Archived decisions
AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the County Council held at The Castle, Winchester on 2 October 2009.
Councillors:
p T.K. Thornber C.B.E.
p A.P. Collett a D.A. Kirk
p B.D. Dash a K. Mans
p C.R.H. Davidovitz p Mrs J. Porter
a A.D.G. Evans p J. Wall
p R. Ellis p A. Weeks
p K. House
15 APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor A.D.G. Evans.
16 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should, normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed save for exercising any right to speak in accordance with paragraph 12 of the Code.
17 MINUTES
The Minutes of the meeting of the Panel held on 30 June 2009 were confirmed as a correct record.
18 CHAIRMAN'S ANNOUNCEMENTS
The Chairman confirmed that the following Members were aligned to the Business Units and would receive briefings once the next Business Plans for each business unit were produced.
HC3S
Councillors B.D. Dash, J. Porter and C.R.H Davidovitz
Printing
Councillors J. Wall and A. Weeks
Supplies
Councillor K. Mans
Transport Management
Councillors A.D.G. Evans and K House
Procurement
Councillors C.R.H. Davidovitz, A.P. Collett and K. Mans
The Chairman announced that Winchester Discovery Centre, Pinewood School and Minstead School had received commendations in the recent Civic Trust Awards.
The Chairman also announced that recently completed refurbishment works at Crestwood College had provided a diploma standard catering teaching facility, which was the first in the county to obtain the standard. The new two-year Diploma course (a combination of existing and purpose-designed qualifications) would be available to young people aged between 14 and 19 years.
19 CAPITAL AND REVENUE REPAIRS AND NEW DEAL FOR SCHOOLS BUDGET AND OTHER MISCELLANEOUS APPROVALS
The Panel considered and approved the report of the Director of Property, Business and Regulatory Services (Item 5 in the Minute Book) seeking approval for re-profiling of the Policy and Resources Capital Repairs budget from 2009/10 to 2010/11 and for additions to the 2009/10 Capital Repairs programme.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that:
a) The proposed re-profiling of £0.5m from 2009/10 to 2010/11 as set out in paragraphs 3.8-3.10 be approved.
b) The various additions to the programme as set out in Appendix 3 be approved.
20 STRATEGY FOR THE BUILT ESTATE - RISK MANAGEMENT 2008/09
The Panel considered and approved the report of the Director of Property, Business and Regulatory Services (Item 6 in the Minute Book), seeking approval of the implementation plan for the Strategic Risk Register for 2008/09, budget provision for 2009/10 for strategic risk assessment and the proposed profiling of resources associated with the Dedicated School Grant and New Deals for School funding.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that the implementation plan for Property Services Strategic Risk Register for 2008/09 as set out in table 2 in Appendix 3b of the report entitled "Summary of planned actions for implementation in 2009/10" be approved.
21 PROCUREMENT INITIATIVES
The Panel considered and approved the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) seeking approval to a number of new procurement initiatives.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that:
a) The trial partnership with MACE be extended until the end of the current financial year at an estimated cost of £490,000.
b) The proposals to commence procurement of a regional framework for an ICT Managed Service as part of the Building Schools for the Future programme be approved.
c) Selection and appointment of 2 or 3 contractors under the IESE Tier 1 framework to provide pre-construction services up to a maximum value of £250,000 per contractor in connection with the BSF projects in Havant be approved.
d) Selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction services up to a maximum of £100,00 in connection with the Havant Public Service Village be approved.
e) Selection and appointment of a contractor under the IESE Tier 1 framework to provide pre-construction services up to a maximum of £100,000 in connection with the Runways End Youth Adventure Centre project be approved.
f) Selection and appointment of a contractor under the IESE Tier 2 framework to provide pre-construction services up to a maximum value of £30,000 in connection with the community and health provision project at Park Community School be approved.
g) Selection and appointment of a contractor under the IESE Tier 2 framework to provide pre-construction services up to a maximum value of £50,000 in connection with work to swimming pools at Bishops Waltham Junior school, Locks Heath Junior school, Mill Rythe Junior school and Fernhill Primary school be approved.
h) Selection and appointment of a contractor under the IESE Tier 2 framework to provide pre-construction services up to a maximum value of £50,000 in connection with the re-cladding of two ROSLA buildings at Fernhill School and Language College and Quilley School of Engineering be approved.
22 MAJOR PROJECTS UPDATE - PART A
The Panel considered and approved the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) concerning the Hampshire Workstyle, Building Schools for the Future, Fire Precaution Works at six Older Person's Homes and Queen Elizabeth II Court (formerly Ashburton Court) projects.
RESOLVED:
That progress on the major projects outlined within the report be noted.
23 EXCLUSION OF PRESS AND PUBLIC
RESOLVED:
That in relation to the following items the public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the reports.
24 MAJOR PROJECTS UPDATE - PART B
The Panel received and noted the exempt report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) concerning a major project.
RESOLVED:
That progress on the major project outlined within the report be noted.
25 LAND NORTH OF WOODCROFT PRIMARY SCHOOL, HAVANT
The Panel considered and approved the exempt report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) seeking approval of proposals for land north of Woodcroft Primary School, Havant.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that:
a) The County Council enter into a detailed Option Agreement for the provision of access to land north of Woodcroft Primary School on the broad terms set out in the report.
b) The County Council enter into other legal agreements and minor land transfers jointly, or singularly, including Section 106 planning agreements, as may be required to secure planning permissions and access for any of the potential development land covered by the option Agreement, as set out in the report.
c) The Director of Property, Business and Regulatory Services making any necessary planning applications to facilitate the construction of the relocated playing field, as set out in the report.
d) The Director of Property, Business and Regulatory Services (Strategic Manager - Assets and Development) be authorised to settle detailed terms and conditions of all the agreements.
26 MERTON RISE, BASINGSTOKE - PROJECT UPDATE
The Panel considered and approved the exempt report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) seeking approval for a revised planning strategy for Merton Rise.
RESOLVED:
That the Panel advises the Executive Member for Policy and Resources that:
a) Authority be given to proceed with the planning strategy outlined within the report.
b) Authority be given to the Director of Property, Business and Regulatory Services (Strategic Manager - Assets and Development) to settle detailed terms and conditions of agreements related to obtaining a planning consent.