Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report :

Decision Maker:			Executive Lead Member for Children's Services (Education)
Date of Decision:			16 October 2008
Decision Title:			Sopley Primary School, New Forest
Decision Reference:			310
Report From:			Acting Director of Property, Business and Regulatory Services
Contact name:		Steve Clow
Tel:	01962 847858			Email:	[email protected]

EXECUTIVE SUMMARY

1) Summary of Decision Area:

1.1. This report seeks approval to the design project appraisal for Sopley Primary School, New Forest.

2) Issues Covered in Report:

2.1. The existing accommodation at Sopley Primary School is undersized, with a corridor space currently being utilised as a teaching area. It is therefore proposed to extend the existing accommodation to provide two new classrooms, cloakrooms and staff toilets on the ground floor and two office/group rooms at first floor. It is also proposed to provide a new boiler room and to replace the existing cesspool. An existing single temporary building used as a teaching space and a temporary toilet block will be removed from site on completion of this scheme.

3) Recommendations:

3.1. That the Executive Lead Member for Children's Services (Education) approves the design project appraisal for Sopley Primary School, New Forest, at a total estimated cost of £446,000, excluding fees.

MAIN REPORT

1) Purpose of the Report:

1.1. To seek approval to the design project appraisal for extension works at Sopley Primary School, New Forest.

2) Contextual Information:

2.1. Sopley Primary School is located in the village of South Ripley near Bransgore, in the New Forest.


2.2. The original school was built in 1890 and is of single-storey traditional load-bearing brick construction. The existing accommodation is undersized, with a corridor space currently being utilised as a teaching area. It is therefore proposed to extend the building to provide further accommodation.


2.3. The Acting Director of Property, Business and Regulatory Services has progressed the design of the proposed extension scheme at Sopley Primary School and the purpose of this report is to outline and seek approval to the proposals.

2.4. The proposed scheme will maximise wellbeing and enhance the quality of place for all users of the School by providing purpose-built, permanent classroom accommodation to replace existing temporary classrooms, together with new office/group rooms and associated accommodation.

3) Key Issues:

3.1. Scope of Works

The proposed scheme will provide two new classrooms, cloakrooms and staff toilets at ground floor level and two office/group rooms at first floor level. It is also proposed to provide a new boiler room and to replace the existing cesspool. An existing single temporary building used as a teaching space and a temporary toilet block will be removed from site on completion of this scheme.


3.2. Funding and Timing

Funding, excluding fees, is as follows: £'000

Children's Services Capital Programme 2008/09 258

School (devolved capital) 93

P&R Capital Repairs programme 2008/09 (boiler room) 55

P&R Capital Repairs programme 2008/09 (cesspool) 20

Children's Services Capital Programme 2008/09 (cesspool) 20

446

The scheme will be procured through the County Council's existing contractor framework arrangements and it is anticipated that works

will commence on site during January 2009 and be completed during September 2009.

4) Outline of Options:

4.1. Option 1:

The need for the works has been identified as a priority and the works set out in the report are considered to be the most appropriate and cost-effective way of meeting that need.

5) Option Analysis / Comparison:

5.1. N/A

6) Conclusions:

6.1. The proposed scheme will provide purpose-built, permanent classroom accommodation to replace an existing temporary building, together with new office/group rooms and associated accommodation.

7) Summary Recommendations:

7.1. That the Executive Lead Member for Children's Services (Education) approves the design project appraisal for the scheme at Sopley Primary School, New Forest, at a total estimated cost of £446,000, excluding fees.

CORPORATE OR LEGAL INFORMATION:

LINKS TO THE CORPORATE STRATEGY
			Yes	No
Hampshire safer and more secure for all				_
Corporate Business plan link no (if appropriate)
Maximising well-being			_
Corporate Business plan link no (if appropriate)
Enhancing our quality of place			_
Corporate Business plan link no (if appropriate)
OR
This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

OTHER SIGNIFICANT LINKS:
Links to Previous member decisions:
Title	Ref	Date
Direct Links to Specific Legislation or Government Directives
Title		Date

Section 100 D - Local Government Act 1972 - background documents
The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.)
Document	Location
None

Hampshire County Council

Building Design Project Appraisal

Executive Lead Member for Children's Services (Education)

16 October 2008

Project:	Sopley Primary School, New Forest
	Extension
Commencement date:	January 2009
Completion date:	September 2009
Planned year of start in accordance with Capital Programme:		2008/09

Recommendation:

That the building design project appraisal for the Sopley Primary School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	446	258
Fees	62	42
Land to be purchased	_	_
Total	*508	300

* The means by which the difference between the Current Estimate and

the Capital Programme allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (as above)	258	42	300
b) School	93	7	100
2 From Other Resources:
a) Policy and Resources Capital Repairs budget 2008/09	55	7	62
b) P&R Capital Repairs budget 2008/09 b) Children's Services Capital programme 2008/09	20 20	3 3	23 23
Total	446	62	508

Building Cost - Net Cost = £2,517 per m²

- Gross Cost = £2,942 per m²

Devolved Capital allocations

As at 8 September 2008, the school has a devolved capital balance of £83,000. Along with their allocation for the next financial year (which should be in the region of £24,000), this will be sufficient to pay for the commitments proposed in this project appraisal.

Landlord funded work connected with this scheme

An allocation of £55,000, excluding fees, from the P&R Capital Repairs budget 2008/09 has been made for boiler replacement works.

An allocation of £40,000, excluding fees, from the NDS Capital Repairs 2008/09 budget, to be jointly funded with Children's Services, has been made towards cesspit replacement works.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) *Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	-	5	-	26	31
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £1,201 per annum (£7.80 for each m² of new accommodation). The additional CO² consumption will be 6.2 tonnes per year.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The school is located in a rural area and is surrounded by fields.

Area including comparison with local/national standards

The total site area is 1.73 acres (0.70 hectares). The DCSF guideline for a school of this size is 1.83 acres (0.74 hectares).

Access

There will be no alterations to the main vehicular or pedestrian entrances to the school as a result of this scheme. For the duration of the building works, the contractor will access the site via the playing field. Once within the school boundaries, pupils and staff will be clearly separated from construction traffic and activities. Deliveries and movement of plant will be restricted during the school day to ensure the safety of all those involved.

Existing buildings and temporary buildings

The existing building is of traditional Victorian construction, with various additions over the years, the most recent being an IT and toilet extension completed in 2001. There is currently one single temporary classroom on site which will be removed on completion of the proposed scheme.

Results of trial boreholes

A site investigation is being undertaken to confirm soil parameters prior to construction. It is anticipated that traditional trench fill foundations with a ground bearing slab will be used, as no abnormal ground conditions are anticipated.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project and facilities provided

The proposed extension will provide the following accommodation:

· two new classrooms

· cloak space

· staff toilets

· two office/group rooms at first floor level

· new boiler room

· replacement cesspool

The works will also free up an existing area for use a multi-purpose space.

Places provided

No additional places are provided as a result of the proposed works.

4 The Proposed Building

Type of construction, finish and appearance

The proposed two-storey extension will be located to the east of the existing school building and will be of traditional brick/block construction. The extension has been carefully designed to complement the original school building, with similar ridge height, pitch and eaves level of the existing gable. Brickwork and roof tiles have been chosen to complement the existing. Windows and doors will be aluminium framed double-glazed units and some external timber panelling will be used to provide solar shading.

Accessibility

The proposed extension has been designed with level access throughout the ground floor. All curriculum activities are available at ground floor level, therefore no lift is required to first floor spaces.

Heating and ventilation systems

The existing heating system will be extended to serve the new areas. Natural ventilation will be used in all areas, with mechanical ventilation in the toilets.

5 External Works

Car parking

No changes to the existing car parking provision.

Landscape proposals

The landscape proposals for the scheme include the provision of a paved walkway around the new extension. Part of the existing hard play area will be lost to facilitate the footprint of the extension. A replacement hard play area will be re-provided to the south of the school.

Situation on site and environmental impact

The proposed extension is sited and designed to have minimal environmental impact and faces towards the boundary of the school site beyond the playing field.

6 Planning

A detailed planning application was submitted during September 2008.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

An allocation from Children's Services block vote will be made available

9 Professional resources

Architectural Services } Property, Business and Regulatory Quantity Surveying } Property, Business and Regulatory

Electrical & Mechanical Engineering } Gary Jones Associates

Structural Engineering } R J Watkinson

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, Children's Services Department, Environment Department, Fire Officer, Access Officer, local County Councillor.

Appendix 1

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

Executive Member & Portfolio	Reason for Consultation	Date Consulted	Response:

OTHER FORMAL CONSULTEES:

Organisation	Reason for Consultation	Date Consulted	Response:
Cllr Nigel Clarke	Local Councillor	12.09.08	Cllr Clarke commented as follows: "I have had a look at the proposals and having been to the school I fully support the proposed capital works to improve permanently the existing facilities. The school is well used and forecasts say that it will be, unlike some, for the future."

Appendix 2

COMPREHENSIVE RISK & IMPACT ASSESSMENT:

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance

with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme