Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report:

1) Executive Summary

This report seeks approval to the design proposal for internal reconfiguration and refurbishment works to form improved Hearing Impaired facilities at Henry Beaufort Secondary School, Winchester.

2) Issues Covered in Report:

· Although funding for the project has already been approved this report outlines the estimated costs and sources of funding.

· Any significant issues from either the Risk or Combined Impact Assessment which will need to have specific attention in the design or implementation of this project.

· The detail of the proposed design is laid out for approval.

MAIN REPORT

1) Scope of Work:

It is proposed to provide improved and enlarged resourced provision for pupils with a hearing impairment.

2) Contextual Information:

2.1. Henry Beaufort Secondary School is located at East Woodhay Road, Winchester, in a primarily residential area. The school capacity is 1,100 and there are currently 915 pupils (11-16 years) on roll. The proposals provide no additional pupil places.

2.2. The existing resourced provision for pupils with hearing impairment needs to be extended following the decision of the Executive Member Children's Services to focus delivery activities for the area at this school site. The majority of children with a Statement of Special Education Need for Hearing Impairment are integrated into their local Schools. Some children with the more severe and complex needs, including associated difficulties such as in their communication, learning, social or emotional needs, benefit from the specialist staffing and learning environment offered by resourced provision. Placement in specified resourced provision is managed across the whole of the County Council by the SEN Service to ensure that all pupils get appropriate support.

2.3. This project enlarges, reconfigures and refurbishes the provision at Henry Beaufort, providing greater capacity, flexibility and quality of provision.

2.4. The scheme will be procured through a traditional tender process. It is anticipated that tenders will be invited during June 2009 and that works will commence on site during August 2009 and be completed during December 2009.

2.5. The Director of Property, Business and Regulatory Services has progressed the design proposals for the scheme at Henry Beaufort Secondary School and the purpose of this report is to outline and seek approval to the proposals.

2.6. The proposed scheme will maximise wellbeing and enhance the quality of place by providing additional Hearing Impaired facilities for pupils with a hearing impairment.

3) Finance:

3.1. Capital Expenditure:

a) The Capital Expenditure has already been approved; the following tables outline the breakdown its distribution across the project:

3.2. Sources of Funding:

a) Building Cost:

Net Cost = £1,348 per m²

Gross Cost = £1,592 per m²

b) Furniture & Equipment:

To be funded from contract sum.

3.3. Revenue Issues:

a) Overview of Revenue Implications:

Please Note: The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

b) Energy Costs:

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. No change to the current consumption is anticipated.

4) Risk & Impact Issues:

Please see Appendix A for a summary of the risk and impact issues considered in relation to the design of this project.

5) Details of site and existing Infrastructure:

5.1. The school site is located in a residential area on the outskirts of Winchester. No alterations to the existing external structure, pedestrian/vehicular accesses or car parking arrangements are included in this proposal.

5.2. The contractor's access will be via the Priors Dean Road entrance. The contractor's compound will be clearly separated from construction traffic and activities. Deliveries and movement of plant will be managed by the principal contractor and the school during the school day to ensure the safety of all those involved.

5.3. The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed refurbishment works.

6) Scope of the Project:

6.1. The additional accommodation will be provided within the existing `Winchester' block which houses the main entrance, some ICT facilities, the library, staffroom and the existing provision for pupils with a hearing impairment. The area required to enlarge the provision displaces a meeting room and an ICT suite. These facilities will be provided within existing underutilised classrooms in the `Moscow' and `Luxembourg' blocks.

6.2. The following new accommodation is provided:


· acoustic separation lobby

· one large group room (25m²)

· three small group rooms (14m² each)

· resource office and store

· audiology room (for equipment testing)

7) External Works:

There are no external works associated with this internal refurbishment scheme.

8) Planning:

Planning permission is not required for this internal refurbishment scheme.

9) Building Management:

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

10) Professional Resources:

Mechanical and Electrical ) Property, Business & Regulatory

Architectural ) Property, Business & Regulatory

Quantity Surveying ) Property, Business & Regulatory

Structural Engineering ) WSP

11) Consultations:

The following have been consulted during the development of this project and any relevant feedback can be seen in overview in Appendix B

Local County Councillor

School/Governors

Children's Services

Fire Officer

Access Officer

Planning Department

Recommendation:

That the Executive Lead Member for Children's Services approves the design for the proposed internal reconfiguration and refurbishment works at Henry Beaufort Secondary School, Winchester, at an estimated total cost of £407,000 (including fees of £57,000).

CORPORATE OR LEGAL INFORMATION:

Links to the Corporate Strategy

Appendix A

RISK & COMBINED IMPACT ASSESSMENT:

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance

with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme.

Climate Change

It is anticipated that the refurbishment works will improve the thermal efficiency of the suite by providing additional insulation to the external fabric (internally) and replacing single pane glazing with double glazing. This will decrease the heating energy demands on the building. In addition, the windows will be shaded to reduce solar gain - this will help moderate the internal temperature and significantly reduce air conditioning or cooling requirements.

Appendix B

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

OTHER FORMAL CONSULTEES: