Archived decisions
HAMPSHIRE COUNTY COUNCIL
Decision Report
Decision Maker: |
Executive Member - Environment | ||
Date of Decision: |
28 July 2009 | ||
Decision Title: |
Term Street Lighting Maintenance Contract - Authority to Tender | ||
Decision Reference: |
744 | ||
Report From: |
Director of Environment | ||
Contact Name: |
Julian Higgins | ||
Telephone: |
01962 847034 |
E-mail: |
|
1. Executive Summary
1.1. To authorise the issue of tenders for the maintenance of street lighting, illuminated signs and associated electrical apparatus.
2. Contextual Information
2.1 The current Term Street Lighting Maintenance Contract, awarded in 2002, expires on 19 March 2010. The contract was tendered for a period of five years, plus three one-year extensions. The third, and final, extension commenced on 1 April 2009 and no further extensions are possible.
2.2 The Executive Member has previously given approval to the procurement of a Private Finance Initiative (PFI) for the maintenance and replacement of street lighting in Hampshire. Procurement is still ongoing and assessment of Bidders' Final Tenders is currently underway and selection of preferred bidder is scheduled for completion by 14 August 2009.
2.3 Whilst confidence is high that the PFI will commence in January 2010, the deadline for starting the process to have a replacement contract in place for commencement on 20 March 2010 has now been reached.
2.4 Following consultations with the PFI Bidders a Prior Information Notice was sent to the European Journal on 19 June 2009. A formal Contract Notice will need to be published on 29 July 2009 in order to go engage the formal tendering process in September 2009.
3. Key Issues
3.1 Street lighting is a high profile public service that supports the County Council's corporate strategy 'Hampshire Safer and More Secure for All'. It is, therefore, vital that maintenance of this asset continues without interruption.
4. Conclusions
4.1 After considering the options, approval for authority to tender is the best way to ensure continued, uninterrupted, service delivery to the public.
5. Recommendation
5.1 That approval be given to initiate the tender process for a contract for the maintenance of street lighting, illuminated signs and associated electrical apparatus, which will only be concluded in the event that the outcome of the Private Finance Initiative tender process is unsuccessful.
2078Rpt/744/JH
CORPORATE OR LEGAL INFORMATION:
Links to the Corporate Strategy
Hampshire safer and more secure for all: |
no |
Corporate Business plan link number (if appropriate): | |
Maximising well-being: |
yes |
Corporate Business plan link number (if appropriate): | |
Enhancing our quality of place: |
no |
Corporate Business plan link number (if appropriate): | |
Section 100 D - Local Government Act 1972 - background documents | |
The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.) | |
Document |
Location |
COMPREHENSIVE RISK & IMPACT ASSESSMENT:
1) Equalities Impact Assessment:
a) The service provided through this service will be equitable for residents
2) Impact on Crime and Disorder:
a) The presence of good quality street lighting can be demonstrated to have a positive impact for crime and disorder issues.
3) Climate Change:
a) How does what is being proposed impact on our carbon footprint / energy consumption?
· Provision of street lighting and other illuminated street furniture will have an impact on our carbon footprint and energy consumption. However this impact can be minimised by the specification of the equipment
b) How does what is being proposed consider the need to adapt to climate change, and be resilient to its longer term impacts?
· Materials to be employed within the contract allow for reduced energy consumption and will incorporate technology to allow dimming after midnight and reduced switching times.