Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report:

EXECUTIVE SUMMARY

1) Summary of Decision Area:

1.1. This report seeks approval to the design proposal for an extension and refurbishment scheme at Fordingbridge Junior School.

2) Issues Covered in Report:

The following areas are outlined in this report:

2.1. Although funding for the project has already been approved this report outlines the estimated costs and sources of funding.

2.2. Any significant issues from either the Risk or Combined Impact Assessment which will need to have specific attention in the design or implementation of this project.

2.3. The detail of the proposed design is laid out for approval.

3) Recommendations:

3.1. That the Executive Lead Member for Children's Services (Education) approves the design proposal for the extension and refurbishment scheme at Fordingbridge Junior School, at an estimated total cost of £275,000 (including fees of £32,000).

MAIN REPORT

1) Scope of Work:

It is proposed to construct a single-storey extension to provide a new reception area, extend the existing music room and provide a small teaching/PPA space. It is also proposed to replace some existing decayed external windows and doors.

2) Contextual Information:

2.1. Fordingbridge Junior School is located within a residential area of Fordingbridge, on a campus which includes the Infant School and a recently constructed Children's Centre.

2.2. The existing school building dates from the 1960s and is of SCOLA system type construction.

2.3. The project will be tendered during February 2009. It is anticipated that work will commence on site during May 2009 and be completed during September 2009.

2.4. The Acting Director of Property, Business and Regulatory Services has progressed the design of the extension and refurbishment scheme and the purpose of this report is to outline and seek approval to the proposals.

2.5. The proposed scheme will maximise wellbeing and enhance the quality of place for all users of the School by providing extended and improved facilities.

3) Finance:

3.1. Capital Expenditure:

a) The Capital Expenditure has already been approved; the following tables outline the breakdown its distribution across the project:

Capital Expenditure	Current Estimate: £'000	Capital Programme £'000
Buildings	243	60
Fees	32	10
Land to be purchased	-	-
	275	*70

* The means by which the difference between the Current Estimate and the Capital Programme allocation is to be met are shown in the table below:

Sources of Funding:

b) Building Costs (excluding window/door replacement/external works):

Net Cost = £1,949 per m²

Gross Cost = £2,076 per m²

c) Furniture & Equipment:

The school is making a separate contribution to cover F&E.

3.2. Revenue Issues:

a) Overview of Revenue Implications:

Please Note: The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

b) Energy Costs:

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the additional energy cost per year will be £620 (£6.90 per square metre), with 4 additional tonnes of CO².

4) Risk & Impact Issues:

Please see Appendix B for a summary of the risk and impact issues considered in relation to the design of this project.

5) Scope of the Project:

The scheme will provide the following new accommodation:

· reception area and lobby

· extended music room

· small teaching space

· additional administration space

· external entrance canopy

The proposals also include the replacement of a number of decayed single-glazed external windows and doors with high-efficiency thermally broken double-glazed units.

6) The Proposed Building:

6.1. The proposed extension will be located to the front of the main school building. A new entrance and reception area will be formed, to include a small canopy to provide shelter for visitors to the school. The existing music room will be extended outwards to provide additional internal space and a small teaching space.

6.2. The proposed extension will be of steel-frame construction with brick and aluminium cladding under a high-performance roof, with powder-coating double-glazed aluminium windows and doors.

6.3. The existing gas-fired heating system will be extended to serve the new-build area with low-surface temperature radiators. The new areas will be naturally ventilated.

6.4. The existing services and drainage are considered to be sufficient to serve the proposed alterations.

6.5. The extension has been designed with level access throughout, including the provision of a power-operated entrance door and accessible reception counter.

7) External Works:

Externally, minor alterations will be made to the existing pathways.

8) Planning:

Planning permission for the scheme was granted in December 2008.

9) Building Management:

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

10) Professional Resources:

Mechanical and Electrical )

Quantity Surveying ) Property, Business and Regulatory Services

Structural Engineering )

Architectural )

11) Consultations:

The following have been consulted during the development of this project and any relevant feedback can be seen in overview in Appendix A:



Local County Councillor

School/Governors

Children's Services

Fire Officer

Access Officer

Planning Department

CORPORATE OR LEGAL INFORMATION:

Appendix A

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

OTHER FORMAL CONSULTEES:

Appendix B

RISK & COMBINED IMPACT ASSESSMENT:

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance

with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme.

Climate Change

The existing single glazed windows will be replaced with high-efficiency thermally broken double-glazed windows and doors. The scheme includes high levels of natural daylight, including the use of sun pipes.

The new-build will include high levels of thermal insulation to walls, floor and roof. The radiators within the new-build will include individual thermostatic radiator control valves.