Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report :

Decision Maker:			Buildings, Land and Procurement Panel
Date of Decision:			2 October 2009
Decision Title:			Procurement Initiatives
Decision Reference:			765
Report From:			Director, Property, Business and Regulatory Services
Contact name:		Rebecca Thompson
Tel:	6328			Email:	[email protected]

1) Executive Summary

1.1. The purpose of this report is to seek approval by the Executive Member for Policy and Resources to a number of new procurement initiatives and provide Members with an update on the procurement initiatives identified in the report to the Panel in March 2009 and approved by the Executive Member for Policy and Resources on 9 April 2009.

1.2. Issues Covered in Report

a)	Extension of the pilot partnership with MACE.
b)	Establishment of a regional framework arrangement for an ICT Managed Service in connection with Building Schools for the Future programme (BSF).
c)	Selection and appointment of contractors through the Improvement and Efficiency South East (IESE) Tier 1 and Tier 2 frameworks to provide pre-construction services for: · Building Schools for the Future; · Havant Public Service Village; · Runways End Youth Adventure Centre; · Park Community School combined health and community service provision. _ Swimming pool works at Bishops Waltham Junior school, Locks Heath Junior school, Mill Rythe Junior school and Fernhill Primary school _ Re-cladding of ROSLA buildings at Fernhill School and Language College and Quilley School of Engineering.
d)	Procurement of flood damage reinstatement works at Wellstead Primary School.
e)	Progress and update on procurement initiatives identified in reports to the Panel in March and June 2009.
f)	Progress and update on the Construction and Asset Management theme of Improvement and Efficiency South East (IESE)

2) Contextual Information:

2.1 The Executive Member for Policy and Resources approved on 9 April 2009 the annual review of construction related procurement for 2008/9 and a number of new initiatives to be implemented over the current financial year and beyond.

2.2 The completion of projects and programmes of work through framework and term contract arrangements ensures that schemes and programmes of work are delivered in a cost-effective way, involving closer working and collaboration with the construction industry which contributes to continuous improvement in the County Council's services and enhances the quality of place in Hampshire.

3) Extension of pilot partnership with MACE

3.1 In October 2006, Cabinet approved the establishment of a partnership arrangement with a private sector organisation to provide the capacity required to support the County Council's leadership of the building workstream of the South East Centre of Excellence (now Improvement and Efficiency South East (IESE)). A pilot partnership with MACE was subsequently approved by the Executive Member for Policy and Resources in July 2008. The partnership arrangement has involved a small number of construction professionals being seconded to the County Council from MACE through the IESE Tier 1 framework. The Executive Member for Policy and Resources approved on 16 October 2008 a 6 month extension to the pilot arrangement.

3.2 An internal review of the pilot arrangement was undertaken in late 2008, which showed that the partnership is proving highly effective in contributing to the County Council's success in leading the IESE workstream. The review identified that the partnership had provided the capacity required to respond to the opportunities presented by IESE and that MACE had provided specialist skills in areas such as project and supply chain management which complemented the skills available within the County Council.

3.3 It is now proposed to further extend the pilot partnership until the end of the 2009/10 financial year. The pilot partnership is an interim arrangement and will be superseded by the procurement of a long term strategic partner(s) in conjunction with the development of a trading company as outlined in the proposals from the Corporate Service Review of Property Services.

3.4 The approximate cost of extending the pilot partnership is £490,000. These costs are funded through the approved IESE funding and involve no cost to the County Council. The appointment will be through the new IESE Consultancy Framework which will reduce the unit costs by approximately 15%. (Savings as a result of procuring a region-wide framework).

3) Building Schools for the Future ICT Managed Service Framework

3.1 As identified in the Major Projects Update report found elsewhere on the agenda, development of a strategy for a managed ICT service is an integral part of the change management and investment programme for the Building Schools for the Future (BSF) programme. Partnership for Schools (PfS) and the Department for Children Schools and Families (DCSF) consider ICT to be central to the transformation vision of any BSF project and the development of a model for early selection of ICT providers and contractors is essential for the success of the complementary procurement strategy.

3.2 The Readiness to Deliver Statement submitted to PfS earlier this year identified proposals to procure a panel of ICT providers under a framework agreement available to other local authorities as part of the Regional Education Partnership (REP) approach. The County Council will work with one of these providers to deliver an area wide ICT managed service for the first wave of BSF projects in Havant.

3.3 Work is currently ongoing with schools, Children's Services, IT Services and other local authorities, as part of the development of the Strategy for Change, to determine the scope and structure of the ICT managed service arrangement. Further consultation is also required with PfS to agree the detailed scope and structure, however it is anticipated that it would comprise a minimum of 3 providers with the provider for a particular local authority selected through a call-off process.

3.4 To facilitate the early selection of ICT providers in line with the County Council's overall programme for delivery of the BSF projects in Havant, it is anticipated that procurement of the framework, through an OJEU tendering process, will commence prior to PfS approval of the Outline Business Case.

3.5 The estimated value of the ICT managed service for the County Council's BSF projects in Havant is £7.5 Million.

4) Flood Damage reinstatement works at Wellstead Primary School

4.1 On the 21 July 2009, a Southern Water main on the Dowd's Farm residential development in Hedge End burst causing severe flooding and damage both internally and externally to Wellstead Primary school. The school is a new building, completed in summer 2008 and still in the defects liability period at the time of the flood.

4.2 Emergency actions to secure the site and address the immediate problems were undertaken with the County Council's term contractor, Tew Brothers Limited. The original contractor for construction of the new school, BAM Construction, were due to be on site over the summer holiday period to undertake some additional works. It was therefore agreed that BAM Construction would undertake the required clear up and flood damage repair works as an addendum to the original construction contract at a cost of approximately £425,000.

4.3 Works progressed well over the summer period and the school was able to open again at the beginning of the autumn term. This was a significant effort by the contractors and HCC team to deliver this in such a short period.

4.4 The total estimated cost of the flood damage is £570,000. Steps are in place to recover these costs through our legal services from Southern Water.

5) Contractor Pre-Construction Appointments

5.1 The County Council's procurement strategy for building construction projects includes the procurement of major projects through the IESE Tier 1 and Tier 2 frameworks. These framework arrangements are based on the selection and appointment of the main contractor early in the design phase of the project to work as part of the project team. The contractor provides a range of pre-construction services including advice on buildability, cost planning, package procurement and construction planning and programming, for which the contractor is paid a pre-construction fee. On some projects the pre-construction fee includes for the contractor to develop the design using its own team of design professionals.

5.2 To ensure that the contractor's input can be used to advantage on the project, the appointment is normally made prior to approval of the project appraisal. Award of the construction contract is not completed until after project appraisal, once the procurement process has been completed.

5.3 The following projects have been identified for development and procurement through the IESE Tier 1 and Tier 2 frameworks and approval is therefore sought for selection and appointment of contractors to provide pre-construction services prior to approval of the project appraisal:

Project	Procurement route	Pre-construction fee
BSF projects in Havant	IESE Tier 1 framework - 2 or 3 contractors	Up to £250,000 per contractor
Havant Public Service Village	IESE Tier 1 framework	Up to £100,000
Runways End Youth Adventure Centre, Farnborough	IESE Tier 1 framework	Up to £100,000
Park Community School - co-location project	IESE Tier 2 framework	Up to £50,000
Swimming pool works at: _ Bishops Waltham Junior school _ Locks Heath Junior school _ Mill Rythe Junior school _ Fernhill Primary school	IESE Tier 2 framework	Up to £50,000
Re-cladding of ROSLA buildings at: _ Fernhill School and Language College _ Quilley school of engineering	IESE Tier 2 framework	Up to £50,000

6) Procurement Initiatives - progress and update

6.1 To date this financial year, approximately £30 million of construction and maintenance work has been contracted by the department on behalf of the County Council. Projects have been delivered through a range of procurement routes including:

· £6.4 million of work procured through the IESE Tier 1 framework, with a further £4.4 million currently under design development.

· £6 million procured through the IESE Tier 2 framework with a further £5 million identified for design development.

· £2.8 million procured through the IESE Tier 3 framework with a further £6.5 million of work allocated.

· £0.4 million of work procured through the hard landscaping framework.

6.2 Since the report to the Panel in March 2009, contracts for the new reactive maintenance arrangements have been awarded, with Tew Brothers Ltd appointed for two area based contracts and the out of hours service and Rok Building Ltd appointed for the remaining area based contract. The new contracts have been implemented on a phased basis over the summer and are now fully operational.

6.3 Two consultant frameworks have also recently been concluded. JMP Consultants Ltd has been appointed to the 4 year framework for Transport Planning Services and Capita Symonds Ltd have been appointed to the 4 year framework for provision of CDM Coordinator Services.

6.4 Details of these frameworks and projects procured through or allocated to the IESE framework arrangements are provided at Appendix C.

6.5 Good progress has been made with implementing e-tendering during the last few months. Since April this year more than 60% of tenders issued by Property Services have been via the County Council's e-tendering system, In-Tend. The e-tendering system offers efficiencies including reduced photocopying, postage and administrative time preparing and issuing multiple hard copies of tender documents.

6.6 Property Services has also introduced new electronic contract software, JCT On-line, which allows quicker preparation of contract documents.

7) Improvement and Efficiency South East - progress and update

7.1 The County Council has continued to lead the Construction and Asset Management Theme on behalf of IESE. Earlier this year, the team was successful in attracting funding of just under £1.3m for the 2009 / 2010 financial year, to continue the work on the projects reported to the Panel on 31 March 2009.

7.2 Since the March 2009 report, more of the regional and sub regional procurement arrangements have become available and are now contributing to the efficiency targets for the construction and asset management theme. The regional consultants framework, which was developed in conjunction with the Office of Government Commerce (OGC), was launched in June 2009.

7.3 Since the start of the regional construction framework in July 2006, the regional and sub regional arrangements have realised over £17m in efficiency savings to date. The shared services and asset management programme is leading high profile projects with at least five authorities, three of which are in Hampshire.

7.4 The success of the arrangements has been a major factor in attracting further funding. Earlier this year, the Local Government Minister invited Hampshire County Council to put forward a proposal to form a National Improvement and Efficiency Partnership for construction, and this proposal has subsequently received grant funding support of £250,000 with a further £250,000 pledged from the Regional Improvement and Efficiency Partnerships (RIEPs) and other government agencies. The National Partnership is chaired by Andrew Smith and recently featured in the September issue of the Local Government Chronicle (Appendix D). The aims of the Partnership are to:

_ Build on the work of individual RIEPs

_ Create a clear vision on how local and central government could collaborate to deliver national construction programmes alongside local benefits.

_ Provide leadership for construction related activity and an intelligent interface with the sector.

_ Provide an integrated approach to harnessing all key stakeholders e.g. Constructing Excellence, the private sector and key government departments and agencies (DCSF, OGC).

7.5 Recently, following a bid for further grant funding through IESE against an Efficiency and Transformation fund, the Construction and Asset Management theme has been awarded a further £470,000 to scope and plan six projects as follows:

· property and asset rationalisation, working with authorities to realise efficiencies in the management of their property portfolio;

· regional/sub regional approaches to maintenance and facilities management;

· regional/sub regional frameworks for highways capital works or local transport plan;

· further supply chain development to deliver aggregation efficiencies for commodities or packages of work;

· common training and development courses for property or environment professionals across the region;

· provision of a project manager to lead three district authorities and an NHS trust in the development and procurement of three leisure centres with health provisions.

7.6 IESE has also been awarded £130,000 from the Department for Transport (DfT) to carry out regional work in the areas of highways procurement and asset management, which will be used to develop existing projects in these areas with colleagues in the Environment department.

7.7 The total current funding for 2009 / 2010 including the IESE budget, Efficiency and Transformation funding, and DfT support is just under £2m. In addition there is currently £250,000 funding for the National Partnership, with expectations of a further £250,000.

8) Conclusion

8.1 The procurement decisions set out in this report comply with the Public Procurement Regulations 2006 and the Council's Contract Standing Orders. The proposals are also in line with the procurement model and strategy for building construction work approved by the Executive Member for Policy and Resources on 9 April 2009.

9) Recommendations:

That the Panel advises the Executive Member for Policy and Resources that:

9.1 The trial partnership with MACE be extended until the end of the current financial year at an estimated cost of £490,000.

9.2 The proposals to commence procurement of a regional framework for an ICT Managed Service as part of the Building Schools for the Future programme be approved.

9.3 Selection and appointment of 2 or 3 contractors under the IESE Tier 1 framework to provide pre-construction services up to a maximum value of £250,000 per contractor in connection with the BSF projects in Havant be approved.

9.4 Selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction services up to a maximum of £100,00 in connection with the Havant Public Service Village be approved.

9.5 Selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction services up to a maximum of £100,000 in connection with the Runways End Youth Adventure Centre project be approved.

9.6 Selection and appointment of a contractor under the IESE Tier 2 framework to provide pre-construction services up to a maximum value of £30,000 in connection with the community and health provision project at Park Community School be approved.

9.7 Selection and appointment of a contractor under the IESE Tier 2 framework to provide pre-construction services up to a maximum value of £50,000 in connection with work to swimming pools at Bishops Waltham Junior school, Locks Heath Junior school, Mill Rythe Junior school and Fernhill Primary school be approved.

9.8 Selection and appointment of a contractor under the IESE Tier 2 framework to provide pre-construction services up to a maximum value of £50,000 in connection with the re-cladding of two ROSLA buildings at Fernhill School and Language College and Quilley School of Engineering be approved.

CORPORATE OR LEGAL INFORMATION:

Links to the Corporate Strategy

Hampshire safer and more secure for all:	no
Corporate Business plan link number (if appropriate):
Maximising well-being:	no
Corporate Business plan link number (if appropriate):
Enhancing our quality of place:	yes
Corporate Business plan link number (if appropriate):
OR
This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

Other Significant Links

Links to previous Member decisions:
Title	Reference	Date
Procurement Initiatives	Item 5	30 June 2009
Procurement Initiatives	Item 1h	9 April 2009
Procurement Initiatives	Item 6	7 October 2008
Procurement Initiatives	Item 12	14 July 2008
Direct links to specific legislation or Government Directives
Title		Date

Section 100 D - Local Government Act 1972 - background documents
The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.)
Document	Location
None

COMPREHENSIVE RISK & IMPACT ASSESSMENT: Appendix B

Race and Equality Impact assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime prevention issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

How does what is being proposed impact on our carbon footprint / energy

consumption?

All new build projects will meet current standards for carbon and energy consumption. Refurbishment projects will generally see a reduction in energy consumption through incorporation of higher design standards with particular emphasis on increased insulation, air tightness, thermal mass, passive ventilation and reducing solar gain in order to reduce the need for mechanical ventilation. Projects also seek to incorporate efficient building services equipment and controls.

How does what is being proposed consider the need to adapt to climate

change, and be resilient to its longer term impacts?

Current design standards used by Property Services seek to reduce reliance on mechanical ventilation and therefore reduce energy consumption by using passive ventilation strategies with a focus on increasing thermal mass, insulation and air tightness and reducing solar gain. Efficient building services equipment and intelligent building services controls are used to support this approach. Approaches such as sustainable urban drainage (SUDs) and on site surface water storage are also considered in the design to address flood risk issues.

Appendix C

OJEU tenders completed since April 2009

CONTRACT	SCOPE	TERM	SUCCESSFUL TENDERERS	AVAILABLE FOR USE BY
Reactive maintenance contracts	Area based reactive building maintenance and minor repair works in HCC and HFRS properties throughout the county. To include glazing, roofing repairs, plumbing and drainage investigation and repairs, minor building works and initial response to major incidents such as fires and floods.	4 years	_ Tew Brothers Ltd (Areas A, B and out of hours) _ Rok (Area C)	HCC, Hampshire Fire and Rescue Service
Transport Planning Services	Transport Planning services to support the delivery of capital projects, land development projects and land disposal schemes. Including the undertaking of transport assessments and access assessments to support planning applications, advice on Section 106 and Section 278 contributions, access option appraisals, procuring independent safety audits, advice on sustainability, preparation of contributions to Environmental Impact Assessments and policy advice relating to General Transport Policy.	4 years	JMP Consultants Ltd	HCC, Hampshire Fire and Rescue Service, Hampshire Police Authority, Reading Borough Council, Foundation, Voluntary Controlled and Voluntary Aided Schools within Hampshire
CDM Coordinator Services	CDM Co-ordinator services related to the Construction (Design and Management) Regulations 2007 and the associated Approved Code of Practice (ACoP) to support the delivery of capital building projects and maintenance and refurbishment schemes. May include support to health and safety training for staff.	4 years	Capita Symonds Ltd	HCC, Hampshire Fire and Rescue Service, Hampshire Police Authority, Reading Borough Council, Foundation, Voluntary Controlled and Voluntary Aided Schools within Hampshire

IESE Tier 1 Framework

PROJECT TITLE	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
PROJECTS CURRENTLY IN DESIGN DEVELOPMENT
East New Forest Special School - rebuild project	Morgan Ashurst	£8,500,000	Mini-competition between five framework contractors	· Early contractor involvement required due to complexity of scheme, particularly in relation to phasing and programming of the works on an occupied site. · Contractor has relevant experience and has the necessary capacity to meet the project programme
East Anton Primary School - new build primary school	Mansell Construction Services Ltd	£8,500,000	Mini-competition between four framework contractors	· Early appointment of contractor to assist with design development of common design approach, procurement of key supply chains , planning and programming of works. · Exemplar project to demonstrate the effectiveness of framework arrangements to deliver Primary School projects. · Procured as part of a package of primary school projects in the Andover area.
Wildern School - New Theatre	Morgan Ashurst	£3,663,000	Mini-competition between four framework contractors	· Early appointment of contractor to assist with design development, procurement, planning and programming of works.
Hamble Sports College - New Sports Pavilion	Morgan Ashurst	£750,000	Negotiated addition to existing contract for 6th form extension.	· Contractor already on site undertaking £6 million 6th form extension works. · Use of same contractor provides cost efficiencies and avoids health and safety conflicts as works will be undertaken concurrently.
CONTRACTS AWARDED SINCE APRIL 2009
East New Forest Special School - enabling works	Morgan Ashurst	£182,336	Mini-competition between five framework contractors	_ Works in advance of main construction contract identified above.
Spring Meadows Children's Centre - Conversion of former Shepherds Spring Infant School	Mansell Construction Services Ltd	£1,846,786	Mini-competition between three framework contractors	· Early appointment of contractor to assist with design development, procurement of key supply chains, planning and programming of works. · Project procured as part of a package of works at primary schools in the Andover area.
Roman Way Primary School - extension, alterations and refurbishment	Kier Regional Ltd	£1,248,970	Mini-competition between four framework contractors	· Early appointment of contractor to assist with design development of common design approach, procurement of key supply chains, planning and programming of works. · Exemplar project to demonstrate effectiveness of framework arrangement to deliver projects funded through the DCSF's Primary Capital Programme (PCP) · Project procured as part of a package of works at primary schools in the Andover area.

IESE Tier 2 Framework

PROJECT TITLE	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
PROJECTS CURRENTLY IN DESIGN DEVELOPMENT
Children's Centres Phase 3 -New Children's Centres at 6 no. schools & 1 no. extension to existing school: _ Barton Stacey CE Primary School £400k _ Brookfield School £400k _ Elvetham Heath Primary School £400k _ Frogmore Infant School £400k _ Mayhill Junior School £400k _ Moreland Primary School £140k _ Twesledown Infant School £545k	To be advised following mini competition	£2,685,000	Mini competition	Early engagement of contractor to assist with development of common design approach and establishing common supply chains to provide efficiencies in project procurement. Contractor will also provide pre-construction advice on risk management, site logistics and sequencing of projects to provide most efficient delivery of programme of work.
Package of Early Years projects in PVI settings involving common modular build solution at 8 no. schools: _ Berrywood Primary School £354k _ Burghclere Primary School £345k _ Halterworth Primary School £270k _ Marchwood Infant School £423k _ Meonstoke Infant School £270k _ Newlands Primary School £303k _ Red Barn Primary School £331k _ Swanmore Primary School £247k	To be advised following mini competition	£2,543,000	Mini competition	Early engagement of contractor to lead procurement and subsequent management of key supply chain to deliver cost effective modular solution. Contractor will also provide pre-construction advice on risk management, site logistics and sequencing of projects to provide most efficient delivery of programme of work.
CONTRACTS AWARDED SINCE APRIL 2009
Woodcroft Primary School - Amalgamation of Meadowlands Infant and Junior School	Mansell Construction Services Ltd	£1,910,494	Mini competition between four contractors	· Early contractor involvement to plan and programme construction phase to provide certainty of outcomes and minimise disruption to the school.
Copper Beeches and Cherry Orchard Older Persons Homes - Fire precautions works	Mansell Construction Services Ltd	£1,600,000	Mini competition between three contractors	· Early contractor involvement to assist with construction planning and programming including complex phasing and access arrangements to minimise disruption to residents.
Bridge Education Centre - Extension & Alterations	Kier Regional Ltd	£2,498,104	Mini competition between three contractors	· Early contractor involvement to undertake design and to plan and programme construction phase to provide certainty of outcomes and minimise disruption to the school.

IESE Tier 3 framework (projects >£100,000 listed)

PROJECT TITLE	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
PROJECTS CURRENTLY IN DESIGN DEVELOPMENT
Children's Centres Phase 3 Group 1 - Provision of children's centre facilities at 4 no. libraries: _ Bishops Waltham £150k _ Chandler's Ford £189k _ Chineham £167k _ Fleet £83k	To be advised following mini competition	£589,000	Mini competition	· Early engagement of contractor to assist with sequencing and timing of project · Selection of single contractor to provide common approach to working within a library environment and ensure learning is transferred.
Children's Centres Phase 3 Group 5A - Extensions to provide children's centre facilities at: _ Botley CE Primary School £474k _ Denmead Infant School £558k	Ralls Builders Ltd	£1,032,000	Mini competition between four contractors.	· Early engagement of contractor to assist with sequencing and timing of project. · Selection of single contractor for package of work to provide efficiencies in pre-construction and construction phases.
Children's Centres Phase 3 Group 5B - Alterations & refurbishment work to provide children's centre facilities at 3 no. schools: _ Bursledon Infant School £130k _ Sun Hill Infant School £263k _ Wildern Clinic £199k	To be advised following mini competition	£592,000	Mini competition	· Early engagement of contractor to assist with sequencing and timing of project. · Selection of single contractor for package of work to provide efficiencies in pre-construction and construction phases.
Children's Centres Phase 3 Group 6 - Extension & alterations work to provide children's centre facilities at 3 no. schools: _ St Marks CE Primary School £314k _ South Farnborough Junior School £364k _ Yateley School £207k)	To be advised following mini competition	£885,000	Mini competition	· Early engagement of contractor to assist with sequencing and timing of project. · Selection of single contractor for package of work to provide efficiencies in pre-construction and construction phases.
Fire precautions works at various Elderly Persons Homes: _ Thurlston House _ Bulmer House _ Addenbrooke _ Nightingale Lodge _ Cornerways _ Cranleigh Paddock	Ralls Builders Ltd Dart & Son (Builders)	£1,000,000	Mini competition between 3 contractors.	· Early engagement of contractor to assist with sequencing and timing of project and to facilitate common approach and transfer of learning to minimise disruption within occupied properties.
Package of Early Years projects in PVI settings to provide new facilities at the following sites: _ Brockenhurst Primary School £398k _ New Milton Youth Centre £705k	To be advised following mini competition	£1,103,000	Mini competition between 4 contractors.	· Early engagement of contractor to assist with sequencing and timing of projects. · Selection of single contractor for package of work to provide efficiencies in pre-construction and construction phases.
Package of PVI projects to provide new facilities through extensions/new build at the following sites: _ Fernhill School £453k _ Oakridge Infant School £435k _ Rucstall Primary School £471k	To be advised following mini competition	£1,359,000	Mini competition.	· Early engagement of contractor to assist with sequencing and timing of projects. · Selection of single contractor for package of work to provide efficiencies in pre-construction and construction phases.
CONTRACTS AWARDED SINCE REPORT TO PANEL IN MARCH 2009
Anton Infant School - SCOLA Re-cladding & Extension works	Lakehouse Contracts Ltd	£541,871	Mini competition between three contractors.	· Early engagement of contractor to assist with sequencing and timing of project · Contract let under Tier 3 Framework using template project
Capital House Offices, Winchester - Alterations & Refurbishment	Lakehouse Contracts Ltd	£304,950	Mini competition between three contractors.	· Early engagement of contractor to assist with sequencing and timing of project (linked to Ashburton Court redevelopment scheme) · Contract let under Tier 3 Framework using template project
Crestwood School - New Teaching kitchen	Nolan Davis Contracting	£222,922	Mini competition between three contractors	· Early engagement of contractor to assist with sequencing and timing of project · Contract let under Tier 3 Framework using template project
Copythorne Infant School - Internal Alterations	Dart & Son (Builders)	£182,031	Mini competition between three contractors	· Early engagement of contractor to assist with sequencing and timing of projects. · Projects packaged to provide continuity of project team and aggregation benefits.
Leesland Junior School - Internal Alterations	Dart & Son (Builders)	£121,244 ·
Hook Junior School - Hall Extension	Woods Commercial Facilities	£224,520	Mini competition between three contractors	· Early engagement of contractor to assist with sequencing and timing of project · Procured as a package with project at Hook Infant School.
Fair Oak Infant School - Extension	Jorgensen Ltd	£188,386	Mini competition between three contractors	· Early engagement of contractor to assist with sequencing and timing of projects. · Projects packaged to provide continuity of project team and aggregation benefits
Nursling Primary School - Extension	Jorgensen Ltd	£178,755 ·
Redlands Primary School - Reception/Administration Office	Jorgensen Ltd	£218,268 ·
St Martins East Woodhay Primary School - Hall Extension & Toilet Refurbishment	Jorgensen Ltd	£144,947 ·
Thornden School - Conference Room & Sports Hall Refurbishment	Gregory Havant Ltd	£496,681	Mini competition between three contractors	· Early engagement of contractor to assist with sequencing and timing of project
Westfield Infant School - SCOLA Re-cladding & Extension works	Ralls Builders Ltd	£455,451	Mini competition between three contractors	· Early engagement of contractor to assist with sequencing and timing of project
Various HCC Sites - Fitting of SCOLA Window Brackets	West End Roofing & Construction	To be advised	Mini competition process between three contractors	· Early engagement of contractor to assist with sequencing and timing of programme of work at various properties.
Merdon Junior School - Administration alterations & SAI works	Dart & Son (Builders)	£112,594	Contract let `off template' in accordance with Framework procedure	Early engagement of contractor to assist with sequencing and timing of project

Other best value procurement

PROJECT TITLE	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
Negotiated projects
Winchester Law Courts Phase 2	Raymond Brown Ltd		_ Negotiated with a preferred contractor.	_ Contractor had successfully undertaken previous phase of work to a high standard. _ Her Majesty's Courts Service keen to use the same contractor to ensure understanding of complex working arrangements within operational courts building. _ Work primarily funded by Hr Majesty's Courts Service.
Townhill Farm Community Centre - Extension, Alterations & Refurbishment to provide Children's Centre facilities	Dart & Son (Builders)	£177,896	· Negotiated with a preferred contractor.	· Contractor has successfully completed similar projects to a high standard · Good management structure and ability to undertake work in a tight timescale
Whiteley Primary School - Administration extension	Gregory Havant Ltd	£99,599	· Negotiated with a preferred contractor.	· Contractor has successfully completed previous projects to a high standard at this site · Good working relationship with the client · Good management structure and ability to undertake work in a tight timescale
Cranbourne Business College - Fire Reinstatement works	Hampshire Partitioning	£190,000	· Negotiated with a preferred contractor	· Contractor already working on school site at time of fire - early engagement to reduce set-up costs · Contractor has good working knowledge of school and good relationship with client · Contractor able to respond quickly and to work within in tight timescale to minimise disruption to school
Wellstead Primary School - Flood damage reinstatement works	BAM Construction	£425,040.	· Negotiated addendum to main building contract.	· Contractor completed new build construction in summer 2008 and was due to be on site to undertake additional works during summer holidays 2009.