Archived decisions
AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the County Council held at The Castle, Winchester on 31 March 2009.
Councillors:
p T.K. Thornber C.B.E.
p R.J. Baulk p K. Gill
p M.F. Cartwright p D.A. Kirk
p A.P. Collett p J.J. Maxwell
p B.D. Dash p Mrs J. Porter
p C.R.H. Davidovitz p A. Weeks
a A.D.G. Evans
298 APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor A D G Evans as he was engaged on other County Council business.
299 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should, normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed save for exercising any right to speak in accordance with paragraph 12 of the Code.
300 MINUTES
The Minutes of the meeting of the Panel held on 13 January 2009 were confirmed as a correct record and signed by the Chairman.
301 CHAIRMAN'S ANNOUNCEMENTS
With regret, the Chairman advised that he was not able to join members of the Panel on site visits taking place on the rise of the meeting.
302 EAST NEW FOREST (COMPLEX LEARNING DIFFICULTIES) PRIMARY SCHOOL, TOTTON
The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 5 in the Minute Book) recommending approval of the design proposal for an extension and improvement works at the school. It was noted that there had been some local concern regarding traffic movements around the site
and that a solution for accommodating drop off and queuing on site had been reached.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that the design for the proposed East New Forest (CLD) Primary School, Totton, at an estimated total cost of £11,200,000 (including fees of £1,586,000), be approved.
303 MEADOWLANDS JUNIOR SCHOOL, WATERLOOVILLE
The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 6 in the Minute Book), recommending approval of design proposals for the conversion of Meadowlands Junior School to a one-form entry primary school.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that the design for the proposed conversion scheme at Meadowlands Junior School, Waterlooville, at an estimated total cost of £2,258,000 (including fees of £313,000), be approved.
304 BASING HOUSE AND GRANGE FARM, OLD BASING
The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) recommending approval of the refurbishment and improvement proposals for Basing House and Grange Farm.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that the proposed alteration and improvement works at Basing House and Grange Farm, Old Basing, at an estimated total cost of £1,461,000 (including fees of £303,000), be approved.
305 CAPITAL INVESTMENT PROGRAMME FOR FIRE PRECAUTION SCHEMES AND PROJECT APPRAISAL FOR COPPER BEECHES OLDER PERSONS' HOME, ANDOVER
The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) concerning fire precaution schemes for six older persons care homes and project appraisals for Copper Beeches and Cherry Orchard Older Persons Homes. It was noted that the ongoing programme of refurbishment would be carefully managed to minimize disruption to residents.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources:
a) That the programme of fire precaution improvements at the following Older Persons' Care (OPH) Homes, at an estimated total cost of £500,000, be approved:
· Cornerways, Kings Worthy
· Nightingale Lodge, Romsey
· Thurlston House, Fleet
b) That the programme of fire precaution improvements at the following Older Persons' Care Homes, at an estimated total cost of £500,000, be approved (subject to the Adult Services Department's final settlement of accounts for 2008/09):
· Bulmer House, Petersfield
· Addenbrooke, Gosport
· Cranleigh Paddock, Lyndhurst
c) That the proposals for fire precaution and other improvement works at Copper Beeches OPH, Andover, at an estimated total cost of £1,806,000, (including fees of £256,000) be approved.
cdc) That the improvement proposals and fire precaution works at Cherry Orchard, at a total estimated cost of £200,000, approved under delegated powers by the Acting Director of Property, Business and Regulatory Services (Minor Works report dated 27 January 2009), be endorsed.
306 STRATEGY FOR THE BUILT ESTATE
The Panel considered and approved the report of the Acting Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) recommending approval of the Annual Strategic Plan for 2009/10. It was noted that an error existed within the report at paragraph 11.3 - `least inefficient' should read `least efficient'.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources to adopt the Annual Strategic Plan for 2009/10 as set out in section 2 of the report.
307 REVENUE AND CAPITAL REPAIRS BUDGET ALLOCATIONS FOR 2009/10
The Panel considered and approved a report of the Acting Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) proposing approval of the revenue and capital budget totals for 2009/10.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources:
a) That the proposed allocations for the 2009/10 revenue and capital budgets as set out in Appendices 3 and 4 of the report be approved.
b) That the proposed virement of £75,000 of the capital repairs carry forward in 2009/10 to revenue associated with the roll out of Hantsfile be approved.
308 NEW DEAL FOR SCHOOLS (NDS) MODERNISATION (CONDITION) PROGRAMMES AND FUNDING FOR 2009/10 AND 2010/11 / LANDLORD'S CAPITAL REPAIRS PROGRAMME 2009/10
The Panel considered and approved a report of the Acting Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) proposing approval of the New Deal for Schools (NDS) programmes and funding for 2009-11 and capital repairs budgets for 2009/10.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that:
a) The programmes of NDS and Landlord's capital repairs for 2009/10 as set out in Appendices 1 and 2 of the report, be approved.
b) The contribution the Landlord's repairs and maintenance programmes make towards reducing carbon dioxide emissions be noted.
309 PROCUREMENT INITIATIVES
The Panel considered and approved a report of the Acting Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) recommending new procurement initiatives relating to the delivery of building construction work and maintenance of the Corporate Estate.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources:
a) That, subject to confirmation of grant funding from the Learning and Skills Council, selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction and design services up to a maximum value of £350,000 in connection with the proposed extension of the sixth form at Ringwood (Foundation) School, be approved.
b) That the success of the Shared Services Agreement with Reading Borough Council be welcomed and it be used as an exemplar model for any future Shared Services Agreement with other authorities.
310 MAJOR PROJECTS UPDATE
The Panel received and noted the report of the Acting Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) providing an update on Ashburton Court, the Children's Centre Strategy and Building Schools for the Future (BSF). The Ashburton Court project was both on target and on budget with a programme of staff re-occupation of the building beginning in June 2009. It was noted that the project would realise a cost saving of £200,000 per annum on running costs.
311 CIVIL ENGINEERING PROFESSIONAL SERVICES CONTRACT STRATEGY
The Panel considered and approved a report of the Director of Environment (Item 14 in the Minute Book) concerning a contract strategy to procure highways, transport and wider civil engineering related professional services for the Environment department.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources to support the progression of the proposed contract strategy, including continued engagement with Improvement and Efficiency South East (IESE).
312 EXCLUSION OF PRESS AND PUBLIC
RESOLVED:
That in relation to the following items the public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the reports.
313 BUSINESS SERVICES GROUP - BUSINESS PLANS 2009-2010
The Panel considered and approved the exempt report of the Acting Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) recommending approval of the Business Plans of the four principal business units of the Business Services Group.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that the 2009/10 Business Plans for the Business Services Group (BSG) be approved.