Archived decisions
Hampshire Fire and Rescue Authority Human Resources Committee Item 9 30 April 2009 Establishment Report of the Chief Officer |
Contact: Geoff Howsego - Director of Human Resources Tel: 023 644000 ext 2362 |
1 |
Summary |
1.1 |
This report brings the Committee up to date on the authorised and actual establishment, as of 31 January 2009. This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee in February 2009. This report identifies any further variations across all employee groups within the time period 1 December 2008 to 31 January 2009. Note: This report is in line with previous reports using a tabular format to show post changes. |
1.2 |
The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority |
1.3 |
The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention; retirements, terminations, resignations, long term absences due to sickness and injury. |
1.4 |
Predicted efficiency savings are being achieved and utilised where appropriate. |
2 |
Recommendations |
2.1 |
That the Human Resources Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report. |
3 |
Establishment Management |
3.1 |
Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment. |
3.2 |
The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives. |
4 |
Authorised and Actual Establishment as at 31 January 2009 | ||||
4.1 |
The tables below reflect the authorised establishment figures as at 31 January 2009 in different employment groups. Externally/other funded posts are reflected below and as a part of a separate table where they exist to enable the authority to monitor this aspect individually. The actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate. | ||||
4.1.1 |
Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006. | ||||
4.2 |
Wholetime Establishment | ||||
Role |
Scope Of Role |
Authorised Establishment (Post Count) |
Externally/ Other Funded posts (Post Count) |
Actual Establishment (Head Count) | |
Directors |
3 |
0 |
3 | ||
Assistant Chief Officers |
2 |
0 |
2 | ||
Area Managers |
B |
6 |
2 |
5 | |
A |
0 |
0 |
1 | ||
Group Managers |
B |
8 |
1 |
8 | |
A |
20 |
2 |
24 | ||
Station Managers |
B |
38* |
1 |
32 | |
A |
7** |
5 |
16 | ||
Watch Managers |
B |
93.5*** |
6 |
89.5 | |
A |
14 |
6 |
23 | ||
Crew Managers |
101 |
5 |
107 | ||
Firefighters |
488**** |
3 |
482 | ||
Total |
780.5 |
31 |
792.5 ( 19 FTE under establishment) | ||
4.2.1 |
The authorised establishment has increased by 2.5 FTE since the last report. The number of externally/other funded positions is the same as on the last report. Please note the total actual establishment figure has decreased by 9 FTE since the last report . The following is a summary of the changes that have occurred to make up this figure: | ||||
4.2.2 |
The Wholetime trainee course originally scheduled for January 2009 has been deferred until April 2009 and will consist of 12 FTE trainees. In addition we plan to offer the opportunity for 6 FTE existing Retained Duty System (RDS) employees to `transfer' to the Wholetime Duty System. | ||||
4.2.3 |
Career Breaks - 3 FTE remaining on career breaks with no immediate plans to return. Not included in actual establishment. | ||||
4.2.4 |
Other changes are as follows: Directors - No change in number of established posts since the last report. | ||||
Assistant Chief Officers - No change in number of established posts since the last report. | |||||
Area Managers `B' & `A' - No change in number of established posts since the last report. | |||||
Group Manager 'B' & `A'- No change in number of established posts since the last report. | |||||
***Station Manager `B' - Increase of 1 FTE on established posts since the last report. An additional SM `B' (non FDS) Training position created (50012087). This was a regrade of a SM'A' position. | |||||
****Station Manager `A' -. Decrease of 2 FTE on established posts since the last report. HCC Liaision officer Grey Book post ( 50014036) has been deleted from the establishment and an equivalent Green Book position created (50014036). SM'A' training position (50012087) regarded to SM'B' role. | |||||
Watch Manager `B' - Increase of 1.5 FTE on established posts since the last report. A watch manager in the Protection team has commuted his pension and been re-engaged on a part time basis, hence appearance of 0.5 FTE ( 40009127) The other half of this post has been added to 0.5 FTE of a green book position in the same team to create a further full time position Grey Book ( 50153429) (overall change of +0.5FTE) A watch manager `B' position (40009144) in the protection team being held vacant to fund a temporary watch manager `A' position was filled on 1 January 2009 so 1 FTE has been added back into the establishment. | |||||
Watch Manager `A' - No changes in number of established posts since the last report. | |||||
*****Crew Managers - No changes in number of established posts since the last report. | |||||
******Firefighters(FF) - Increase of 1 FTE on established posts since the last report. | |||||
4.2.5 |
One post at firefighter level had previously been used to fund a secondment for the Water Rescue Project - this work has now been completed and the establishment figure returned to its original level. | ||||
4.2.6 |
The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay. | ||||
4.2.7 |
Based on the headcount figures above for this period we have a total of 31 posts that receive external or other funding, no change in the previously reported numbers. The following is a summary of these posts and the changes during this period: | ||||
4.3 |
Externally/Other Funded Posts Breakdown ( Grey Book) | ||||
4.3.1 |
The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 December 2008 to 31 January 2009. | ||||
4.3.2 |
Post Title/Area |
Funding Source |
Start/End Date | ||
SCAS Liaison Officer |
6 Month arrangement funded by SCAS. |
10 November 2008 to 10 May 2009 | |||
Total |
1 FTE additional post added |
||||
4.3.3 |
The following is a summary of all other existing Externally/Other Funded (Grey Book) arrangements that are in place: | ||||
Post Title/Name/Area/ Position Number |
Funding Source |
End Date | |||
CFRAU Advisor Area Manager B 50141189 |
CLG are funding this position. |
12 October 2009 | |||
Maritime Coastguard secondment Area Manager B 50139114 |
The maritime Coastguard Agency are funding a three year secondment |
30 September 2011 | |||
Group Manager `B' HR Support Manager (1 posts) 40007628 |
As part of MMR review these posts were designated as Station Manager A posts , but a business case submitted to maintain initially as Group Manager positions. One post is being used to undertake the RDS review. Arrangement extended to June 2009 |
June 2009 | |||
CFPIG Station Manager 'B' 50081642 |
Crown Premises inspection group. 1 year secondment. Arrangement extended to June 2009 |
11 June 2009 | |||
Risk Intelligence Manager Group Manager 'A' 50082229 |
Internal funding from MS and Section 13 charges. Arrangement extended for a further six months to 31 March 2009 |
31 March 2009 | |||
Project Manager - out of Scope Group Manager `A' 50131478 |
Post established from 7.7.2008 to look at the Regional Control Centre ` Out of Scope' activities. Funding from project budget for a 12 month period. |
6 July 2009 | |||
Watch Manager `B' Arson Task Force Officer 50038337 |
Arrangement extended. Funded from LPSA2 for 2008/9 |
31 March 2009 | |||
Enhanced Command Support Trainer SM'A' 50092782 |
Funded by CLG from the New Dimension Project budget.(+1 FTE) Arrangement extended to 30 June 2009 |
30 June 2009 | |||
Station Manager `B' Urban Search And Rescue 50024782 |
CLG funded from New Dimensions |
Reviewed annually | |||
Assistant Fire Resilience Co-ordinator SM'A' 50054726 |
Secondment to Fire Service College. CLG funded. Arrangement extended to 31 March 2010 |
31 March 2010 | |||
Station Manager `A' Urban Search and Rescue ( 50092086) |
Funded externally by CLG |
From 1 October 2008 Reviewed annually | |||
Road Safety Officers WM `A' 50108819 50108820 |
The funding for one watch manager `B' positions as Fire Safety officer (40009116) is being used for one 6 month temporary Road Safety Liaison Officer Position. Arrangement extended to 31.3.2009 The remaining position is unfunded. |
31 March 2009 | |||
Watch Manager `B' (2 posts) Internal secondment for Command Training (non establishment posts) 50037406/50037407 |
Arrangements to be funded from Training Centre income until 31.3.2009 |
31 March 2009 | |||
Watch Manager `B' (3 posts) USAR 50092087 50092088 50092089 |
CLG funding for New Dimension |
Reviewed annually | |||
IRS project Facilitator Watch Manager `A' 50096975 |
Funded from New Dimensions " New Burdens" grant. Arrangement extended until 30 June 2009 |
30 June 2009 | |||
Rural Safety Officer Watch Manager `A' 50043050 |
Funded from contingency. |
31 March 2009 | |||
Watch Manager `A' (3 posts) USAR 50016815 50024781 50024783 |
CLG funding for New Dimension |
Reviewed annually | |||
Youth Interaction Officer Crew Manager 50081784 |
Funded from pump priming grant initially for 2 years from Southampton City Council. |
31 August 2009 | |||
Community Link Officer Crew Manager 50042275 |
Funded from reward grant |
31 March 2009 | |||
Crew Manager (3 posts) Urban Search And Rescue 50016806 50028368 50028369 |
DCLG |
Reviewed annually | |||
FF (3 posts) Urban Search And Rescue 50036968 53336967 50028370 |
Communities and Local Government (CLG) |
Reviewed annually | |||
Total |
31 FTE headcount |
||||
4.3.4 |
Note 1: End dates may be reviewed depending on funding/Project/Task need. Any that have changed during this period have been highlighted with Bold text. | ||||
4.3.5 |
Note 2: The Urban Search And Rescue (USAR) posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by the Communities and Local Government ( CLG) as per their requirements, it is reviewed annually with no end date given. Funding has just been confirmed for the period 2008 - 2011. | ||||