Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report

1. Executive Summary:

1.1. To agree the sum to be allocated from within the 2009/10 revenue budget to meet requests from community associations for support towards their revenue and project costs in that year.

1.2. To provide details of requests for financial support from partner organisations towards their revenue and project costs and to report on their 2008/09 project activity.

2. Applications considered in this report

3. Contextual Information

3.1 The County Council, through its Department for Culture, Communities and Rural Affairs, supports community associations that aim to provide the opportunity for local people to participate in recreational, educational, social, cultural and environmental activities within their local communities and to encourage local initiatives by people of all ages.

3.2 There are 104 community associations in Hampshire. In 2008/09 the county council provided project funding to 21 of these organisations. From April 2009 there will only be one organisation remaining that is supported also by the secondment of staff - Leigh Park Community Association.

3 Budget Position

3.1 £170,000 has been set aside in the 2009/10 revenue budget to meet requests from community associations to support their revenue and project costs under this scheme. To date £67,920 has been allocated from this budget leaving £102,080 to be allocated in this report and later in the year. The requests in this report total £81,780. If all requests are agreed this would leave £20,300.

4 Criteria for Partnership Funding

4.1 By supporting these organisations in their project proposals and working in partnership with them, the Culture, Communities and Rural Affairs Department is able to meet the following outcomes :-

· Increasing participation through the development of activities for older people in order to support their continued well being

· Increasing participation through the development of activities for children and young people that will help them lead positive lives

· Increased participation through the development of physical activity programmes as part of the recommended regime of five 30 minute sessions a week of moderate intensity exercise.

4.2 The Community Support Service is also supporting the business development of these organisations by :-

· Assisting them with the development of consultation events that enable them to talk to local people about the services they need

· Assisting them to review their activities and develop a three year business plan.

5.3 There is an application summary for each of the organisations that have applied for funding in Appendix 1. An extract from their Public Benefit Statement has also been included.

6. Other considerations

6.1 Legal Implications

The Council has wide powers under Section 19 Local Government (Miscellaneous Provisions) Act 1976 to provide recreational facilities and to contribute by way of a grant or loan towards the expenses incurred by voluntary bodies in providing such facilities. .

6.2 Impact Assessment.

Organisations applying to this scheme are by their nature defined as accessible to all members of the community. This is embodied within their charitable objects, therefore no groups or organisations should be excluded from any benefit arising from these decisions.

7. Recommendations

7.1 That funding, totalling £81,780 as listed below, be approved for allocation from the Community Support revenue budget for 2009/10.

CORPORATE OR LEGAL INFORMATION:

Links to the Corporate Strategy

Appendix 1

Community Association Alamein, Andover

Local member Councillor Pam Mutton

District Test Valley

Public Benefit Statement

Over the past 12 months the association has worked in partnership with various organisations including Test Valley Borough Council (TVBC). The Family Fun day event held was successful with 350 local people attending. An activity day was also provided in partnership with the Amazing Alamein group as well as TVBC.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Follow up activity from consultation - Young People's Event

· Development of a 3 year Business Plan

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 5,725

Expenditure 8,895

Grants from

HCC 4,000

Recommendation £4,000

Appendix 1

Community Association Bishopstoke

Local member Councillor C Thomas

District Eastleigh

Public Benefit Statement

During 2008 the Community Association has organised the local fete. It also manages a number of community lunches.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Developing half day activities for older people

· Skills exchange project for older people

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 11,354

Expenditure 15,165

Grants from

HCC 8,820

Recommendation £8,820

Appendix 1

Community Association Colden Common

Local member Councillor P Mason

District Winchester

Public Benefit Statement

The Association has continued with its regular activities for the community throughout the year such as the Fireworks, Fete, Quiz and Fayres. Some of these activities were more successful than others.

A new event for 2007/08 was the Beer Festival which whilst not generating a significant amount of income for the Association was a great success and it is hoped the 2008 Beer Festival will be a further success and raise a significant amount of funds.

Towards the end of the year we began fundraising to acquire `vandal proof' notice boards. These are now mounted outside the centre.

The centre has continued to be used by a variety of local and out of area groups covering a broad range of activities including social, educational, sporting and other recreational purposes.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Follow up activities from consultation with young people

· Develop Adult Learning programme

Involvement in Extended Services

Yes

Finance £

Income ( excl HCC funding) 62,855

Expenditure 62,635

Grants from

HCC 4,000

Capital 14,900

Recommendation £4,000

Appendix 1

Community Association Horndean

Local member Councillor Sam Payne fully supports the recommendation.

District East Hampshire

Public Benefit Statement

The Association sustained the activity levels built up in 2006/07, strengthened fundraising and added new facilities. The Association increased wider community activity; there were two new community projects: locally supporting the `Branches Children's Centre' and nationally working with Community Matters. The Association continued to work with the Schools Extended Services Cluster and strengthened links with Horndean and Clanfield Youth Centre Partnership (HCYCP) work continued with 30 groups to help in Horndean.

The Minnows Preschool were subject to an Ofsted inspection and received a very encouraging report.

This year the Association assisted in the formation of The Voice - a group of young people who use the Association and will try to represent the views of all the young people living in the area.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Developing an Adult Learning Programme

· Development of a 3 year business plan.

Involvement in Extended Services

Yes

Finance £

Income ( excl HCC funding) 158,467

Expenditure 200,677

Grants from

HCC 5,880

District Revenue 22,230

Other 4,461

HCC Arts 3,000

Recommendation £5,880

Appendix 1

Community Association Leigh Park

Local members Councillor Liz Fairhurst and Councillor Ann Buckley who strongly . supports the recommendation.

District Havant

Public Benefit Statement

2007 saw the introduction of the regular Family Fun Days and Community Voice meetings.

The fun days give all local people a chance to find out about events and opportunities available to them at the Community Centre and elsewhere in Leigh Park.

The Community Voice meetings give the local people a chance to talk to key people who are responsible for decisions affecting their lives.

Also in 2007 we continued to develop our website with a view to making it a central point of information about activities, events and opportunities in Leigh Park.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Developing half day activities for older people

· Development of a 3 year business plan.

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 105,100

Expenditure 137,100

Grants from

HCC Partnership Funding 32,000

District Revenue 5,500

Recommendation £8,500 (£32,000 including staff costs)

Appendix 1

Community Association Liss

Local member Cllr V Clarke

District East Hampshire

Public Benefit Statement

Liss Community Association continues to provide significant support and activities to the village community by providing services and activities. Below are some of the activities they continue to support

· An active after school club

· A walking to health initiative

· Subsidised lunches for the elderly

· Listening ear advice service

· Work experience for Elizabeth Fitzroy On Track Scheme

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Consulting with children & young people

· Develop a physical activity programme for children.

Involvement in Extended Services

Yes

Finance £

Income ( excl HCC funding) 78,410

Expenditure 84,402

Grants from

HCC Partnership Funding 3,500

District Revenue 8,240

Parish Revenue 2,590

Recommendation £3,500

Appendix 1

Community Association Lyndhurst

Local member Councillor K Mans

District New Forest

Public Benefit Statement

This year the centre increased the activities for local people by developing the following new activities: Indoor Kurling, Tatty Bumpkins, Keep Fit, and Pilates. The Association continued in its support of the following popular activities :- Table Tennis, Yoga, Art Class, Flower Club, Indoor Bowls, Dance (Tea), Ballroom Dancing, Sequence Dancing, Tai Chi and Computer Training.

The Association is the only provider of the following services to the local community - Fax, laminating, photocopying.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Developing an Adult Learning Programme

· Developing a physical activity programme for children

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 113,792

Expenditure 92,509

Grants from

HCC 2,000

Recommendation £2,000

Appendix 1

Community Association Pilands Wood, Bursledon

Local member Councillor K House supports the recommendation.

District Eastleigh

Public Benefit Statement

The Association has supported a number of events including a Summer Fayre managed jointly with St Paul's church. It was a great day for the community as a whole and very well supported by local people. Having secured lottery funding, events were organised for under 18's culminating in a very successful Youth festival in August. There were also Christmas and Easter events.

The regular activities at the centre are proving very popular and are growing in numbers. These are supported by our volunteers - there are over 70 of them assisting with the activities at the centre.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Follow up activities from consultation with children and young people

· Developing an adult learning programme

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 71,749

Expenditure 70,953

Grants from

HCC 7,840

Other 500

Recommendation £7,840

Appendix 1

Community Association Pilgrims Way/River Way, Andover

Local member Councillor Pam Mutton

District Test Valley

Public Benefit Statement

Over the last year the Association has been involved in 2 CREW events where local people help to clean up the local area. Also organised during the year was an old fashioned Sports Day and Summer Fete.

The Association continues to manage and support the following regular activities - Youth club, toddler group, and over 50's group.

During the year we have been promoting Community Safety projects in the local neighbourhood such as `safer trick or treating and bonfire safety.

The Association also promoted a quick read scheme encouraging adults and children to read alone and together

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Developing half day activities for older people

· Developing a physical activity programme for children

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 38,360

Expenditure 38,814

Grants from

HCC 7,840

Capital 4,800

District Revenue 460

Recommendation £7,840

Appendix 1

Community Association Sarisbury & District

Local member Councillor S Woodward

District Fareham

Public Benefit Statement

During the year the Association has developed the following new activities

· a New Age Kurling Club which is attended by up to 15 Adults with disabilities

· An old tyme sequence dance group for older people

We participated in 2 Annual events - The Fun Day on the Green which is attended by 2,000 local people and a Christmas Fayre.

The Association used the Fun Day as an opportunity to talk to local young people about their needs.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Review of organisation's activities and development of a 3 year business plan.

· Coffee Morning `Tea Dances' for older people

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 61,690

Expenditure 60,000

Grants from

HCC 4,900

Recommendation £4,900

Appendix 1

Community Association Wecock

Local member Councillor D Keast

District Havant

Public Benefit Statement

The Association organised a very successful local carnival in 2008 in partnership many local organisations including the Links Children's centre, Squirrels Day Nursery, Living Waters church.

Discos for under 13's and over 13's have been provided in the community building supported by parents. This followed a consultation where children expressed a wish to have a regular disco. It is intended to provide more of these activities in conjunction with the youth service and volunteers who are willing to manage the café.

Other activities supported - Decoupage group, Art Group, Lunch club with approximately 25 participants weekly.

The Association continues to provide catering services to the local community through the Aviary café. It also runs the Charity shop and the laundrette - both important services for local people.

Finally, the Association continues to maintain the estate through the regular resident's litter pick which ends with a cuppa at the Acorn centre.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Consulting with children and young people.

· Development of a 3 year business plan.

Involvement in Extended Services

No

Finance £

Income ( excl HCC funding) 69,010

Expenditure 73,682

Grants from

HCC 13,000

District Revenue 2,100

Other Revenue 7,280

Recommendation £13,000

Appendix 1

Community Association Whitehill & Bordon

Local member Councillor A Carew

District East Hampshire

Public Benefit Statement

The Whitehill and Bordon Community Association continues to manage The Forest Community Centre for the benefit of all local residents of Whitehill and Bordon. It provides a home for Whitehill Town Council, Citizens Advice Bureau, Community Transport and East Hampshire District Council Information Desk. The Association also offers, within the Forest Community Centre, accommodation, office and other services for local community and voluntary groups. During 2007/08 the Association provided a range of activities for the Community including weekly Parent & Toddler group, monthly Junior Disco, band night events and a very successful Summer Playscheme.

Report on projects undertaken in 2008/09

None - undertaking a re-organisation of the Community Association Structure.

Projects Planned for 2009/10

· Developing a local focus group

· Developing Tea Dances 3 times a week for older people

Involvement in Extended Services

Yes

Finance £

Income ( excl HCC funding) 104,205

Expenditure 100,368

Grants from

HCC 1,000

District Revenue 42,630

Other Revenue 3,550

Recommendation £2,000

Appendix 1

Community Association Winnall

Local member Councillor B Collin supports the recommendation.

District Winchester

Public Benefit Statement

Arising out of its aims, Winnall Community Association runs and supports a variety of educational, social and recreational activities and projects working in partnership with all relevant bodies, catering for all sections of the community in its area of benefit. These are provided in a safe and accessible environment: charges for these activities are kept to a minimum, and are free where possible. Projects included a homework club operating four nights a week for secondary school children, a holiday play scheme for 8 to 11 year old children, after school art and karate clubs, a parent and toddler group, an over 50s club and new age kurling sessions for the over 50s, a community forum, a community development plan steering group, a community garden project and a healthy walking project.

Report on projects undertaken in 2008/09

Projects Planned for 2009/10

· Developing an adult learning programme

· Follow up project for Focus Group

Involvement in Extended Services

Yes

Finance £

Income ( excl HCC funding) 51,557

Expenditure 65,088

Grants from

HCC 9,500

Winchester CC Revenue 4,159

Capital 5,225

HCC Revenue (Children's Services) 4,370

Recommendation £9,500