Archived decisions

AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the County Council held at The Castle, Winchester on 7 October 2008.

Councillors:

p T.K. Thornber C.B.E.

a R.J. Baulk a K. Gill

p M.F. Cartwright a D.A. Kirk

a A.P. Collett p J.J. Maxwell

p B.D. Dash a Mrs J. Porter

p C.R.H. Davidovitz p A. Weeks

p A.D.G. Evans

268 APOLOGIES FOR ABSENCE

    Apologies for absence were received from Councillors Baulk, Collett, Gill, Kirk and Mrs Porter.

269 DECLARATIONS OF INTEREST

    Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should, normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed save for exercising any right to speak in accordance with paragraph 12 of the Code.

270 MINUTES

    The Minutes of the meeting of the Panel held on 14 July 2008 were confirmed as the correct record and signed by the Chairman.

    On Minute 258 concerning climate change and the built estate, the Chief Executive reported that Councillors Davidovitz, A. Evans, Jo Kelly and Mrs Porter had been nominated to progress this work and that the Leader of the Council was supportive of expansion of the Members' group to encompass broader sustainability issues. At the appropriate time, therefore, it was anticipated that the panel would increase to 7 members (4:2:1). The Leader had indicated that the Executive Member for Environment would lead the enlarged working group. The Panel noted the progress made and the current position.

271 CHAIRMAN'S COMMUNICATIONS

    The Chairman reported arrangements being made for the Panel to visits sites on the rise of the next meeting.

272 CAPITAL, REVENUE AND NEW DEAL FOR SCHOOLS BUDGETS.

    The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 5 in the Minute Book) recommending proposals to maximise the strategic impact of the resources available and additions to the capital repairs work programme.

    RESOLVED:

    a) That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that approval be given to the re-profiling of £2m of the Policy and Resources 2008/09 capital repairs allocation to 2009/10 to impact on key corporate initiatives such as Hampshire Workstyle and the achievement of carbon reduction targets.

    b) That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that approval be given to the additions to the capital repairs and NDS programmes as set out in Appendix 3 of the report.

273 PROCUREMENT INITIATIVES

    The Panel considered the reports of the Acting Director of Property, Business and Regulatory Services (Items 6 and 13 in the Minute Book), the former recommending renewal of the joint funded strategic partnership between the County Council and the Hampshire Fire and Rescue Service until October 2012 and the latter reporting on progress with procurement arrangements for the County Council's building construction work in the current year.

    RESOLVED:

    That the Panel advises the Executive Member for Policy and Resources that:

    a) The proposal to include an option in the Building Surveying Framework for a provision of multidisciplinary professional services for minor building projects be approved.

    b) The proposal to procure an external supplier to undertake surveys to provide floor layout plans and sufficiency and suitability data for schools, with an estimated maximum value of £500,000 be approved.

    c) The proposals to establish new arrangements for the supply of temporary buildings from November 2009 through a new County Council framework or through a framework established by the Office of Government Commerce, with an estimated County Council expenditure of £1.5 million per annum be approved.

    d) The selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction services up to a maximum value of £100,000 in connection with the proposed new 2FE primary school at the West of Waterlooville major development area be approved.

    e) The selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction services up to a maximum value of £100,000 in connection with the proposed new East New Forest Special School project be approved.

    f) The extension of the trial partnership arrangement with MACE Ltd for a further 6 months be approved.

274 HAMBLE COMMUNITY SPORTS COLLEGE, POST-16 PROVISION - PROJECT APPRAISAL

    The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) recommending approval of the design project appraisal for the proposed stand alone post-16 sixth form college at this site.

    RESOLVED:

    That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the scheme to provide a new post-16 provision building at Hamble Community Sports College be approved at a total estimated cost of £5,945,000, excluding fees.

275 ARSON REDUCTION AND VANDALISM STRATEGY ANNUAL REVIEW

    Councillor Cartwright declared a personal interest in this item as Chairman of the Hampshire Fire and Rescue Authority

    The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) recommending renewal of the joint funded strategic partnership between the County Council and the Hampshire Fire and Rescue Service until October 2012.

    RESOLVED:

    That the Panel advises the Executive Member for Policy and Resources that the joint funded strategic partnership between Hampshire Fire and Rescue Service and the County Council be renewed for a four year period from October 2008 to October 2012.

276 STRATEGY FOR THE BUILT ESTATE

    The Panel received and noted the report of the Acting Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) reviewing mid-year against the agreed strategy for 2008/09. The Panel was mindful of the potential issues arising from all state funded schools being included in the carbon trading scheme but was pleased to note the good progress which had been made on all aspects of the strategic plan 2008/09.

277 SPRINKLER SYSTEMS - OPERATIONAL AND MAINTENANCE COSTS

    Pursuant to minute 256(d) of the previous meeting, the Panel received and noted the report of the Acting Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) on monitoring arrangements being put in place on a pilot basis for review in Spring 2009.

278 SERVICES TO HAMPSHIRE SCHOOLS AND PERFORMANCE AGAINST 2007-12 SERVICE LEVEL AGREEMENT (SLA)

    The Panel received and noted the report of the Acting Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) concerning property services provided by the County Council as landlord and the associated benefits for schools. The report identified the benefits of the SLA for schools and the County Council and the achievements made so far against agreed performance standards. The Panel welcomed the positive impact of the arrangements.

279 INITIATIVES TO ENCOURAGE HEALTHY EATING IN SCHOOLS

    Pursuant to minute 254 of the previous meeting, the Panel received the report of the Acting Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) concerning the work being done to promote healthy eating in schools. The Panel was pleased to note the range of initiatives being pursued. Members also noted that the average daily number of school meals taken had consistently increased year on year but remained below the level in 2004. The Panel was mindful of the financial pressures on the service in the context of rising food prices and noted that additional funding had been made available by central government.

280 MAJOR PROJECTS UPDATE (PART A)

    The Panel received and noted the report of the Acting Director of Property, Business and Regulatory Services (Item 14 in the Minute Book) providing an update on the major projects currently being progressed by the County Council.

281 EXCLUSION OF PRESS AND PUBLIC

    RESOLVED:

    That in relation to the following items the public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the reports.

282 MAJOR PROJECTS UPDATE (PART B)

    The Panel received and noted the exempt report of the Acting Director of Property, Business and Regulatory Services (Item 16 in the Minute Book) providing an update concerning part of the County Council's strategic land holding.