Archived decisions
HAMPSHIRE COUNTY COUNCIL
Decision Report
Decision Maker: |
Executive Member - Economic Development | ||||
Date of Decision: |
7 October 2009 | ||||
Decision Title: |
Capital Funding Programme 2009-10 - Hampshire County Council Projects | ||||
Decision Reference: |
971 | ||||
Report From: |
Director of Economic Development | ||||
Contact name: |
Linda Heron | ||||
Tel: |
01962 846 566 |
Email: |
|||
1. Executive Summary
1.1. The purpose of this paper is to report on the County Council's Economic Development Office projects put forward for funding from the Capital Funding Programme.
1.2. This paper proposes suitable projects capable of commencing and possibly completing in the current financial year for allocation of funds from the 2009/10 provision.
2. Contextual information
2.1. The County Council's Policy and Resources Capital Programme has for some years included an annual provision for capital projects in support of economic prosperity.
2.2. The programme is administered by the Economic Development Office and is focused on supporting projects which further economic development and prosperity in the county. The aim is to support a stable and robust local economy, aid business competitiveness, encourage growth of small firms and business start ups and to act as a catalyst for targeted capital investment with the emphasis on the older urban boroughs.
2.3. The overall available budget from the Capital Programme now stands at £157,000.
3. Finance
3.1. Two proposals are put forward by the existing partnership initiatives managed by the County Council to the value of £29,295. Copy proposals attached in Appendix C.
4. Performance
4.1. Each of the selected projects will be administered and delivered by the proposing party.
4.2. Hampshire County Council Economic Development Office will monitor the delivery of these projects by means of regular progress reports from the project administrator (every six months from the commencement date).
5. Recommendations
5.1. That funding under the Capital Funding Programme for the projects put forward by the Economic Development Office be allocated as follows:
(i) £15,000 - Local Food on the Move (Hampshire Fare, Hampshire County Council) be approved subject to all other funding being obtained; and
(ii) £14,295 - Smarter Working Centres (eHampshire, Hampshire County Council) be approved.
2187Rpt/971/LH
CORPORATE OR LEGAL INFORMATION:
Links to the Corporate Strategy
This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because: Individual project expenditure requires formal approval. |
Section 100 D - Local Government Act 1972 - background documents | |
The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.) | |
Document |
Location |
IMPACT ASSESSMENTS:
1. Equalities Impact Assessment:
1.1. Not applicable.
2. Impact on Crime and Disorder:
2.1. Not applicable.
3. Climate Change:
a) How does what is being proposed impact on our carbon footprint / energy consumption?
The impact on our carbon footprint / energy consumption will be minimal (if at all).
b) How does what is being proposed consider the need to adapt to climate change, and be resilient to its longer term impacts?
Not applicable.
Summary of bids received by the closing date of 28 August 2009
D1 Local Food on the Move Demo Vehicle (Hampshire Fare, Hampshire County Council) - £15,000
Contribution towards purchase of a vehicle for mobile cookery demonstration for community food education purposes as part of a 2 year project that aims to take fresh local food to local communities with the emphasis on food education and advice in the deprived areas across Hampshire. This will both support local food producers and target deprived and urban areas across the county.
D2(a+b) Smarter Working Centres Initiative (eHampshire, Hampshire County Council) - £14,295
Purchase, installation and pilot of the access control equipment at the Andover and Havant Smarter Working Centres.
| |
Organisation ID: |
Grant ref: |
For office use only
Application Form
Capital Funding Programme
Contact details
1. Applicant Council
Hampshire County Council |
2. Address
Economic Development Office, Hampshire County Council, The Castle, Winchester, Hants | |
Postcode: SO23 8UJ | |
Contact for this application
3. Title First name Surname
4. Telephone number:
01962 845999
5. Fax number:
4. 01962 878131
5.
6. Email:
Your Project (Please refer to EDO note "A proposal to Support District-based Capital Projects")
7. Please summarise your project
Please try to write no more than 12 words.
This application requests a £15,000 contribution towards the purchase of a mobile cookery demonstration vehicle for community food education purposes. |
8. Please write a description of your project and its intended benefits. Say why the project is needed how it meets the general requirements set out in the above note.
"Local Food on the Move" is an exciting two year project that aims to take fresh local food to local communities, targeting those most deprived across Hampshire, educating them about where their food comes from and giving practical advice to make using local food affordable and accessible to all. The project will aim to overcome two barriers to consuming local produce: accessibility and education. A Project Officer will deliver the project across Hampshire, Southampton and Portsmouth using a mobile demonstration unit. The Unit will be taken into areas where access to fresh, local food is limited, to deliver healthy cookery demonstrations, tasting sessions and other educational activities. A series of leaflets and educational material (including recipe cards, children's activity packs and food budgeting advice) will accompany the activities. There is a well established network of Farmers' Markets across Hampshire but it is recognised that it is not always practical to deliver markets to all areas. Working with local producers the project will link up the local food sector with consumers currently excluded from the local food market place. Selected producers will accompany the Project Officer with the demonstration unit to deliver "micro markets" and enable communities to meet local producers, overcoming the perception that local food is exclusive. |
9. Project Management
a) Will the Applicant Council be responsible for the organisation, management and delivery of the project and its financial administration?
Yes No
b) What is the proposed start date for the project?
January 2010
c) What is the estimated completion date for the project?
January 2012
d) Please include a timetable of tasks for the project and copy of any planning consents / any other relevant consents (if applicable).
Jan 2010 - March 2010 - commission and build mobile unit
Jan10 - Jan 12 - market & deliver project
10. Estimated Costs ( Expenditure )
Item Description |
Cost (ex VAT) |
VAT |
Vehicle and demonstration unit, plus accessories |
60,000 |
9000 |
Other project costs (not covered in this bid): |
||
Information, education and promotional materials |
19,000 |
|
IT and multimedia equipment |
1,000 |
150 |
Staff costs; Project Officer and Driver/Security plus specialist support (i.e. home economists) |
148,000 |
|
Vehicle running costs |
11,000 |
1650 |
|
||
Total |
11. Project Funding ( Income )
Please tell us how you intend to fund the project?
Source of Funding |
Amount |
Secured |
Applied for and expecting to hear |
Contributions from benefiting businesses or individuals |
|||
HCC Children's Services HCC Trading Standards East Hampshire District Council Other Agencies |
£5,000 £3,000 £3,000 £23,320 |
Yes |
|
Parish Council |
|||
Big Lottery Funding |
£189,680 |
Passed first approval stage - in August 2009 - expecting to hear final approval in Nov 2009 | |
Charities/Trusts |
|||
Any other funding |
|||
Match funding applied for from this scheme |
£15,000 |
||
Total |
£239,000 |
If there is a shortfall between the projected expenditure and income, how do you intend to raise the balance and by when?
Any other information you would like to give to support your application including any Business Plan
Please note that 50% hard cash match funding will be a requirement.
12. Data Protection
The Data Protection Act 1998
The information you have supplied in this form will be used to process your grant application and for no other purpose. Some of the information will be held on a database at Hampshire County Council. The information supplied will be reviewed as part of the application process by Community Action Hampshire and the Hampshire Association of Local Councils but will not be passed on to any other organisation or individual.
13. Submitting your application
Please make sure that you have enclosed all the supporting documents and return your completed form to:
Barry Robinson / Linda Heron
Economic Development Office, Hampshire County Council
The Castle, Winchester, SO23 8UJ
Email: [email protected] [email protected]
Tel: 01962 846566
Fax: 01962 878131
| |
Organisation ID: |
Grant ref: |
Application Form
Capital Funding Programme
Contact details
1. Applicant Council
Hampshire County Council (eHampshire Partnership) |
2. Address
eHampshire Partnership, Room 322, The Castle, Winchester | |
Postcode: SO23 8UJ | |
Contact for this application
3. Title First name Surname
4. Telephone number:
01962 845560
5. Fax number:
6.
7.
6. Email:
Your Project (Please refer to EDO note "A proposal to Support District-based Capital Projects")
7. Please summarise your project
Please try to write no more than 12 words.
This application relates to the installation of the 1st pilot phase implementation of `access control' equipment at the Havant Smarter Working Centre to be operated by Studio Seven - an operating subsidiary of Harbour Graphics Limited - based at Unit 7, Kingscroft Court, The Ridgeway, Havant, PO9 1LS |
8. Please write a description of your project and its intended benefits. Say why the project is needed how it meets the general requirements set out in the above note.
The Hampshire wide network of Smarter Working Centre (SWC) will offer 'drop-in' low-cost shared work space, meeting and training rooms together with a communal/networking area. An SWC is aimed especially at start-up and smaller businesses in addition to supporting staff who work a long way from home or if local, do not have adequate home working facilities. Our demand research (July 09) indicated that 81% of SMEs would consider allowing their employees to work from an SWC at least once per week. Each Smarter Working Centre operator is tasked with providing a relevant and commercially viable (sustainable) range of facilities and services. The SWC offers fledgling businesses and entrepreneurs a supported environment with support and events provided by partner agencies like Business Link, Train2Gain, Job Centre Plus and its providers as well as locally established self-help groups for individuals seeking work opportunities An agency supported technology enabled Smarter Working Centre like the one in Havant offers the prospect of improved personal productivity, lowered costs, accommodation flexibility, and increased start-up and micro business survivability rates (Business Link and Government statistics suggest at least x2). The aim is to encourage business start-ups and growing small businesses, provide a boost to the local economy, whilst helping to reduce commute route congestion and CO2s. A key element is the provision of a safe and secure working environment, a particular challenge for the SWC concept of shared-workspace. Whilst the requirement for membership of an SWC will help, funding is sought to enable the piloting of the use of wireless (`mi-fare') access control technology. Being in an area where there are indications of deprivation and lower than average GVA, this technology will potentially enable the SWC to provide members with 24/7 controlled access. The technology incorporates CCTV, Wall and Door Reader Units, decoder, a supply of access proximity cards and associated processor and software. Such systems can also be used to identify equipment usage and trigger charges for such as photocopying and even vending services if required. Local (including SWC Operator, Local Authority and partner agencies) as well as SWC Programme eHampshire Partnership initiated on-line, PR, Marketing is planned when the overall SWC initiative is launched in October. |
9. Project Management
a) Will the Applicant Council be responsible for the organisation, management and delivery of the project and its financial administration?
Yes No
b) What is the proposed start date for the project? October 2009
c) What is the estimated completion date for the project? June 2010
d) Please include a timetable of tasks for the project and copy of any planning consents / any other relevant consents (if applicable).
Site Surveys - Oct 2009
Installation - Dec 2009
Testing - Dec 2009
Pilot Jan 2010
Review July 2010
The proposed SWC site is understood to be owned by the SWC scheme applicant (Studio Seven/Harbour Graphics Ltd.) and no landlord permissions are required.
10. Estimated Costs ( Expenditure )
Item Description |
Cost (ex VAT) |
VAT |
Provision for the supply of access control on 5 doors using the Salto contactless RFID carrier system (£3310) CCTV System (£2060) and 500 x Mifare Proximity access ID Cards (printing system) to be managed centrally by eHP) allowing future access to other County-Wide SWC sites). (Ansador Quotation* 16202 24th July refers) |
£7,520.00 |
|
|
||
Total |
£7,520.00 |
NB Research in July revealed that only one supplier on the HCC `approved supplier lists' held the necessary professional indemnity insurances' The Ansador solution by proposing `industry standard' components will enable a full tendering process to be followed for any future full adoption of the proposed `mi-fare' technology.
11. Project Funding ( Income )
Please tell us how you intend to fund the project?
Source of Funding |
Amount |
Secured |
Applied for and expecting to hear |
Contributions from benefiting businesses or individuals |
|||
Local authority funds |
|||
Parish Council |
|||
Other funding organisation or agency |
|||
Charities/Trusts |
|||
Any other funding |
|||
Funding applied for from this scheme |
100% |
||
Total |
If there is a shortfall between the projected expenditure and income, how do you intend to raise the balance and by when?
Any other information you would like to give to support your application including any Business Plan
Please note that 50% hard cash match funding will be a requirement.
12. Data Protection
The Data Protection Act 1998
The information you have supplied in this form will be used to process your grant application and for no other purpose. Some of the information will be held on a database at Hampshire County Council. The information supplied will be reviewed as part of the application process by Community Action Hampshire and the Hampshire Association of Local Councils but will not be passed on to any other organisation or individual.
13. Submitting your application
Please make sure that you have enclosed all the supporting documents and return your completed form to:
Barry Robinson / Linda Heron
Economic Development Office, Hampshire County Council
The Castle, Winchester, SO23 8UJ
Email: [email protected] [email protected]
Tel: 01962 846566
Fax: 01962 878131
| |
Organisation ID: |
Grant ref: |
Application Form
Capital Funding Programme
Contact details
1. Applicant Council
Hampshire County Council (eHampshire Partnership) |
2. Address
eHampshire Partnership, Room 322, The Castle, Winchester | |
Postcode: SO23 8UJ | |
Contact for this application
3. Title First name Surname
4. Telephone number:
01962 845560
5. Fax number:
6. Email:
Your Project (Please refer to EDO note "A proposal to Support District-based Capital Projects")
7. Please summarise your project
Please try to write no more than 12 words.
This application relates to the installation of the 2nd pilot phase implementation of `access control' equipment at the Andover Smarter Working Centre which will be situated within the offices of Networking Fundamentals Limited, Ermine House, East Anton Court, Icknield Way, Andover SP10 |
8. Please write a description of your project and its intended benefits. Say why the project is needed how it meets the general requirements set out in the above note.
A Smarter Working Centre (SWC) is aimed especially at start-up and smaller businesses in addition to supporting staff who work a long way from home or if local, do not have adequate home working facilities. The Hampshire-wide network of SWCs will offer 'drop-in' low-cost shared work space, meeting and training rooms together with a communal/networking area. Our demand research (July 09) indicated that 81% of SMEs would consider allowing their employees to work from an SWC at least once per week. Each Smarter Working Centre operator is tasked with providing a relevant and commercially viable (sustainable) range of facilities and services. The SWC also provides fledgling businesses and entrepreneurs with a supported environment with business advice, training and events organised by partner agencies like Business Link, Train2Gain, Enterprise First, Job Centre Plus and its providers as well as by locally established self-help groups for individuals seeking work opportunities. An agency supported technology enabled Smarter Working Centre like the one planned for Andover offers the prospect of improved personal productivity, lowered office accommodation costs, `pay as you-use' accommodation flexibility. Significantly for an area like Andover where there are indications of deprivation and lower than average GVA, increasing business start-up and lifting micro business survivability rates are key to economic recovery (Business Link and Government statistics suggest supported working environment like an SWC can improve survivability ratios by at least x2). As well as providing a boost to the local economy, SWCs can also help reduce main commuter route congestion, out of area-commuting and therefore lowered CO2 emissions and raised local economy spend. A key element is the provision of a safe and secure working environment, a particular challenge for the SWC concept of shared-workspace. Whilst the requirement for membership of an SWC will help, funding is sought to enable the piloting of the use of wireless (`mi-fare') access control technology. This technology will potentially enable the Andover SWC to provide members with 24/7 controlled access. The technology incorporates CCTV, Wall and Door Reader Units, decoder, a supply of access proximity cards and associated processor and software. Such systems can also be used to identify equipment usage and trigger charges for such as photocopying and even vending services if required. Local (including SWC Operator, Local Authority and partner agencies) as well as SWC Programme eHampshire Partnership initiated on-line, PR, Marketing is planned when the overall SWC initiative is launched in October. |
9. Project Management
a) Will the Applicant Council be responsible for the organisation, management and delivery of the project and its financial administration?
Yes No
b) What is the proposed start date for the project? October 2009
c) What is the estimated completion date for the project? June 2010
d) Please include a timetable of tasks for the project and copy of any planning consents / any other relevant consents (if applicable).
Site Surveys - Oct 2009
Installation - Dec 2009
Testing - Dec 2009
Pilot Jan 2010
Review July 2010
The site is understood to be owned by the SWC scheme applicant (Networking Fundamentals ) and no landlord permissions are required.
10. Estimated Costs ( Expenditure )
Item Description |
Cost (ex VAT) |
VAT |
Provision for the supply of access control on 3 doors using the Salto contactless RFID carrier system (£2850), a single camera CCTV System (£1775) and 500 x Mifare Proximity access ID Cards (printing system to be managed centrally by eHP) allowing future access to other County-Wide SWC sites) (Ansador Quotation* 16202 24th July refers) |
£6,775.00 |
|
Total |
£6,775.00 |
|
NB Research in July revealed that only one supplier on the HCC `approved lists held the necessary professional indemnity insurances' The Ansador solution offers `industry standard' components enabling a full tendering process to be followed for any future full adoption of the proposed `mi-fare' technology.
11. Project Funding ( Income )
Please tell us how you intend to fund the project?
Source of Funding |
Amount |
Secured |
Applied for and expecting to hear |
Contributions from benefiting businesses or individuals |
|||
Local authority funds |
|||
Parish Council |
|||
Other funding organisation or agency |
|||
Charities/Trusts |
|||
Any other funding |
|||
Funding applied for from this scheme |
100% |
||
Total |
If there is a shortfall between the projected expenditure and income, how do you intend to raise the balance and by when?
Any other information you would like to give to support your application including any Business Plan
Please note that 50% hard cash match funding will be a requirement.
12. Data Protection
The Data Protection Act 1998
The information you have supplied in this form will be used to process your grant application and for no other purpose. Some of the information will be held on a database at Hampshire County Council. The information supplied will be reviewed as part of the application process by Community Action Hampshire and the Hampshire Association of Local Councils but will not be passed on to any other organisation or individual.
13. Submitting your application
Please make sure that you have enclosed all the supporting documents and return your completed form to:
Barry Robinson / Linda Heron
Economic Development Office, Hampshire County Council
The Castle, Winchester, SO23 8UJ
Email: [email protected] [email protected]
Tel: 01962 846566
Fax: 01962 878131