Archived decisions
HAMPSHIRE COUNTY COUNCIL
Decision Report :
Decision Maker: |
Executive Member for Recreation, Heritage and Communities | ||||
Date of Decision: |
22 January 2009 | ||||
Decision Title: |
Community Strategy Budget - Bids for Funding | ||||
Decision Reference: |
503 | ||||
Report From: |
Chief Executive | ||||
Contact name: |
Robert Ormerod, Community Strategy Manager | ||||
Tel: |
01962 845 122 |
Email: |
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EXECUTIVE SUMMARY
1) Summary of Decision Area:
1.1. The report makes a recommendation in respect to applications for funding from the East Hampshire Community Partnership, the Test Valley LSP and the County Strategy Group for Crime & Disorder.
1.2. This decision supports all three of the Corporate Strategy priorities: Hampshire safer & more secure for all, Maximising wellbeing and Enhancing our quality of place and support the development and delivery of sustainable community strategies across Hampshire.
2) Recommendations:
To approve the following allocation from the Community Strategy Budget
2.1. East Hampshire Community Partnership - £ 10,000 for Alton College to develop the community programme.
2.2. Test Valley Partnership - £ 9,000 to partially fund the Andover Vision Project Manager post.
2.3. Test Valley Partnership - £ 5,250 to partially fund the LSP Partnership Manager post.
2.4. County Strategy Group for Crime and Disorder - £ 7,000 to support the first annual conference.
MAIN REPORT
1) Purpose of the Report:
1.1. To make a recommendation in respect to applications for funding from the East Hampshire Community Partnership, the Test Valley Partnership and the County Strategy Group for Crime and Disorder.
2) Contextual Information:
2.1. A budget has been established to support the development of Local Strategic Partnerships (LSPs) and to pump prime activity which supports the development and delivery of community strategies across Hampshire. The budget is £229,300 in 2008/09.
2.2. Each of the 11 LSP's are able to bid for funding from this budget to support their development and work at a district level. The budget is also available for the development and implementation of the Hampshire Sustainable Community Strategy.
2.3. The Leader has agreed that the Chief Executive can approve individual applications of up to £2000. The Executive Member for Recreation and Heritage can approve individual applications between £2000 and £10,000. Applications exceeding £10,000 must be referred for approval to the Executive Member for Policy and Resources for decision having consulted the Executive Member for Recreation, Heritage and Communities.
2.4. Appendix C sets out the funding criteria for which bids will be approved. They are intended as guidelines and not prescriptive rules.
2.5. The applications are both supported by the Executive Member for Recreation, Heritage and Communities. They have also been circulated to local County Councillors via the respective Hampshire Action Teams. All responses received have been supportive of the bids.
3) Key Issues:
3.1. None noted.
4) Current Bids:
4.1. The bids for approval are as follows, with further details set out at Appendix B.
· East Hampshire Community Partnership - £ 10,000
· Test Valley Partnership - £ 9,000
· Test Valley Partnership - £ 5,250
· County Strategy Group for Crime and Disorder - £ 7,000.
4.2. If the bids are approved, the remaining budget will be £ 36,701 (See Appendix D).
5) Outline of Options:
5.1. Option 1:
a) To approve this allocation.
5.2. Option 2:
a) Not to approve this allocation.
6) Summary Recommendations:
6.1. To approve the current bids.
CORPORATE OR LEGAL INFORMATION:
LINKS TO THE CORPORATE STRATEGY | ||||
Yes |
No | |||
Hampshire safer and more secure for all |
_ |
|||
Corporate Business plan link no (if appropriate) |
N/A |
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Maximising well-being |
_ |
|||
Corporate Business plan link no (if appropriate) |
N/A |
|||
Enhancing our quality of place |
_ |
|||
Corporate Business plan link no (if appropriate) |
N/A |
|||
OR |
||||
This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because: | ||||
OTHER SIGNIFICANT LINKS: | ||
Links to Previous member decisions: | ||
Title |
Ref |
Date |
Direct Links to Specific Legislation or Government Directives | ||
Title |
Date | |
Section 100 D - Local Government Act 1972 - background documents | |
The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.) | |
Document |
Location |
None |
|
Bids for funding from Hampshire County Council to support district LSP's
Name of LSP |
East Hampshire Community Partnership | |
Contact Name |
Andy Ferrier | |
Amount Requested |
£10,000 | |
Summary of Bid (Details of proposed activity the money will be spent on) |
Alton College is located in one of the most deprived wards in East Hampshire. It is also a District wide facility with students and adult learners attending the college from the whole of the District and beyond. The College Campus has a range of new or newly refurbished specialist facilities. These facilities have not, in the past, been available to the public due to VAT rules. However, since a recent change in the VAT rules, the East Hampshire Community Partnership has been working with the college to open up use of these excellent facilities in order to help achieve LAA and Community Strategy objectives. We regard assisting the College in the establishment of new services to the community as a flagship partnership project. The College wishes to develop the range of activities for the community; to develop partnerships with community organisations and develop a wide range of publicly available services on its campus. The proposed community programme includes the following: Family Learning and Essential Skills for adults Neighbourhoods most in need, according to the Index of Education and Training will, be targeted through: · Collaboration with the HCC on a neighbourhood based Family Learning project · Classes for parents with low levels of literacy and numeracy based in infant schools · Collaboration with the housing associations and other agencies on providing literacy and numeracy support for referred individuals or groups. Sports and Health · A programme of College led sports and health education activities. This might include coaching sessions in schools, holiday and weekend sports activities on the College site devised in partnership with local schools. · Partnership with local sports organisations and national agencies to provide high levels of coaching to elite athletes in the area. · Providing a specialist centre for netball, basketball and wheelchair basketball, which complements the provision at Alton Sports Centre. Music and performing arts programme · Providing an area centre for young people's music making which will seek to develop young people musical skills through contact with professional artists and music technicians. · Work with other area venues and arts promotion agencies to increase the quality of professional music programming in the Alton, Petersfield and rural areas. · Provide access to recording facilities with high levels of technical support Science and Engineering To develop a programme involving local employers and junior schools to enthuse young people with a love of science. The aim will be to increase the numbers of students seeking post 16 education and careers in science and engineering. The bid to HCC is to help with the set-up costs of allowing the public to use the college facilities. It will go towards set-up costs and in particular: · Creation of a dedicated community office, phone line and web address - £1.5k · Community bookings software and hardware - £2.5k · Development of a budgeting and pricing model - £1k · Staff recruitment - £1k · Initial staff training - £4k · Signing - £3k · Marketing and advertising - £2k · Purchase of catering equipment - £2k · Consultancy costs - £3.5k Other costs that will be met by the College include: · Staffing £16k for 2009/10 · Management £8k for 2009/10 | |
Monitoring arrangements and intended outcomes |
The East Hampshire Community Partnership will be monitoring the project on a quarterly basis. In the first period of the project we will be monitoring the purchase and development of the infrastructure. In the longer-term we will be monitoring progress against our community strategy outcomes, in particular: · Increase access to leisure and recreation · Increase access for disabled children, children in care and young carers to leisure activities · Increase the number of people exercising regularly · Increase the use of and access to leisure facilities · Promote arts and cultural activities. | |
Timescale (anticipated period over which the money will be spent) |
The College Community Development Plan envisages three phases of start up development and expenditure Jan to Mar 2009 Investment in systems Mar to Sep 2009 Investment in staffing capacity Sep 2009 onwards Opening of facilities for This application is for funding to support the College in the in the January to March phase of this work. All money will be spent by 31st March 2009. | |
How does this bid support the targets within the Community Strategy? |
East Hampshire Community Strategy: · Increase access to leisure and recreation · Increase access for disabled children, children in care and young carers to leisure activities · Increase the number of people exercising regularly · Increase the use of and access to leisure facilities · Promote arts and cultural activities | |
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners) |
Alton College £24k Hampshire County Council £10k East Hampshire District Council £10k East Hampshire Community Safety Partnership (£500 bid made) | |
Date of LSP when bid agreed (the bid must be presented at LSP meetings and be agreed by all partners on the LSP) |
8th December 2008 |
|
Signed (by Chair/ Vice Chair of LSP) |
Chris Leggett |
Date 16th December 2008 |
Name of LSP |
Test Valley Partnership | |
Contact Name |
Mike Wickenden | |
Amount Requested |
£9,000 | |
Title of bid/ project |
Part funding of Andover Vision Project Manager | |
Summary of Bid (Details of proposed activity the money will be spent on) |
Launched in 2006, the Andover Vision has been the catalyst for a number of initiatives that seek to raise aspirations in the town over the next 20 years. Many of the priority projects have been successfully delivered already including the new Lights theatre, a four screen cinema and the launch of the local radio station Andover Sound. The project manager has been instrumental in the planning and delivery of a number of mass participation events including the Andover Sports Fair, a Winter and Summer Music Festival as well as Food and Water Festivals. Success has also been celebrated through the Pride of Andover Awards and a ground breaking year 6 Graduation Ceremony at The Lights that was well attended and much appreciated by both pupils and parents. With such good progress achieved it is crucial that this work continues. Future developments will include a total redevelopment of Andover College, greater business engagement including a Business of Learning Seminar and the launch of Andover Vision Ambassadors. The project manager is providing the critical link between public, private and voluntary sectors in order to maximise the opportunities afforded by the Vision and the Passionate Participation that is growing in the town population. | |
Monitoring arrangements and intended outcomes |
The Vision Manager reports regularly to the Andover Vision Project Board on the progress of the priority projects identified for the first four years of the Andover Vision 2006 - 2009 and has begun work on the draft plans for the next seven years 2010 - 2016 published in the Vision document. The over-arching principle of the Vision is to raise the aspirations of the town and its people through Education, Passionate Participation, Inclusion and Health and a Sense of Wellbeing. | |
Timescale (anticipated period over which the money will be spent) |
This application will support funding of this post for the financial year 2008/09. | |
How does this bid support the targets within the Community Strategy? |
The Partnership's Sustainable Community Plan - "Your Test Valley" has broad aspirations to improve quality of life across the Borough. Many of the most significant challenges exist in Andover and the Vision is a key motivating influence in tackling these challenges. | |
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners) |
Total funding of £38,000 is sought for 2008/09 for the post with Test Valley Borough Council and SEEDA each continuing to contribute £10,000 as in the previous year. In 2007/08 the balance of £18,000 was shared equally between Recreation and Heritage Department and the Community Strategy Grants budget. £9,000 has been allocated from within Recreation and Heritage in the current year and the Executive Member is requested to agree to allocate £9,000 from the Community Strategy Budget in the current year to complete the funding package. | |
Date of LSP when bid agreed (the bid must be agreed by all partners on the LSP) |
Test Valley Partnership fully supports the aims and objectives of the Andover Vision and will be asked to formally endorse this bid at its next Board meeting in January. |
|
Signed (by Chair/ Vice Chair of LSP) |
|
Date 24December 2008 |
Name of LSP |
Test Valley Partnership | |
Contact Name |
Bernard Sully | |
Amount Requested |
£5,250 | |
Title of bid/ project |
Jointly-funded Partnership Manager | |
Summary of Bid (Details of proposed activity the money will be spent on) |
The County Council, in conjunction with a number of other key partners, has previously contributed towards the costs of this jointly funded post, which is critical to support and develop the work of the Test Valley Partnership. | |
Monitoring arrangements and intended outcomes |
The post holder is accountable to the Partnership Board, but is also subject to the Council's performance appraisal scheme. Wider monitoring arrangements relate to the effectiveness of the partnership itself, as assessed through an annual health check process, and delivery against key targets in the Community Plan and the LAA and progress against the Partnership's Joint Areas of Focus. | |
Timescale (anticipated period over which the money will be spent) |
This amount requested relates to the current financial year (2008-09) | |
How does this bid support the targets within the Community Strategy? |
The continued employment of a Partnership Manager is critical to the effective operation of the Partnership and the Delivery of the Test Valley Community Plan. | |
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners) |
Total salary related costs amount to £51,980. Partner contributions are anticipated as follows: HCC - £5,250 Hampshire PCT - £5,250 Testway Housing - £5,250 Hampshire Constabulary - £4,000 Winchester and Eastleigh Healthcare Trust - £4,000 The remaining costs, including all related administrative costs, will be met by the Borough Council | |
Date of LSP when bid agreed (the bid must be agreed by all partners on the LSP) |
The bid is the continuation of an existing arrangement, but will be formally endorsed at the Board meeting on 23 January. |
|
Signed (by Chair/ Vice Chair of LSP) |
|
Date 24 December 2008 |
Name of LSP |
n/a County Strategy Group for Crime& Disorder | |
Contact Name |
R Ormerod | |
Amount Requested |
£7,000 | |
Title of bid/ project |
Materials and annual conference 2008 | |
Summary of Bid (Details of proposed activity the money will be spent on) |
To cover costs of publicity materials and for the first annual conference held 19th Nov 2008 in the Discovery Centre Winchester including: · Centre hire · Catering · Packs and materials · Facilitator's fee · Audio/ pod casting The event focused on the 10 point action plan for alcohol to address the cross cutting targets in the Hampshire LAA. The event included presentations from the Director of Public Health and the incoming Chief Constable, a panel debate and workshop discussions for 60 delegates. | |
Monitoring arrangements and intended outcomes |
Report to the County Strategy Group for Crime and Disorder chaired by the Deputy Leader of the County Council. | |
Timescale (anticipated period over which the money will be spent) |
Nov 2008 | |
How does this bid support the targets within the Community Strategy? |
Supports several Ambitions in the new sustainable community strategy and LAA targets under themes F & G. | |
Overall funding arrangements (please specify total cost of project and the amounts contributed from other partners) |
HCC £7,000 | |
Date of LSP when bid agreed (the bid must be agreed by all partners on the LSP) |
n/a |
|
Signed (by Chair/ Vice Chair of LSP) |
Date | |
Funding Criteria for the Community Strategy Grants budget
The following criteria should be taken into consideration when preparing a submission for funding. They are intended as guidelines and not prescriptive rules.
Under delegated powers, bids up to £2,000 can be agreed by the Chief Executive; bids between £2,000 and £10,000 can be agreed by the Executive Member for Community Development and bids over £10,000 can be agreed by the Leader
1. The grant money available is for projects that wouldn't be developed without the support of the LSP or without the help of pump priming money
2. Any grant application must highlight the links with the themes contained in the relevant Community Strategy where one has been adopted
3. Any bid must be consistent with the themes and aims in the Hampshire Strategic Partnership's Community Strategy, and the priorities of the County Council
4. The funding request must be discussed and approved by the relevant LSP and any application approved by the Chair of that LSP
5. The budget will not be divided equally between district LSPs but awarded on individual consideration and the merits of the project
6. Applications will be referred for decision as per delegated powers above
7. Grants will not be awarded in order to meet shortfalls in service delivery budgets
8. Grants will not be paid for partner organisations staff costs, however bids will be considered for support staff that; work directly for the LSP ; are joint funded with other LSP partners; and report to the chair of the LSP
9. Funding will be given to applications for pump priming specific projects rather than general running costs of organisations or projects with ongoing revenue requirements. Applications which have a resource implication must state how the ongoing costs are to be met.
10. Where possible joint funding in line with partnership approaches should be encouraged and to this end grants should normally be a percentage of the sum required to complete the project
11. A budget monitoring report will be required for all bids over £2,000 at the end of the financial year. Continued financial support will be conditional on this basic information being provided
Schedule of Funding Bids 2008/09 (FY 2007/08)
District LSP |
Item |
Date approved |
By |
|
|
Total budget |
|
|
£229,300 |
Test Valley LSP |
CCTV Scheme |
03/04/2008 |
R Ormerod |
£2,000.00 |
New Forest LSP |
New Forest Compact Group |
03/04/2008 |
R Ormerod |
£700.00 |
Gosport LSP |
Rowner Access Point |
24/06/2008 |
Leader |
£15,000 |
County |
Plain English Commission accreditation for SCS |
18/06/2008 |
R Ormerod |
£1,399 |
County |
Contribution to CSPF p/t admin support |
11/07/2008 |
R Ormerod |
£695 |
County |
Eastleigh Asian Welfare and Cultural Assoc |
30/06/2008 |
R Ormerod |
£500 |
County |
Parish Planning |
27/07/2008 |
Cllr Snaith |
£10,000 |
Eastleigh LSP |
Star project |
27/07/2008 |
Cllr Snaith |
£10,000 |
Hart LSP |
Running costs and SCS publication |
27/07/2008 |
Cllr Snaith |
£5,000 |
Gosport LSP |
LSP Coordinator/ SCS projects |
27/07/2008 |
Cllr Snaith |
£10,000 |
Fareham LSP |
LSP Coordinator/ SCS projects |
27/07/2008 |
Cllr Snaith |
£10,000 |
County |
Interfaith forum |
27/07/2008 |
Cllr Snaith |
£10,000 |
Hart LSP |
LSP Co-ordinator Network |
|
R Ormerod |
£210 |
Test Valley LSP |
Hampshire Water Festival |
01/08/2008 |
R Ormerod |
£2,000 |
Gosport LSP |
Rowner Neighbourhood Management Co-ordinator |
11/09/2008 |
Cllr Snaith |
£10,000 |
County |
CADDIE |
11/09/2008 |
Cllr Snaith |
£3,533 |
County |
Sustainable Community Strategy |
11/09/2008 |
Cllr Snaith |
£4,240 |
County |
Quality of Life Report |
11/09/2008 |
Cllr Snaith |
£7,160 |
Basingstoke and Deane LSP |
LSP/LAA Manager post, annual conference etc |
16/10/2008 |
Leader |
£14,912 |
Rushmoor LSP (paid to RBC) |
Partnership Officer/Manager |
16/10/2008 |
Leader |
£13,500 |
Hart LSP |
Youth engagement skills project |
23/10/2008 |
R Ormerod |
£1,000 |
Hart LSP |
Fleet Town Centre Project |
23/10/2008 |
R Ormerod |
£500 |
Hart LSP |
Sunshine & Showers Support Group |
13/11/2008 |
Cllr Snaith |
£3,000 |
Havant LSP |
Community Board's Support Officer |
13/11/2008 |
Cllr Snaith |
£10,000 |
Hampshire Sexual Violence & Childhood Abuse Forum |
|
13/11/2008 |
Cllr Snaith |
£6,000 |
CAH |
BME Capacity building (Year 2) |
agreed in 2007 |
Cllr Perry |
£10,000 |
|
Total allocated to date |
|
|
£161,349 |
|
Total budget less approvals to date |
|
|
£67,951 |
East Hampshire LSP |
Alton College |
|
|
£10,000 |
Test Valley LSP |
Andover Vision Project Manager |
|
|
£9,000 |
Test Valley LSP |
Partnership Manager |
|
|
£5,250 |
CSG |
Annual Conference and materials |
|
£7,000 | |
|
Total for approval |
|
|
£31,250 |
|
Remaining budget less applications to be agreed |
|
|
£36,701 |