Archived decisions
Agenda |
1 APOLOGIES FOR ABSENCE
To receive any apologies for absence.
2 APPOINTMENT OF CHAIRMAN
To appoint a Chairman until the Annual Meeting of the Authority in 2010.
3 APPOINTMENT OF VICE-CHAIRMEN
To appoint two Vice-Chairmen until the Annual Meeting of the Authority in 2010.
4 DECLARATIONS OF INTEREST
All Members who believe they have a personal or a prejudicial interest in any matter to be considered at the meeting must declare their personal interest and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the Fire Authority's Code of Conduct, consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak in accordance with Paragraph 12 of the Code. The declaration should be made at the time of the relevant debate.
5 MINUTES
To confirm the Minutes of the meeting held on 12 February, 2009.
6 DEPUTATIONS
Pursuant to Standing Order 19, to receive any deputations to this meeting.
7 MEMBERS' QUESTIONS AND DEVELOPMENT
To receive any Members' questions and any verbal reports back on attendance(s) at fire and rescue service conferences, seminars and other training awareness activities.
8 CHAIRMAN'S COMMUNICATIONS
To receive any Chairman's Communications.
9 ACTIVITY REPORT
To receive the Activity Report by the Chief Officer.
10 APPOINTMENT OF COMMITTEES, CHAIRMEN AND VICE-CHAIRMENSHIPS, DEPUTIES AND OTHER APPOINTMENTS
To consider the report of the Clerk on the appointment of Committees, Chairmen, Vice-Chairmen, deputies and other appointments.
11 SOUTH EAST FIRE AND RESCUE SERVICE REGIONAL MANAGEMENT BOARD - UPDATE
To receive the report of the Chief Officer highlighting some of the key issues discussed at the South-East Fire and Rescue Service Regional Management Board meeting held on 1 April, 2009.
12 FIRE CONTROL AND FIRELINK PROJECTS - UPDATE
To receive the report of the Chief Officer on progress in relation to the two national projects, "Fire Control" and "FireLink".
13 ANNUAL GOVERNANCE STATEMENT 2008/09
To consider the report of the Chief Officer seeking approval to the Annual Governance Statement 2008/09 for inclusion in the Annual Statement of Accounts for 2008/09.
14 FINAL ACCOUNTS 2008/09
To consider the report of the Treasurer and Chief Officer seeking approval to the accounts for 2008/09.
15 DRAFT STATEMENT OF ACCOUNTS 2008/09
To consider the report of the Treasurer seeking approval to the Statement of Accounts for 2008/09.
16 ANNUAL INTERNAL AUDIT OPINION 2008/09
To consider the report of the Treasurer seeking approval to the internal audit assurance statement for 2008/09.
17 CODE OF PRACTICE RELATING TO CONTRACTS
To receive the report of the Chief Officer about contracts proposed to be let and details of the contracts awarded last year.
18 NEW WINCHESTER FIRE STATION : DEMOLITION OF BUILDINGS AT THE FORMER VEHICLE WORKSHOPS SITE, WINNALL, WINCHESTER
To consider the report of the Chief Officer seeking approval to the demolition of the former vehicle workshops buildings at Winnall, Winchester in preparation for the construction of the new Winchester Fire Station on the site.
19 IMPROVEMENT PLANNING REGISTER
To consider the report of the Chief Officer giving an update on the Authority's Improvement Planning Register.
20 FIRE AND RESCUE AUTHORITIES MUTUAL LIMITED - UPDATE
To consider the report of the Treasurer and Clerk regarding the present position on this matter.
21 MINUTES OF THE PERFORMANCE REVIEW AND SCRUTINY COMMITTEE - 27 FEBRUARY, 2009
To receive the Minutes of the Performance Review and Scrutiny Committee meeting of 27 February, 2009 which includes a non-confidential recommendation to the Authority in relation to the charging mechanism for lift incidents (relevant report is attached).
22 MINUTES OF THE GOVERNANCE COMMITTEE - 25 MARCH, 2009
To receive the Minutes of the Governance Committee meeting held on 25 March, 2009 which includes a non-confidential recommendation to the Authority in relation to approval in principle to a special responsibility allowance for £2,000 per annum being paid to the Authority's Board Director on the South-East Fire and Rescue Control Centre Limited (relevant report is attached).
23 MINUTES OF THE HUMAN RESOURCES COMMITTEE - 30 APRIL, 2009
To receive the Minutes of the Human Resources Committee meeting held on 30 April, 2009 which includes a non-confidential recommendation to the Authority in relation to making a commitment to adopt the action plan to achieve Level 4 of the Equality Standards for Local Government (relevant report is attached).
24 EXCLUSION OF PRESS AND PUBLIC
RECOMMENDATION:
That the press and public be excluded from the meeting during the following item of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosable to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, and further that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
25 DISPOSAL OF FORMER COPNOR FIRE STATION SITE
To consider the confidential report of the Chief Officer about the proposed disposal of the former Copnor Fire Station site.
4gA90609
ABOUT THIS AGENDA
This agenda is available on the Hampshire Fire and Rescue Service website (www.hantsfire.gov.uk) and can be provided, on request by telephone number/e-mail address quoted at the head of this agenda, in alternative versions (such as large print, Braille or audio) and in alternative languages.
ABOUT THIS MEETING
The press and public are welcome to attend the public sessions of the meeting. If you have any particular requirements, for example if you require wheelchair access, please call the telephone number/use the e-mail address at the head of this agenda in advance of the meeting so that we can help.