and 40% against commercial aspects.
7.2. The preferred contractor has now been identified. Formal contract award will follow the successful conclusion of the standstill period required under the Public Procurement Regulations.
8) Reactive Building Maintenance Contracts
8.1. Following receipt and evaluation of 32 pre-qualification submissions for the proposed reactive maintenance term contracts, 11 contractors have been short listed for the tender stage. Tenders were invited in September 2008 with the intention that contracts will be established in early 2009.
9) Professional Services - Consultant Frameworks
9.1. The renewal of consultancy arrangements for Property Services is currently progressing well, as summarised in the table below:
Framework |
Procurement Stage |
Structural Inspections |
Contract award |
Structural Engineering Design |
Tender evaluation |
Mechanical and Electrical Engineering Design |
Tender evaluation |
Quantity Surveying |
Tender evaluation |
Landscape Architecture and Ecology |
Tender evaluation |
Building Control Services |
Tender |
Transport Planning |
Contract notice published |
Planning and Urban Design |
Contract notice published |
Building Surveying |
Contract notice to be published shortly |
CDM Co-ordinator |
Contract notice to be published shortly |
9.2. The names of the successful consultants will be reported to a future Panel meeting, once contract award has been finalised.
10) Improvement and Efficiency South East
10.1. Improvement and Efficiency South East (IESE) has recently secured two commissions to undertake the scoping and feasibility stages for new headquarters buildings for Hampshire Constabulary and Wealden District Council respectively. For each project, the work is being carried out by teams comprising Hampshire County Council design, engineering and estates staff, and MACE, the latter as part of the trial strategic partnership. In each instance, MACE is directly appointed to the client.
10.2. The Hampshire Constabulary proposed HQ will be sited in Chandlers Ford and is based on the refurbishment of an existing facility to office accommodation and other uses that potentially include vehicle workshops and archiving. The Wealden District Council scheme is for a new-build HQ facility in Hailsham that will replace the Council's two civic offices currently located in Crowborough and Hailsham.
10.3. Milton Keynes Council have requested IESE support to undertake a health check of new management arrangements which have been in place for delivery of their schools programme. As the workstream lead Hampshire County Council will undertake this review and the findings will inform the formal ratification of the arrangements. The review will include a complete review of the governance, processes and roles and responsibilities. It will be concluded via a formal Gateway review process. This work will be fully funded by IESE.
11) Conclusions:
11.1. Good progress is being made on the key procurement initiatives approved by the Executive Member for Policy and Resources in April 2008.
11.2. Comparison of the recent tenders with current costs for the same services indicates that value for money is being achieved through these procurement arrangements while enabling a collaborative approach which has been demonstrated to deliver a range of benefits in terms of improved time and cost certainty and better performance.
Section 100 D - Local Government Act 1972 - background documents | |
The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.) | |
Document |
Location |
None |
|
IESE Tier 1 Framework for Major Schemes and Programmes of Work
PROJECT TITLE |
CONTRACTOR(S) |
VALUE |
SELECTION METHOD |
REASON FOR PROCUREMENT STRATEGY |
PROJECTS CURRENTLY UNDER DESIGN DEVELOPMENT | ||||
Hamble Community Sport College |
Morgan Ashurst |
£5,535,000 |
Selected through a mini competition held between 3 framework contractors |
· Contractor appointed to develop design from scheme stage to meet construction timescale required by LSC grant funding. · Contractor to also undertake package procurement and carry out detailed construction and programme planning prior to contract award. |
Abbotts Ann Primary School, Andover |
Kier Regional |
£3,380,000 |
Selected through a mini competition held between 4 framework contractors |
· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works · Exemplar projects to demonstrate effectiveness of framework arrangement to deliver projects funded through the DCSF's Primary Capital Programme (PCP) |
Roman Way Primary School |
Kier Regional |
£1,328,000 |
Selected through a mini competition held between 4 framework contractors |
· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works · Exemplar projects to demonstrate effectiveness of framework arrangement to deliver projects funded through the DCSF's Primary Capital Programme (PCP) |
East Anton Primary School |
Mansell Construction |
£7,150,000 |
Selected through mini competition held between 4 framework contractors |
· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works · Exemplar projects to demonstrate effectiveness of framework arrangement to deliver Primary School projects |
Andover Children's Centre |
Mansell Construction |
£1,700,000 |
Selected through mini competition held between 4 framework contractors |
· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works · Exemplar projects to demonstrate effectiveness of framework arrangement to deliver Primary School projects |
Picket Twenty Primary, Andover |
To be allocated to Kier Regional or Mansell Construction once programmes for other Andover projects have been confirmed |
£4,900,000 |
Through mini competition for Andover Primary Schools between 4 framework contractors |
· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works · Exemplar project to demonstrate effectiveness of framework arrangement to deliver Primary School projects |
PROJECTS CURRENTLY UNDER CONSTRUCTION | ||||
Bay House School, Gosport New Sixth Form building |
Morgan Ashurst |
£2,648,549 |
Mini competition between 3 framework contractors |
· Early contractor involvement with the design and development of the scheme |
Knights Enham Infant & Junior School |
Kier Regional |
£3,538,011 |
Selected through a mini competition held between 4 framework contractors |
· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works · Part of a programme of exemplar projects to demonstrate effectiveness of framework arrangement to deliver projects funded through the DCSF's Primary Capital Programme (PCP) |
Andover Education Centre |
Mansell Construction |
£1,716,739 |
Selected through mini competition held between 4 framework contractors |
· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works · Exemplar projects to demonstrate effectiveness of framework arrangement to deliver Primary School projects |
IESE Tier 2 Framework
PROJECT TITLE |
CONTRACTOR(S) |
VALUE |
SELECTION METHOD |
REASON FOR PROCUREMENT STRATEGY |
PROJECTS CURRENTLY UNDER DESIGN DEVELOPMENT | ||||
Bridge Education Centre PRU & Special Needs Unit |
Kier Regional |
£2,000,000 |
Contractor selected using Mini-Competition process under Framework arrangements |
· Project currently on hold due to financial issues to be resolved with local PCT · Early contractor involvement to undertake design and to plan and programme construction phase to provide certainty of outcomes and minimise disruption to the school. |
PROJECTS CURRENTLY UNDER CONSTRUCTION | ||||
Wildern School Changing Room refurbishment and rebuilding (develop and construct) |
Mansell Construction |
£1,087,208 |
Contractor selected using Mini-Competition process under Framework arrangements |
· Early contractor involvement to undertake design and to plan and programme construction phase to provide certainty of outcomes and minimise disruption to the school. |
Queens Inclosure Primary School Roofing and associated works |
Mansell Construction |
£634,338 |
Contractor selected using Mini-Competition process under Framework arrangements |
· Early contractor involvement to assist with construction planning and programming including complex phasing and access arrangements and programming to minimise disruption to the school. |
Elson Junior & Four Lanes Lanes Junior Schools Patent glazing and associated works |
ROK Building Ltd |
£482,844 |
Contractor selected using Mini-Competition process under Framework arrangements |
· Early contractor involvement to assist with construction planning and programming including complex phasing and access arrangements and programming to minimise disruption to the school. |
IESE Tier 3 Framework (projects over £100,000 contract value only)
PROJECT TITLE |
CONTRACTOR(S) |
VALUE |
SELECTION METHOD |
REASON FOR PROCUREMENT STRATEGY |
PROJECTS CURRENTLY UNDER DESIGN DEVELOPMENT | ||||
Anton Infant School SCOLA Re-cladding works |
To be determined |
£400,000 |
· Contractor will be selected using Mini-competition through Tier 3 Framework arrangement |
· Contract will be let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Calthorpe Park School SCOLA re-cladding works |
To be determined |
£1,000,000 |
· Contractor will be selected using Mini-competition through Tier 3 Framework arrangement |
· Contract will be let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Kings School Fire Precaution works |
To be determined |
£240,000 |
· Contractor will be selected using Mini-competition through Tier 3 Framework arrangement |
· Contract will be let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Park Gate Primary School Extension & Alterations |
To be determined |
£700,000 |
· Contractor will be selected using Mini-competition through Tier 3 Framework arrangement |
· Contract will be let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Sopley Primary School Extension & Alterations |
To be determined |
£450,000 |
· Contractor will be selected using Mini-competition through Tier 3 Framework arrangement |
· Contract will be let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Various HCC Sites Fitting of SCOLA Window Brackets - Phase 2 |
To be determined |
£500,000 |
· Collaborative discussion with a preferred contractors from Tier 3 Framework following on from previous phase of work |
· Contractor will be selected following assessment of KPI and performance bench-marking of initial phase of work currently being undertaken |
Various HCC Sites Strengthening of SCOLA Wall Panels - Phase 5 |
To be determined |
£750,000 |
· Collaborative discussion with a preferred contractors from Tier 3 Framework following on from previous phase of work |
· Contractor will be selected following assessment of KPI and performance bench-marking of initial phase of work currently being undertaken |
Westfield Infant School SCOLA Re-cladding works |
To be determined |
£490,000 |
· Contractor will be selected using Mini-competition through Tier 3 Framework arrangement |
· Contract will be let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
PROJECTS CURRENTLY UNDER CONSTRUCTION | ||||
Aldworth Science College Fire Precautions & Refurbishment works |
Lakehouse Contracts Ltd |
£735,000 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement using template project · Early engagement of contractor to assist with sequencing and timing of project |
Fort Hill Community School Danebury Block refurbishment works |
Lakehouse Contracts Ltd |
£163,735 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Henry Cort Community School Fire Damage Re-instatement work |
Nolan Davis Contracting Ltd |
£258,702 |
· Contract let following approval received from Chief Executive to proceed off template |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project to ensure operational requirements of the school were maintained. |
Noadswood School Improvements to Fire Precautions |
Dart & Son (Builders) Ltd |
£209,828 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Portchester Community School Fire Precautions, Lift & SAI works |
Lakehouse Contracts Ltd |
£445,100 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Romsey Area Schools Extensions (Halterworth Primary & Fryern Junior Schools) Extensions & Alterations |
Woods Commercial Facilities Ltd |
£220,895 |
· Contractor selected following Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
South East Area Extensions (Catherington Primary, Riders Infant & Alverstoke Infant Schools) Extensions & Alterations |
Mountjoy |
£304,210 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Various HCC Sites Strengthening of SCOLA Panels - Ph 4(1) |
West End Roofing & Construction Ltd |
£285,185 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Various HCC Sites Strengthening of SCOLA Panels - Ph 4(2) |
Ralls Builders Ltd |
£248,009 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
Various HCC Sites Strengthening of SCOLA Panels - Ph 4(3) |
Woods Commercial Facilities Ltd |
£222,402 |
· Contractor selected following invitation of Expressions of Interest and subsequent Mini-Competition process in accordance with Framework procedure |
· Contract let under Tier 3 Framework arrangement · Early engagement of contractor to assist with sequencing and timing of project |
HCC Framework for Major Schemes and Programmes of Work
PROJECT TITLE |
CONTRACTOR(S) |
VALUE |
SELECTION METHOD |
REASON FOR PROCUREMENT STRATEGY |
PROJECTS CURRENTLY UNDER DESIGN DEVELOPMENT | ||||
Children's Centres - Modular building projects at various properties including: _ Readon Close, Petersfield _ St Vincent's College _ Bursledon Infant & Junior _ Wyvern College |
Brazier Construction |
£2,085,000 (£545k) (£550k) (£550k) (£440k) |
Direct appointment through Major Framework call off arrangement |
· Early contractor involvement to undertake selection of modular building supplier(s) and assist with complex construction planning and programming to meet deadlines · Contractor has consistently performed well on a wide range of projects and added value to pre-construction process |
PROJECTS CURRENTLY UNDER CONSTRUCTION | ||||
Elvetham Heath Primary School Extension to 3FE |
Mansell |
£2,930,290 |
Direct appointment through Major Framework call off arrangement |
· Early contractor appointment to assist with scheme design and construction planning and programming · Contractor undertook extension of school to 2FE in 2004 and is therefore familiar with school and site · Contractor has performed well on a number of recent Primary school projects |
Marnell Infant & Junior Schools Major refurbishment and extensions |
Brazier Construction |
£3,149,940 |
Direct appointment through Major Framework call off arrangement |
_ Early contractor involvement to assist with scheme design and construction planning and programming _ Contractor has preformed well on a number of previous projects procured on similar develop and construct basis · Contractor currently undertaking project involving similar internal refurbishment works |
King's Copse Primary School New 1FE School |
HBG Construction |
£4,496,030 |
Direct appointment through Major Framework call off arrangement |
· Part of pilot programme to develop common design and procurement template for new primary schools. · Early appointment of contractor to assist with development of common design approach, procurement of key supply chains, planning and programming of the works. · Contractor has performed well on a number of major projects including the Enhance programme of work. |
Ashburton Court Redevelopment |
HBG Construction |
£29,170,386 |
Selection based on framework agreement call off arrangements |
· Early involvement of major contractor required due to scale and complexity of the scheme · Phasing and construction strategy for complex inner city project to be developed · Contractor has performed well on a range of major framework schemes · Contractor has experience of major office developments and appropriate capacity and resource to undertake works |
Children's Centres - Modular building projects at various properties · Belle Vue Infant School · Chiltern Primary School · Chineham Park School · Elson Infant School · Waterside Primary School · Wickham Primary School · Fordingbridge Infant & Junior School |
Brazier Construction |
£5,028,825 (£811,864) (£641,612) (£772,153) (£557,526) (£1,113,069) (£496,045) (£636,556) |
Direct appointment through Major Framework call off arrangement |
· Early contractor involvement to undertake selection of modular building supplier(s) and assist with complex construction planning and programming to meet deadlines · Contractor has consistently performed well on a wide range of projects and added value to pre-construction process |
PROJECTS COMPLETED SINCE APRIL 2008 | ||||
Dowd's Farm Primary School New 1FE School |
HBG Construction |
£4,362,582 |
Direct appointment through Major Framework call off arrangement |
· Part of pilot programme to develop common design and procurement template for new primary schools. · Early appointment of contractor to assist with development of common design approach, procurement of key supply chains, planning and programming of the works. · Contractor has performed well on Enhance projects |
Tadley Burnham Copse School Reorganisation |
Brazier Construction |
£ 2,771,951 |
Direct appointment through Major Framework call off arrangement |
_ Early contractor involvement with scheme design development, planning and programming. · Contractor has performed well on a number of framework projects |
Children's Centres - Modular building projects at various properties · Neville Lovett School · Lee-on-Solent Infant School · Manor Infant School · Pennington Infant & Junior School · Morelands Primary School |
Brazier Construction |
£2,936,941 (£582,103) (£512,439) (£523,044) (£562,592) (£756,763) |
Direct appointment through Major Framework call off arrangement |
· Early contractor involvement to undertake selection of modular building supplier(s) and assist with complex construction planning and programming to meet deadlines · Contractor has consistently performed well on a wide range of projects and added value to pre-construction process |
Best Value Procurement 2008/2009 (from April 2008)
PROJECT TITLE |
CONTRACTOR(S) |
VALUE |
SELECTION METHOD |
REASON FOR PROCUREMENT STRATEGY | ||||
Negotiated Work | ||||||||
Basingstoke School Plus Staffroom extension & Entrance works |
Drew Smith Group Ltd |
£200,000 |
· Negotiation with a preferred contractor |
· Contractor currently working on site and has a good working relationship with the client | ||||
Bishops Waltham House Modernisation works |
Brymor Contractors Ltd |
£217,351 |
· Negotiation with a preferred contractor |
· Contractor has successfully completed previous work at this site · Good working relationship with the client | ||||
Broughton Primary School Pre-School & Community building |
Homelodge Ltd |
£203,000 |
· Negotiation with a preferred contractor |
· Contractor has successfully completed similar buildings for the County Council · Specialist building well suited to needs of the school and local community · Contractor able to meet school operational timescale for building construction | ||||
Horndean Infant School Staffroom extension |
Ralls Builders Ltd |
£120,000 |
· Negotiation with a preferred contractor |
· Contractor currently working on site and has a good working relationship with the client | ||||
Manor Field Infant School Children's Centre & Refurbishment works |
Nolan Davis Contracting |
£333,689 |
· Negotiation with a preferred contractor |
· Contractor has successfully completed work for the County Council over the years | ||||
St James CE (C) Primary School Administration area alterations |
Gregory Havant Ltd |
£167,035 |
· Negotiation with a preferred contractor |
· Contractor has successfully completed previous work at this site · Good working relationship with the client | ||||