Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report:

EXECUTIVE SUMMARY

1) Summary of Decision Area:

1.1. This report seeks approval to the design proposal for an extension to form a new multi-use space and for the refurbishment of the existing sports hall at Thornden School, Chandler's Ford.

2) Issues Covered in Report:

The following areas are outlined in this report:

2.1. Although funding for the project has already been approved this report outlines the estimated costs and sources of funding.

2.2. Any significant issues from either the Risk or Combined Impact Assessment which will need to have specific attention in the design or implementation of this project.

2.3. The detail of the proposed design is laid out for approval.

3) Recommendations:

3.1. That the Executive Lead Member for Children's Services (Education) approves the design for the extension and refurbishment works at Thornden School, Chandler's Ford, at an estimated total cost of £696,000 (including fees of £85,000).

MAIN REPORT

1) Scope of Work:

1.1. To construct a single-storey multi-use space by infilling an underused courtyard area between the existing performing arts building and the main school building. It is also proposed to refurbish and re-roof the existing sports hall.

2) Contextual Information:

2.1. Thornden School is a secondary school located at Winchester Road in Chandler's Ford that caters for 11-16 year old pupils. The School's capacity is 1,400 and there are currently 1,406 pupils on roll. The proposal will not provide any additional places at the school.

2.2. The school benefits from a "state of the art" performing arts building which was completed in 2004 and the multi-use space will be located adjacent this building. The extension will also incorporate a small office and link corridor which will allow more efficient transit for pupils and staff. The hours of operation will be the same as the performing arts building (week days, some evenings and some weekends).

2.3. The existing sports hall floor has reached the end of its economic life and it is proposed to replace this, carry out works to improve the lighting and associated redecoration. It is also considered prudent to re-roof the sports hall.

2.4. The scheme will be procured through the IESE framework contract. It is anticipated that works will commence on site during June 2009 and be completed during October 2009.

2.5. The Director of Property, Business and Regulatory Services has progressed the design proposals for the scheme at Thornden School and the purpose of this report is to outline and seek approval to the proposals.

2.6. The proposed scheme will maximise wellbeing and enhance the quality of place by providing a multi-use space and refurbished sports hall.

3) Finance:

3.1. Capital Expenditure:

a) The Capital Expenditure has already been approved; the following tables outline the breakdown its distribution across the project:

Sources of Funding:

b) Building Cost:

Net Cost (New build only) = £1,666 per m²

Gross Cost ( New build only) = £1,937 per m²

c) Furniture & Equipment:

The School will make an additional contribution for any F&E requirements

3.2. Revenue Issues:

a) Overview of Revenue Implications:

Please Note: The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

b) Energy Costs:

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in energy cost will be £1,012 per annum (£7.50m² per annum). The additional CO² consumption will be 5.5 tonnes per year.

4) Risk & Impact Issues:

Please see Appendix B for a summary of the risk and impact issues considered in relation to the design of this project.

5) Details of site and existing Infrastructure:

5.1. The majority of the buildings on the site are of SCOLA construction, either single or two-storey height. The underused space adjacent the performing arts building requires only one new external elevation to form the proposed multi-use space and associated accommodation.

5.2. The performing arts building has a dedicated car parking area and it is not envisaged that traffic levels will increase as a result of the extension, therefore no additional parking provision is provided.

5.3. Existing services will be extended to serve the new-build area.

6) Scope of the Project:

6.1. The location of the extension makes use of an area of the school site which is currently underused. The proposal is to infill the open end of the existing courtyard and to make use of the existing structure to form the other three sides. This location is close to services and the proposed facility will provide an internal link from the performing arts block to the main building, without having to cut through the dance studio.

6.2. The new extension has been designed with level access throughout, allowing full inclusion. Automatic entrance doors will be directly accessible from the allocated accessible car parking spaces. Two accessible toilets are already provided within the adjacent performing arts building.

6.3. The existing sports hall floor has reached the end of its economic life and will be replaced with a new timber-based flooring system. The existing lighting will be stripped out and upgraded to meet current standards.

6.4. The existing asphalt roof covering will be replaced with a new insulated high-performance felt roofing system.

7) The Proposed Building:

7.1. The overall appearance of the one new-build external elevation of the extension continues the same theme as the main building. It is proposed to employ some concrete blockwork as the external masonry skin and incorporate polyester powder-coated aluminium curtain walling to complement that installed on the performing arts building. The texture and colour of any external elements will complement the existing building. The extension will not be visible from any adjoining properties.

7.2. The roof will be an extension on the same plane as the existing single-storey roof the main building and will be of high-performance construction.

8) External Works:

8.1. The existing perimeter of the performing arts building is fully landscaped, with parking and provision of accessible parking bays. The landscaping is largely flat and drop kerbs are installed where necessary. There are no existing trees or shrubs within the footprint of the proposed extension.

9) Planning:

A detailed planning application was submitted during March 2009.

10) Building Management:

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

11) Professional Resources:

Mechanical and Electrical - Property, Business and Regulatory

Quantity Surveying - Property, Business and Regulatory

Structural Engineering - Property, Business and Regulatory

Architectural - Property, Business and Regulatory

12) Consultations:

12.1. The following have been consulted during the development of this project and any relevant feedback can be seen in overview in Appendix A:


· Headteacher and Governors of School

· Children's Services Department

· Environment Department

· Fire Officer

· Access Officer

· Local County Councillor

· Police Authority

CORPORATE OR LEGAL INFORMATION:

Appendix A

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

OTHER FORMAL CONSULTEES:

Appendix B

RISK & COMBINED IMPACT ASSESSMENT:

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance

with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme.

Climate Change

The new build extension with meet current building regulations standards for thermal performance. Energy-efficient lighting will be used throughout. The re-roofing element of the work will with meet current building regulations standards and replace the poorly insulated existing, this will lead to reduced heating costs in the Sports Hall. Lighting within the sports hall will be sensor controlled and switch off after a short time if no motion is detected, these controls achieve a significant saving in electrical usage for the Sports Hall