Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report:

EXECUTIVE SUMMARY

1) Summary of Decision Area:

1.1. This report seeks approval to the design proposal for a new indoor sports facility at Dove House School, Basingstoke.

2) Issues Covered in Report:

The following areas are outlined in this report:

2.1. Although funding for the project has already been approved this report outlines the estimated costs and sources of funding.

2.2. Any significant issues from either the Risk or Combined Impact Assessment which will need to have specific attention in the design or implementation of this project.

2.3. The detail of the proposed design is laid out for approval.

3) Recommendations:

3.1. That the Executive Lead Member for Children's Services (Education) approves the design proposal for the indoor sports facility at Dove House School, Basingstoke, at an estimated total cost of £400,000 (including fees of £50,000).

MAIN REPORT

1) Scope of Work:

It is proposed to build a new indoor sports facility on a section of the existing playing field to allow the school to provide a wide range of indoor sporting activities.

2) Contextual Information:

2.1. Dove House School is located close to the centre of Basingstoke in a residential area.

2.2. The school caters for secondary age pupils with moderate learning difficulties and there are currently 149 pupils on roll.

2.3. Pupil numbers have grown in recent years and a number of temporary classrooms have recently been erected to cater for the increase. Sport is an important part of the school's curriculum and the current accommodation does not enable the provision of a wide range of sports on site. The school hall is too small to cater for badminton, volleyball or five-a-side football and the majority of team sports are played on an external pitch, which can be disruptive in inclement weather.

2.4. The project will be tendered during May 2009. It is anticipated that work will commence on site during August 2009 and be completed during December 2009.

2.5. The Acting Director of Property, Business and Regulatory Services has progressed the design of the indoor sports facility and the purpose of this report is to outline and seek approval to the proposals.

2.6. The proposed scheme will maximise wellbeing and enhance the quality of place for all users of the School by providing a purpose-built indoor sports facility.

3) Finance:

3.1. Capital Expenditure:

a) The Capital Expenditure has already been approved; the following tables outline the breakdown its distribution across the project:

* The means by which the difference between the Current Estimate and the Capital Programme allocation is to be met are shown in the table below:

Sources of Funding:

b) Building Cost:

Net Cost = £390 per m²

Gross Cost = £442 per m²

3.2. Revenue Issues:

a) Overview of Revenue Implications:

Please Note: The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

b) Energy Costs:

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the additional energy cost per year will be £1,875 (£2.3 per square metre), with 7.5 additional tonnes of CO².

4) Risk & Impact Issues:

Please see Appendix B for a summary of the risk and impact issues considered in relation to the design of this project.

5) Scope of the Project:

The accommodation will consist of a 33m x 19m x 6.1m high sports hall with associated storage. The following sports can be catered for (not all in compliance with BB98):

· badminton (four courts)

· five-a-side football

· basketball

· tennis

· volleyball

· netball

6) The Proposed Building:

6.1. The proposed building will be constructed using a proprietary system consisting of a steel frame with a PVC coated fabric roof and metal cladding to the walls. The light-coloured fabric roof allows large amounts of natural daylight into the building. Some artificial lighting will be incorporated to supplement the natural daylight on dull days and allow for potential evening use.

6.2. The building will be unheated and uninsulated, but will be fitted with a dehumidification system to control possible condensation build-up. The playing surface will be a shock-absorbent multi-sports floor.

6.3. Level access into the hall will be provided and doors and lobbies designed to accommodate disabled users.

7) External Works:

7.1. Externally, footpaths will connect the facility with the existing school. A hardstanding will be provided to the perimeter to allow access for a cherrypicker to periodically clean the roof fabric.

7.2. Landscaping works will consist of making good around the area of the new sports hall.

8) Planning:

The scheme will be carried out by specialist contractors and a planning application will be submitted in due course.

9) Building Management:

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

10) Professional Resources:

Mechanical and Electrical )

Quantity Surveying ) Property, Business and Regulatory Services

Structural Engineering )

Architectural )

11) Consultations:

The following have been consulted during the development of this project and any relevant feedback can be seen in overview in Appendix A:



Local County Councillor

School/Governors

Children's Services

Fire Officer

Access Officer

Planning Department

CORPORATE OR LEGAL INFORMATION:

Appendix A

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

OTHER FORMAL CONSULTEES:

Appendix B

RISK & COMBINED IMPACT ASSESSMENT:

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance

with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme.

Climate Change

The tented structure of the building allows a good level of natural daylight thus reducing the use of artificial lighting.