Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report:

Decision Maker:			Executive Lead Member for Children's Service (Education)
Date of Decision:			16 October 2008
Decision Title:			Hamble Community Sports College - post-16 provision
Decision Reference:			272
Report From:			Acting Director of Property, Business and Regulatory Services
Contact name:		Steve Clow
Tel:	01962 847858			Email:	[email protected]

EXECUTIVE SUMMARY

1) Summary of Decision Area:

1.1. This report seeks approval to the attached design project appraisal.

2) Issues Covered in Report:

2.1. A requirement has been established for a stand-alone post-16 skills centre at Hamble Community Sports College. The provision is required to have Specialist Vocational status for Construction, Marine Engineering, Environmental and Land Based Management, Functional Skills and Sports and related Social Care courses. A successful application to the Learning and Skills Council has been made for funding of the facility.

3) Recommendations:

3.1. That the Executive Lead Member for Children's Services (Education) advises the Executive Member for Policy and Resources that approval is given to the scheme to provide a new post-16 provision building at Hamble Community Sports College at a total estimated cost of £5,945,000, excluding fees.

3.2.

MAIN REPORT

1) Purpose of the Report:

1.1. To seek approval to the design project appraisal for the construction of a post-16 provision at Hamble Community Sports College.

2) Contextual Information:

2.1. Hamble Community College is a co-educational comprehensive secondary school, situated on a semi-rural site on the eastern fringe of the city of Southampton. Recent new build and refurbishment projects at the college have provided the campus with excellent facilities for many areas of the curriculum. The college is located adjacent to Satchell Lane to the north and east and Hamble Lane to the north west. It is bordered by low density residential development to the south west and a mainline railway to the south. The original school dates from the 1930s and has a capacity of 1,015 with 1,016 pupils (11-16 years) currently on roll.

2.2. The College is the hub site for a Sports Partnership of five secondary schools and 20 primary schools in Eastleigh and Test Valley, a member of the Eastleigh Consortium for 14 -19 education and a member of a Network Learning Community.

2.3. A requirement has been established for a post-16 skills centre with Vocational Specialist status for Construction, Marine Engineering, Environmental and Land Based Management, Functional Skills and Sports and related Social Care courses. The capacity required is 178 pupils plus in the region of 15 teaching and support staff. It is envisaged that the courses offered will be complementary to those provided by the Eastleigh consortium of colleges.

2.4. The Acting Director of Property, Business and Regulatory Services has progressed the design of the proposed scheme at Hamble Community Sports College and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.

2.5. The proposed scheme will maximise wellbeing and enhance the quality of place by providing a purpose-built post-16 provision facility which will be complementary to those provided by the Eastleigh consortium of colleges.

3) Key Issues:

3.1. Scope of Works:

The proposed location for the new accommodation is to the north of the existing campus and main vehicular entrance, overlooking and amongst existing trees (some mature). This area is not intensively used by the college and provides an attractive environment for the proposed building, and a separate identity for the post-16 accommodation.

The new accommodation will be two-storey and will provide construction and engineering accommodation, internet café, common room, general teaching and administration areas and toilets (including accessible facilities).

External materials will be chosen to complement the existing buildings on the campus. A small number of trees will be removed to accommodate the proposed extension, but an equivalent number will be planted as part of the landscape scheme.

3.2. Funding and Timing:

An allocation of £5,945,000, excluding fees, has been made in the Children's Services Capital Programme 2008/09.

The scheme will be procured through the IESE (formerly SECE) regional framework contracts for building works. It is anticipated that work will commence on site during March 2009 and be completed during March 2010.

4) Outline of Options:

4.1. Option 1:

The need for the works has been identified as a priority and the works set out in the report are considered to be the most appropriate and cost-effective way of meeting that need.

5) Option Analysis / Comparison:

5.1. N/A.

6) Conclusions:

6.1. The proposed scheme will fulfil the requirement to provide a post-16 skills centre with Vocational Specialist status for Construction, Marine Engineering, Environmental and Land Based Management, Functional Skills and Sports and related Social Care courses on the Hamble Community College site.

7) Summary Recommendations:

7.1. That the Executive Lead Member for Children's Services (Education) advises the Executive Member for Policy and Resources that approval is given to the design project appraisal for Hamble Community Sports College - post-16 provision, at an estimated total cost of £5,945,000, excluding fees.

CORPORATE OR LEGAL INFORMATION:

LINKS TO THE CORPORATE STRATEGY
			Yes	No
Hampshire safer and more secure for all				_
Corporate Business plan link no (if appropriate)
Maximising well-being			_
Corporate Business plan link no (if appropriate)
Enhancing our quality of place			_
Corporate Business plan link no (if appropriate)
OR
This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

OTHER SIGNIFICANT LINKS:
Links to Previous member decisions:
	Ref	Date
Direct Links to Specific Legislation or Government Directives
		Date

Section 100 D - Local Government Act 1972 - background documents
The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.)
Document	Location
None

Hampshire County Council

Building Design Project Appraisal

Buildings, Land and Procurement Panel

7 October 2008

Executive Lead Member for Children's Services (Education)

16 October 2008

Executive Member for Policy and Resources

16 October 2008

Project:	Hamble Community Sports College
	New post-16 provision
Commencement date:	March 2009
Completion date:	March 2010
Planned year of start in accordance with Capital Programme:		2008/09

Recommendation:

That the building design project appraisal for the Hamble Community Sports College scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	5,945	5,945
Fees	892	892
Land to be purchased	_	_
Total	6,837	6,837

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (funded by the LSC)	5,945	892	6,837
Total	5,945	892	6,837

Building Cost - Net Cost = £1,840 per m²

- Gross Cost = £2,720 per m²

Devolved Capital allocations

As at 9 September 2008, the school had a devolved capital balance of £153,000.

Landlord funded work connected with this scheme

There are no landlord funded works associated with this scheme.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) *Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	* Please see below	27	-	353	380
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

As this facility is part of the overall Eastleigh 14-19 Consortium provision for the delivery of 14-19 diplomas and other relevant vocational education, the revenue funding will need to be found from that source. Currently all funding for students over 16 is provided by the Learning and Skills Council. Use of the facility by pupils aged 14-16 or younger will have to be funded from the budgets of sending schools and their consortium's share of diplomas support grant. The size of all these funds will depend on the number and level of 14-19 diplomas provided at this site as part of the Eastleigh Consortium's approved diplomas provision. Should the number of pupils/students participating not reach the anticipated level, there could be a shortfall of income compared with costs. Robust arrangements will need to be agreed with the school governing body and the Eastleigh 14-19 Consortium so as to ensure that no shortfall will need to be met by the County Council.

* The estimated cost of additional staffing for the Post 16 provision is:

2010/11 - £127,000

2011/12 - £333,000

2012/13 - £429,000

2013/14 - £442,000

Value for Money

Factors taken into account during the development process to ensure that the project is delivering value for money:

· Procurement - the project is being procured through the Tier 1 Framework arrangement. Although not part of a programme of works the contractor, selected through a mini-competition, is already on site with a Sixth Form Development at Bay House School and it is intended to build on that experience to achieve significant efficiencies. The project compared favourably when, as part of their mini-competition submission, it was benchmarked by the contractor against similar projects they have undertaken.

· Buildability/Specification - the early involvement of the contractor in the design development process will enable them to contribute valuable experience, knowledge and expertise into achieving optimum design solutions in terms of buildability, quality and cost over the life of the building.

· Whole Life Costs - the development of the project has included an analysis of costs over the life-cycle of the building. A Whole Life Cost Plan has been prepared and benchmarked against similar projects undertaken by the County Council. The WLC summary for this project compares favourably with Bay House School and Reading Girls School Sixth Form Developments.

· Sustainability - the scheme has been designed with a strong sustainability agenda. A BREEAM (Building Research Establishment Benchmark for Sustainability) rating of `Very Good' has been targeted and initial assessment by an independent assessor indicates that this will be achieved. The project costs include an allowance for further sustainability measures such as ground source heat pumps, solar panels and the further use of sustainable materials to be incorporated in the scheme as the design develops. These measures will reflect in the longer term benefits that will be delivered through low-energy use and benefits to the environment in general.

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £19,980 per annum (£10 for each m² of new accommodation). The additional CO² consumption will be 42 tonnes per year.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

Hamble Community College is situated on a semi-rural site on the eastern fringe of the city of Southampton, adjacent to Satchell Lane to the north and east and Hamble Lane to the north west. It is bordered by low density residential development to the south west and a mainline railway in cutting to the south.

Area including comparison with local/national standards

The total site area is 25.83 acres (10.45 hectares). The DCSF guideline for a school of this size is 19.00 acres (7.69 hectares).

Access

The main vehicular site access and car park are accessed from Satchell Lane and a separate pedestrian and cycle access is located on Hamble Lane.

For the duration of the proposed works the contractor will use the main site access. Once within the school boundaries, pupils and staff will be clearly separated from construction traffic and activities. Deliveries and movement of plant will be restricted during the school day to ensure the safety of all those involved.

Existing buildings and temporary buildings

The campus buildings are of various ages and styles ranging from single storey load bearing brick to re-clad system built SCOLA. The campus has both single and two storey accommodation with pitched standing seam, curved standing seam, pitched slate and flat roofed areas.

A temporary building housing the Hamble Old Boys' Hockey Club will be temporarily relocated for decanting purposes to facilitate the footprint of the new building. The School are arranging for the future permanent relocation of the Hockey Club to the west of the site.

Results of trial boreholes

A site investigation has revealed Topsoil and Made Ground overlying River Terrace Deposits over firm to stiff clay, which form part of the March Farm Formation. Made Ground was encountered in all excavations to a maximum depth of 0.7m below ground level. Therefore it has been recommended that mass concrete strip and pad foundations are found within the dense River Terrace Deposits at a depth of 0.7m below ground level. Groundwater has been encountered between 2.0m and 2.5m below ground level, however in previous investigations on the site of the school ground water has been found at 1.45m below ground level.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project and facilities provided

The proposed accommodation will be two-storey to allow an efficient footprint with simple spine circulation. The core construction and engineering accommodation will be located at ground floor level for ease of servicing and to allow vehicular access for delivery of materials. The construction element of this accommodation also requires an enclosed service yard with some external storage and it is therefore proposed that this accommodation is located on the north and east sides with associated service yard and shared surface area. The south and west elevations allow free pedestrian access to the primary entrance and adjacent internet café and common room. The ground floor engineering accommodation will wrap around the social, administration and general teaching accommodation and buffer the building from the service yard and synthetic turf pitch. The main pedestrian entrance will be a double-height space located on the southern elevation, this also contains the eastern staircase and an accessible toilet.


At first floor the accommodation is accessed from the spine circulation. At either end of this is a circulation/escape stair, one equipped with an accessible lift.

The four main teaching classrooms are located to the south at first-floor level and are suited in order that sports sciences are adjacent to the sports diagnostic lab and physio/massage and care sciences are adjacent to the care sciences consulting room. ICT and functional skills with associated server accommodation are also located at first floor level together with the learning resource centre. The ICT space and functional skills classroom at first floor level is orientated north to avoid solar gain. Toilet accommodation is located adjacent to the western stair with additional staff, accessible and construction skills distributed throughout the building.

The core facilities provided within the proposed post-16 provision are as follows:


· construction skills work area - masonry

· construction skills work area - carpentry/joinery

· external construction skills mixing area, secure store and open store

· marine engineering workshop

· general engineering workshop

· internet café/common room

· four staff offices

· staff work room

· general facilities classroom for functional skills and ICT

· learning resource centre

· land-based and environmental studies area

· care sciences classroom with associated (doctor's) consulting room

· sports sciences and general facilities classroom with associated diagnostic laboratory and physio/massage room

· general facilities classroom/conference room

· retail accommodation

Ancillary accommodation:

· toilets (staff 1:10 and pupil 1:20)

· circulation areas

· plant room

· server room

· cleaner's cupboard

· storage areas

· enclosed external service area

Places provided

178 places for post-16 students will be provided in the new accommodation.

4 The Proposed Building

Type of construction, finish and appearance

The proposed building will be of traditional brick and block construction at ground floor with render above. The design and materials will complement the new buildings of the existing campus, in particular through the use of facing brick and metal standing seam roofing whilst providing an autonomous identity for the post-16 provision. Windows and doors will be aluminium framed double-glazed units.

Accessibility

The building has been designed with level access throughout. Accessible toilets will be provided on both floors of the proposed building and a lift (with emergency refuge) will also serve both floors. One dedicated accessible parking space will be provided adjacent the new building.

Heating and ventilation systems

The heating requirements of the building will be provided by a combination of underfloor heating and wall-mounted fan convectors (in the engineering workshops) powered by high-efficiency, low-carbon gas-fired condensing boilers.

The ventilation of the building will be primarily by natural means, utilising stack systems with roof-mounted terminals. Control of the ventilation system will allow night-time ventilation to pre-cool the building.


Workshop, toilet and servery areas will have mechanical ventilation systems.

5 External Works

Car parking

15 new staff parking will be provided to the east of the new building, of which one will be accessible. It is also proposed to improve on-site cycle parking/storage provision to the west of the site by providing 20 additional covered spaces. Additional parking for 18 motorcycles/scooters will also be available to the east of the site.

Landscape proposals

The landscape proposals seek to set the building neatly within the landscape, utilising the existing tree cover to the main access road serving the College. It sets out to provide direct access to the main entrance whilst acknowledging pedestrian desire lines to the sports centre, youth centre and synthetic turf pitch. The design of the landscape will be robust to respond to the typical intensive use and activities of staff and pupils.

The extent of hard and soft landscaping comprises tree and shrub planting, security fencing, seating, car parking and paving. Paving finishes have been chosen to be cost-effective, creating a distinction between pedestrian routes, parking areas, and seating areas.

Screening planting will be incorporated around the service area and car park to minimise visual intrusion

Situation on site and environmental impact

The proposed location for the new post-16 accommodation is to the north of the existing campus and main vehicular entrance overlooking and amongst existing trees. This area is not intensively used by the college and would potentially provide an attractive environment for the new building, a new image for the main campus approach and a separate identity for the post-16 accommodation. The existing temporary accommodation on this part of the site housing the Hamble Old Boys' Hockey Club will be removed to facilitate the new building. This will be relocated by the school prior to construction work.

6 Planning

A detailed planning application was submitted during August 2008.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

The furniture and equipment will be provided through the funding for the scheme or by the school through their devolved formula capital allocation.

9 Professional resources

Architectural Services } Property, Business and Regulatory Quantity Surveying } Property, Business and Regulatory

Electrical & Mechanical Engineering } White, Young & Green

Structural Engineering } Price & Myers

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, Children's Services Department, the Learning and Skills Council, Environment Department, Building Control Fire Officer and Access Officer, local County Councillor.

Appendix 1

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

Executive Member & Portfolio	Reason for Consultation	Date Consulted	Response:

OTHER FORMAL CONSULTEES:

Organisation	Reason for Consultation	Date Consulted	Response:
Councillor Keith House	Local Member	12/09/08	Cllr House commented as follows: "Formal confirmation, following your letter of 12 September, of support for the College proposals. "In terms of the built development a critical issue is that no development takes place north of the northernmost property fronting Hamble Lane to preserve the open countryside. "The proposals respect this need. "Please report these comments to the appropriate Executive Member."

Appendix 2

COMPREHENSIVE RISK & IMPACT ASSESSMENT:

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime. Proposals for the new building will include CCTV coverage, which will be complementary to the existing campus provision.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service and Architecture and Design Services Technical Services Manager, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

Designer's risk assessments in accordance with the Construction Design and Management Regulations 2007 have been undertaken for the proposed scheme