Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report :

EXECUTIVE SUMMARY

1) Summary of Decision Area:

1.1. This report seeks approval to the design proposal for an Adult Learning Centre at Brookfield Community School and Language College, Sarisbury Green.

2) Issues Covered in Report:

The following areas are outlined in this report:

2.1. Although funding for the project has already been approved this report outlines the estimated costs and sources of funding.

2.2. Any significant issues from either the Risk or Combined Impact Assessment which will need to have specific attention in the design or implementation of this project.

2.3. The detail of the proposed design is laid out for approval.

3) Recommendations:

3.1. That the Executive Lead Member for Children's Services (Education) approves the design for the proposed Adult Learning Centre at Brookfield Community School and Language College, Sarisbury Green at an estimated total cost of £405,000 (including fees of £53,000).

MAIN REPORT

1) Scope of Work:

1.1. Following a successful bid to the Learning and Skills Council (LSC), it is proposed to provide a purpose-built learning facility at Brookfield Community and Language College to replace the current provision in a temporary classroom.

1.2. A new purpose-built classroom will be constructed on the site of the existing temporary building, which is used for adult education and community purposes.

2) Contextual Information:

2.1. Brookfield Community School and Language College is a large secondary school with extensive community use. The campus comprises a number of buildings of varying designs, ages and styles. The school capacity is 1,755 and there are currently approximately 1,700 pupils on roll between the ages of 11-16. The proposal will not provide any additional pupil places.

2.2. Current use of the existing temporary building includes:

· Adult Education use - short courses, meetings and examinations

· Community use - small groups, staff training, meetings, examinations, equipment storage

· School use - mini-bus driver training, St John's Ambulance, examinations, mentoring

2.3. The existing temporary building is in poor condition and provides a substandard learning environment.

2.4. The scheme will be procured through the traditional tender process. It is anticipated that tenders will be invited during July 2009 and that works will commence on site during October 2009 and be completed during March 2010.

2.5. The Director of Property, Business and Regulatory Services has progressed the design proposals for the scheme at Brookfield Community School and the purpose of this report it to outline and seek approval to the proposals.

2.6. The proposed scheme will maximise wellbeing and enhance the quality of place by providing a purpose-built classroom to replace the existing temporary building which is used for adult education and community purposes.

3) Finance:

3.1. Capital Expenditure:

a) The Capital Expenditure has already been approved; the following tables outline the breakdown of its distribution across the project:

* The means by which the difference between the Current Estimate and the Capital Programme allocation is to be met are shown in the table below:

3.2. Sources of Funding:

** The LSC funding for this project was confirmed in July 2008, before the much publicised financial problems at the LSC. In the absence of notification to the contrary, it is assumed that this funding is guaranteed. Nevertheless, officers believe that it is prudent to get confirmation of the funding before starting this project. The project will not be let without confirmation of this in place.

a) Building Cost:

Net Cost = £2,221 per m²

Gross Cost = £2,645 per m²


b) Furniture & Equipment:

A separate allocation will be made for F&E at the end of the construction project.

3.3. Revenue Issues:

a) Overview of Revenue Implications:

Please Note: The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

b) Energy Costs:

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in energy cost will be £1,097 per annum (£7.80m² per annum). The additional CO² consumption will be 4.7 tonnes per year. However, it should be noted that a temporary building is being replaced with a permanent, more efficient structure and the overall energy of the project should result in a saving of £1,000 and 4.35 tonnes of CO² per annum.

4) Risk & Impact Issues:

Please see Appendix A for a summary of the risk and impact issues considered in relation to the design of this project.

5) Details of site and existing Infrastructure:

5.1. The existing temporary classroom is located adjacent to residential properties in the southwest corner of the campus and will be removed from site to facilitate construction of the new classroom in the same position. Local planting will be removed during the construction period and replaced as part of the external landscaping works. No mature trees will be removed.

5.2. The existing service road will continue to be used, although there is minimal traffic movement.

5.3. The existing parking for a few cars in front of the building (including one accessible space) will be retained, but this area is intended only for short-term parking during loading/unloading of equipment, or by disabled users who are unable to walk from the existing school car parks.

6) Scope of the Project:

6.1. The proposed new building will provide a large teaching space, with sliding/folding acoustic partitioning to allow the room to be divided into two separate spaces as required.

6.2. The accommodation will also provide a lobby area, office, accessible toilet, small kitchen, and associated storage areas.

7) The Proposed Building:

7.1. The building will be single-storey brick construction with a low-pitched, high-performance roof. Windows and doors will be powder-coated aluminium double-glazed units.

7.2. The building will have level access throughout. The main entrance will have a canopy and the doors will be compliant with current building regulations.

7.3. The existing services are sufficient to serve the proposed new-build.

8) External Works:

8.1. It will be necessary to remove local planting to facilitate the removal of the temporary classroom and construction of the new building.

8.2. On completion of the works, the areas around the new-build will be made good with additional planting.

9) Planning:

A planning application was submitted during April 2009.

10) Building Management:

Existing arrangements will continue.

11) Professional Resources:

Mechanical and Electrical ) Property, Business and Regulatory Services

Quantity Surveying ) Selway Joyce Partnership

Structural Engineering ) Property, Business and Regulatory Services

Architectural ) Property, Business and Regulatory Services

12) Consultations:

The following have been consulted during the development of this project and any relevant feedback can be seen in overview in Appendix B:

Local County Councillor

School/Governors

Children's Services

Fire Officer

Access Officer

Planning Department

CORPORATE OR LEGAL INFORMATION:

Appendix A

RISK & COMBINED IMPACT ASSESSMENT:

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance

with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme.

Climate Change

The mechanical services for the project have been designed to be energy efficient. Heating will be provided via electric inverter driven heat pumps, giving a high coefficient of performance, which meets the requirements of Building Regulations Part L2a. Hot water will be provided via point of use instantaneous hot water heaters to minimise the requirement for unnecessary storage, and ventilation for the building will be by means of both natural ventilation via opening windows and heat recovery fans where mechanical fans are required. Fans will be controlled via occupancy sensors and time clocks, heaters will be controlled via separate temperature and time controls to maximise energy efficiency. The proposed extension will be lit by highly efficient, LG7 compliant T5 luminaires which will be fitted with high frequency ballasts. To minimise energy use, these will be switched by absence detection sensors in the class and meeting rooms and by presence detection sensors elsewhere.

Appendix B

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

OTHER FORMAL CONSULTEES: