Archived decisions

1

Summary

1.1

The Code of Practice Relating to Contracts requires the Chief Officer to submit an annual report to the Authority giving details of proposed contracts for goods and services where each contract value is likely to exceed £50,000. The Authority may, on presentation of this report, vary or exclude the operation of any of the Authority's Standing Orders or the Code of Practice.

1.2

This report lists the contracts proposed to be let and details of the contracts awarded last year. All proposed contracts are funded either from the approved capital programme or specific revenue budgets.

2

Recommendations

2.1

That the annual report on Contracts be noted.

3

Proposed Contracts 2009/10

3.1

New Winchester Fire Station - replacement fire station in Winchester on the site of the former vehicle workshops at Winnall.

3.2

8 frontline pumping appliances

3.3

2 Key Stage 1 Schools Fire Engines

3.4

1 First Response Vehicle

3.5

1 Mobile Community Reporting point (to provide a mobile office/reporting facility)

3.6

Personal Protective Equipment (PPE) - Care contract

3.7

Personal Protective Equipment (PPE) - Gallet helmets

3.8

Occupational Health Department - Physician Services

3.9

Employee assistance programme/ services for Employee Relations

3.10

Fleet Maintenance Centre Spares and consumables contract (collaboration with HTM)

3.11

Replacement of fitness equipment

3.12

Exterior and interior redecorations at various fire stations

3.13

Operational equipment - high rise branches and hose

4

Tenders Awarded

Actual Cost

4.1

9 x Frontline pumping appliances (2008/09) awarded to Emergency One through the Firebuy arrangements

4.2

Workforce Management Information System.

Work initiated last year to carry out significant software developments of the Human Resources module with SAP to enable it to meet the developing management information needs of the Service is planned to continue. Further analysis supports the business case to continue to exploit the benefits of the existing SAP platform, provided to us under contract by Hampshire County Council.

£300,000

4.3

Compartment Fire Behaviour Training Facility was contracted to Transitional Fire Limited.

£99,000

4.4

G Richardson - exterior and interior redecorations at various fire stations

£84,000

4.5

Nolan and Davis - Southsea Fire Station - Phase 1

£223,000

4.6

Nolan and Davis - Southsea Fire Station - Phase 2

£81,000

5

Contribution to corporate aims and objectives

5.1

Letting compliant contracts in accordance with Financial Regulations, Codes of Practice and the National Procurement Strategy ensures best value in the use of resources.

6

Risk Analysis

6.1

We need to ensure compliance with EU procurement legislation and demonstrate best value in procurement in accordance with the National Procurement Strategy.

7

Resource implications

7.1

Human resources - None

7.2

Physical resources - None

7.3

Information and Communications Technology resources - None

7.4

Financial implications - None

8

Equality Impact Assessment

8.1

The proposals within this report are considered compatible with the provisions of the European Convention on Human Rights, the Human Rights Act 1998, and the Race Relations (Amendment) Act 2000.

9

Consultation

Not Applicable

Background information (Section 100D of Local Government Act 1972)

The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report:

Code of Practice on Contracts

/decisions/decisions-docs/081114-fgctte-R1107094836

Note: The list excludes: (1) published works; and (2) documents that disclose exempt or confidential information defined in the Act.