Archived decisions
HAMPSHIRE COUNTY COUNCIL
Decision Report :
Decision Maker: |
Executive Lead Member for Children's Services | |||
Date of Decision: |
22 July 2009 | |||
Decision Title: |
Hamble Community Sports College, Hamble | |||
Decision Reference: |
724 | |||
Report From: |
Director of Property, Business and Regulatory Services | |||
Contact name: |
Steve Clow | |||
Tel: |
847858 |
email: |
||
1) Executive Summary
This report seeks approval to the design proposal for a new community sports pavilion at Hamble Community Sports College.
2) Issues Covered in Report:
· Although funding for the project has already been approved this report outlines the estimated costs and sources of funding.
· Any significant issues from either the Risk or Combined Impact Assessment which will need to have specific attention in the design or implementation of this project.
· The detail of the proposed design is laid out for approval.
MAIN REPORT
1) Scope of Work:
It is proposed to construct a new community sports pavilion to replace the Hockey Club pavilion, which was demolished to make way for the new Sixth Form accommodation at the college (currently under construction).
2) Contextual Information:
2.1. Hamble Community College is a comprehensive secondary school located on a semi-rural site on the eastern fringe of Southampton. The college is located adjacent to Satchell Lane to the north and east and Hamble Lane to the northwest. It is bordered by low-density residential development to the southwest and a mainline railway, in cutting, to the south.
2.2. The College's capacity is 1,015 and there are currently 1,016 pupils on roll. The proposal will not provide any additional places at the school.
2.3. The College provides a home for a number of clubs, including an established hockey club and an internationally recognised gymnastics club who are located in one of the best gymnastic centres in the country. Adult Education programmes and a new Youth Service Centre on site means the college is extensively used throughout the day, and year. The College is the hub site for a Sports Partnership of five secondary schools and 20 primary schools in Eastleigh and Test Valley, a member of the Eastleigh Consortium for 14-19 education and a member of a Network Learning Community.
2.4. A requirement has been established for a community sports pavilion to replace the Hockey Club pavilion which was demolished to facilitate the construction of the Sixth Form building.
2.5. The scheme will be procured via a negotiated package tender process with the contractors who are currently on site constructing the Sixth Form building. The schemes will run concurrently and it is considered prudent for health and safety reasons to use the same contractor for both schemes. It is anticipated that works will commence on site during November 2009 and be completed during July 2010.
2.6. The Director of Property, Business and Regulatory Services has progressed the design proposals for the scheme at Hamble Community College and the purpose of this report is to outline and seek approval to the proposals.
2.7. The proposed scheme will maximise wellbeing and enhance the quality of place by providing a purpose-built community sports pavilion to replace the original Hockey Club pavilion.
3) Finance:
3.1. Capital Expenditure:
a) The Capital Expenditure has already been approved; the following tables outline the breakdown its distribution across the project:
Capital Expenditure |
Current Estimate: £'000 |
Capital Programme £'000 |
Buildings |
565 |
- |
Fees |
85 |
- |
Land to be purchased |
- |
- |
*650 |
- |
3.2. Sources of Funding:
Financial Provision for Total Scheme |
Buildings £'000 |
Fees £'000 |
Total Cost £'000 |
1. From Own Resources |
|||
a) Capital Programme (as above) |
- |
- |
- |
b) School (devolved capital) |
334 |
48 |
382 |
c) School (LMS) |
231 |
37 |
268 |
Total |
565 |
85 |
650 |
a) Building Cost:
Net Cost = £2,144 per m2
Gross Cost = £2,722 per m2
b) Furniture & Equipment:
The Hockey Club and the College are financing this aspect of the scheme.
3.3. Revenue Issues:
a) Overview of Revenue Implications:
(a) Employees £'000 |
(b) Other £'000 |
(a+b) *Net Current Expenditure £'000 |
(c) Capital Charges £'000 |
(a + b + c) Total Net Expenditure £'000 | |
Revenue Implications Additional + / Reductions |
0 |
0 |
0 |
0 |
0 |
Unit cost (£) (e.g. per place) |
|||||
% variation to Committee's budget |
|||||
Number of additional Staff (fte) |
Please Note: The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.
b) Energy Costs:
The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. The estimated additional energy cost is £1,890 per year (£6.00 per m²/year) with an additional 12.7 tonnes CO².
4) Risk & Impact Issues:
Please see Appendix A for a summary of the risk and impact issues considered in relation to the design of this project.
5) Details of site and existing Infrastructure:
5.1. The campus buildings are of various ages and styles, ranging from single-storey load-bearing brick to reclad system-built SCOLA, single and two-storey accommodation with pitched standing seam, curved standing seam, pitched slate and flat roofed areas.
5.2. The proposed location for the new building is to the north of the existing campus and main vehicular entrance and to the west of the Sixth Form building. The all-weather hockey pitch is to the north and a lawn with several mature trees to the south. The location is currently used for staff car parking and it is proposed to relocate some parking bays to other locations on the campus. The chosen site provides the optimum location with regard to site usage, service access and autonomous identity.
5.3. The main vehicle site access and car park are accessed from Satchell Lane and a separate pedestrian and cycle access is located on Hamble Lane.
5.4. The existing services are considered to be sufficient to serve the new building.
6) Scope of the Project:
The following accommodation will be provided in the sports pavilion:
· entrance lobby
· club room
· bar area with bar and associated storage area
· kitchen for the preparation of light snacks
· office
· sports equipment storage area
· male/female and accessible toilets
· cleaner's store
· plant room
7) The Proposed Building:
7.1. The new accommodation will be single-storey, principally under a mono-pitched roof. The building will be approached via a new pathway from the main campus buildings to the south. The entrance lobby to the north side of the building gives access to the office, toilets and club room.
7.2. The club room will have a glazed wall to the north, to give views of the hockey pitch, and a slot window to the south to give views of the trees.
7.3. The bar area will be accessed from the club room and looks south over the lawn. A sliding folding screen between the two spaces will allow the club room to be used as a sports teaching space during school hours.
7.4. Stores for sports equipment and bins will be located on the west end of the building, with external access.
7.5. Materials have been chosen to complement existing campus buildings, in particular through the use of buff coloured facing brick and metal standing seam roofing.
8) External Works:
8.1. The site is currently used to park 13 staff cars. It is proposed to retain 4 spaces adjacent to the pavilion and create 9 spaces on the approach road and the site of the former caretakers house.
8.2. A new pedestrian path will connect the main campus to the pavilion. A terrace will be formed overlooking the all weather pitch with a new ball stop fence constructed to protect the building. Existing mature trees will be retained and the grassed area extended.
9) Planning:
A detailed planning application was submitted during June 2009.
10) Building Management:
Arrangements for management of the building are currently under discussion with the parties concerned. Given the building's shared use, and in line with other similar projects, a management agreement will be required. The Director of Children's Services will lead the process to secure an appropriate outcome that is acceptable to the County Council and other users.
11) Professional Resources:
Architectural - Property, Business and Regulatory Services
Quantity Surveying - Property, Business and Regulatory Services
Mechanical and Electrical - Pope Consultancy
Structural Engineering - Curtins Consultants
12) Consultations:
The following have been consulted during the development of this project and any relevant feedback can be seen in overview in Appendix B.
Local County Councillor
School/Governors
Children's Services
Fire Officer
Access Officer
Planning Department
Recommendation:
That the Executive Lead Member for Children's Services approves the design for the proposed community sports pavilion at Hamble Community Sports College, at an estimated total cost of £650,000 (including fees £85,000).
CORPORATE OR LEGAL INFORMATION:
Links to the Corporate Strategy
Hampshire safer and more secure for all: |
no |
Corporate Business plan link number (if appropriate): | |
Maximising well-being: |
yes |
Corporate Business plan link number (if appropriate): | |
Enhancing our quality of place: |
yes |
Corporate Business plan link number (if appropriate): | |
Section 100 D - Local Government Act 1972 - background documents | |
The following documents disclose facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.) | |
Document |
Location |
Appendix A
RISK & COMBINED IMPACT ASSESSMENT:
Race and Equality Impact assessment
Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.
Crime prevention issues
The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.
Fire risk assessment
In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.
Health and safety
A designer's risk assessment and a design health and safety plan, in accordance
with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme.
Climate Change
The pavilion will be constructed to minimise its impact on the environment. High levels of insulation and air tightness will be specified and will be used and a natural ventilation strategy employed. Glazing will be arranged to give good levels of natural day lighting, whilst minimising peak time summer overheating. High efficiency plant and lighting will be used which has daylight linked controls.
Appendix B
FEEDBACK FROM CONSULTEES:
OTHER EXECUTIVE MEMBERS:
Executive Member & Portfolio |
Reason for Consultation |
Date Consulted |
Response: |
Cllr K House |
Local Member |
18.06.09 |
18.06.09 - Cllr House has confirmed that he is supportive of the proposed scheme |
OTHER FORMAL CONSULTEES:
Organisation |
Reason for Consultation |
Date Consulted |
Response: |
- |