Archived decisions

Committee:

Environment and Transportation Select Committee

Date of meeting:

21 July 2009

Report Title:

Work Programme

Report From:

Chief Executive

Contact name:

David Pryke

Tel:

Ext. 7342

Email:

[email protected]

Section 100 D - Local Government Act 1972 - background documents

The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.)

Document

Location

None

Topic

Issue

Lead Member / Officer

Status

24 March

14 July

06 October

X Jan 2010

Overview/Pre-Scrutiny - To maintain an overview of the Environment and Transportation in Hampshire agenda, and to consider proposed scrutiny topics for inclusion in the work programme.

Overview Items

a) the state of the environment in Hampshire

b) Project Integra action plan 2009 - 14

c) Management of road network during winter months

a) Environment Agency

b) officers

c) officers

a) Environment Agency agreed to attend March 2009 meeting to provide up to date information and answer questions. Outcome: no follow through by Committee, but chairman seeking information about availability of `Hampshire' as opposed to `South East `focused information

b) to be overviewed and scrutinised in real time at March meeting. Outcome: considered at March meeting and observations passed to the Executive Member for consideration at his decision day. Response requested, and provided (April letter from Cllr Kendal to Cllr Hutcheson)

c) to be overviewed and scrutinised in real time at March meeting. Outcome: Committee commended the Environment Department's work over the severe weather periods, and asked to be briefed about any lessons learned through a retrospective review being undertaken. Officers to communicate the update when completed.

_

(a,b,c)

_

Pre-scrutiny items - from Environment and Recreation and Heritage departmental decision lists

a) Capital Programme

2009/10 - progress

b) Revenue Budget 2009/10 - progress

c) 20010/11 Capital and Revenue budgets

a)b)c) departmental officers and scrutiny officers

a) & b) Mid and end of year briefings -finance and performance - expected in additional meetings

c) pre-scrutiny expected at Jan. 2010 meeting

_

(c)

Performance

Performance issues linked to budget

As above

As a) and b) above

Scrutiny - to scrutinise, in-depth, priority areas agreed by the Committee, and supported by Policy and Resources Select Committee

Transport in the Community

To undertake an in depth scrutiny review

Chairman

Committee delegated the review to scrutiny review group: first meeting held in March 2007. Review report received and accepted by Committee in April 2008. Recommendations communicated to the Executive in June; response received and considered by the Committee in July. Outcome: monitoring of outcomes by the Committee to take place at Select Committee meetings during 2008/09/10.

(See below)

Lyndhurst Bypass

To undertake an in-depth scrutiny review

Chairman

Scrutiny review group set up and review progressed during 2007/08. Reported to March 2008 Cabinet, and report received by the Committee in April 2008. Partial Executive response received in June; full response received in October. Outcome: monitoring of outcomes in 2009/10.

(See below)

The state of Hampshire Roads

To undertake a light touch scrutiny

Chairman

Took place on 11 June 2008; recommendations communicated to the Executive Member in June; response received in October. Outcomes:

a) monitoring of outcomes by the Committee in 2009/10

( See below)

b) to scrutinise the width of rural roads. Outstanding at end of 2008/09. Committee agreed at April 2009 meeting to undertake real-time scrutiny at July's meeting

(See below)

Road infrastructure, in relation to housing growth

To undertake an in depth review

Chairman

Topic identified at July 2008 meeting.

Following scoping, a review group held its first meeting in November 2008. Progress has been reported to the Select Committee at subsequent meetings, with a view to the final report appearing in July 2009

_

_

Real-time Scrutiny, and Monitoring Scrutiny & Overview Outcomes - to examine responses to the Committee's reports or comments and check on subsequent progress.

Future Funding Arrangements for Community Transport Schemes

Monitoring of changes to funding arrangements to be monitored six monthly

Kevin Ings

Timetabled for July 2008 meeting. Report received on aspects of progress with implementing the changes received. Outcome: in view of change process timescales, next update on impact of changes to be received in twelve months: July 2009

_

Transport in the Community

scrutiny

Monitoring of the implementation of the recommendations of the 2008 scrutiny review report

Chairman

Following receipt of response to recommendations by the Executive, and subsequent consideration by the Select Committee, 2008/09 timetable for outcome monitoring of progress with recommendations agreed at an additional Select Committee meeting in July 2008.

October meeting considered progress on two recommendations (B & C). Outcome: a more comprehensive report on work associated with rec. B to come to July 2009 meeting.

January 2009 meeting considered progress with recommendations I,K(i),S,V(i) (ii), D,L,N. Outcome: progress supported, and additional information requested in keeping with ongoing monitoring timescale (next report timetabled for July 2009)

_

Lyndhurst Bypass

scrutiny

Monitoring of the implementation of the recommendations of the 2008 scrutiny review report

Chairman

Timing and focus of follow up by the Select Committee was agreed at October 2008 meeting, where the Executive Member response was received. Outcome: Committee requested a further progress update for March 2009 .

Progress update received in March and accepted by Members. Outcome: no further action. Item to be removed from the Work Programme

_

Street Lighting

Update on Street Lighting developments (ref. 2007 scrutiny)

scrutiny officer to co-ordinate

Real time scrutiny of progress with recommendations at the July 2008 Committee meeting. Outcome: July 2008 Committee also called for further reports on progress; suggested date: March 2009

March 2009 Committee received update. Outcome: Members called for information about trials of reduced lighting levels, and a further update on progress with implementing the project in October 2009.

_

_

Flooding risk management

Light touch scrutiny of the management of flood risk in Hampshire

Scrutiny officer to co-ordinate

Following overview and real-time scrutiny at July 2008 meeting, end of year progress report called for further live scrutiny at July 2009 meeting.

March 2009 meeting: decision made to have light-touch scrutiny outside the quarterly meeting cycle, eg. in September

State of Hampshire Roads

Monitoring of the 2008 scrutiny recommendations

Chairman

Response to recommendations received from Executive Member at October 2008 meeting. Outcome: response noted, and timescales for future progress updates identified as March and October 2009.

Progress report on actions carried out in relation to scrutiny recommendations (2a &b, 3) received at March 2009 meeting. Outcome: progress acknowledged and accepted. Additional recommendations to be monitored at October 2009 meeting

_

_

Trade Waste Controls

Monitoring of progress with implementation of Trade Waste Controls

Officers

Request for report identified at October 2008 Select Committee meeting. Outcome: to appear at October 2009 meeting

_

Display Energy Certificates

(DECs)

Monitoring of impact of improvement strategies associated with DECs

Officers

Request for report identified at January 2008 meeting. Outcome: to appear at January 2010 meeting

_

Width of rural roads

Real-time scrutiny of issues associated with the width of rural roads eg. incremental widening through verge repairs

Scrutiny officer with Officers

Topic arose from the scrutiny of the State of Hampshire Roads (see above) in 2008.At April 2009 Committee meeting Members favoured a real-time scrutiny approach to take place at July meeting.

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