Archived decisions

HAMPSHIRE COUNTY COUNCIL

Executive Decision Record

1. The decision:

That the following proposals in relation to the procurement of suitability and sufficiency survey work and a modular Asset Management System be approved, subject to confirmation of additional funding by the Executive Lead Member for Children's Services (Education):

1.1. That the allocation of £500,000 of Policy and Resources Condition NDS funding and £200,000 of Capital Repairs funding for the procurement of Computer Aided Design (CAD), Suitability and Sufficiency survey work and a modular Asset Management System (AMS), with a third of this funding to be committed during 2009/10 be approved.

1.2. That the procurement of a single supplier framework to undertake Computer Aided Design (CAD), Suitability and Sufficiency survey work across the school estate over a three year period, at a total estimated cost of £850,000 be approved.

1.3. That the procurement of a modular Asset Management System (AMS) with a current estimated cost of £350,000 be approved.

1.4. That the selection and appointment of an IESE framework contractor to provide pre-construction services up to a maximum of £100,000 in connection with the early years and childcare grant funded schemes in PVI settings be approved.

1.5. That the selection and appointment of an IESE Tier 2 framework contractor to provide pre-construction services up to a maximum of £75,000 in connection with up to six generic design projects under phase 3 of the Children's Centres programme be approved.

1.6. That subject to confirmation of funding from Eastleigh Borough Council, the selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction services up to a maximum value of £30,000 in connection with the proposed theatre at Wildern School be approved.

1.7. That the selection and appointment of an IESE Tier 2 framework contractor to provide pre-construction services up to a maximum fee of £20,000 in connection with the improvements to Basingstoke Library be approved.

1.8. That the selection and appointment of an IESE Tier 2 or Tier 3 framework contractor to provide pre-construction services up to a maximum fee of £20,000 in connection with the improvements to the swimming pool area at Brune Park Community School be approved.

1.9. That the proposal to negotiate Phase 2 of the works to replace air handling units and associated lighting and fire alarm works at Winchester Combined Courts with Raymond Brown Construction Limited be approved.

1.10. That the various additional accelerated New Deal for Schools (NDS) and Corporate Risk Assessment schemes along with other miscellaneous approvals as set out in Appendix E in the report to the Buildings, Land and Procurement Panel dated 30 June 2009 be approved.

2. Reason(s) for the decision:

2.1. The completion of projects through framework arrangements, which involves closer working and collaboration with the construction industry, ensures that schemes are delivered in a cost effective way and provides continuous improvement in the County Council's services and enhances the quality of place in Hampshire.

3. Conflicts of interest:

3.1. Conflicts of interest declared by the decision-maker: none

3.2. Conflicts of interest declared by other Executive Members consulted: none

4. Other options considered and rejected:

4.1. The County Council's procurement actions are governed by the Public Procurement Regulations 2006 and the Council's Contract Standing Orders. In addition, the County Council's procurement model and strategy for building construction work, approved by the Executive Member for Policy and Resources at his meeting of 9 April 2008, provides the framework within which procurement decisions relating to building construction work are made.

5. Dispensation granted by the Standards Committee: none.

6. Reason(s) for the matter being dealt with if urgent: not applicable.

7. Statement from the Decision Maker: