Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report


Decision Maker:			Executive Member for Culture, Communities and Recreation
Date of Decision:			12 November 2009
Decision Title:			Financial and Performance Monitoring 2009/10
Decision Reference:			1016
Report From:			Director of Culture, Communities and Rural Affairs and the County Treasurer
Contact name:		Bevis Ingram Stuart Dorward
Tel:	01962 847508 01962 846110			Email:	[email protected] [email protected]

1. Executive Summary

1.1. This report provides an update on the financial position for 2009/10, which has improved since the previous report in September. It was then anticipated that there could be an overspend of £220,000, whereas current trends and activity levels suggest an overspending of approximately £130,000 if no further managerial action were taken.

2. Financial Position 2009/10

2.1. The revenue budget position is summarised in Appendix C to this report, and Appendix D shows more detailed information for each of the services. These show the level of financial activity to the end of September 2009 and a projection of actual net expenditure for the full financial year.

2.2. The report to the September Decision Day indicated a potential overspend of £220,000 if no further managerial action were taken. The report also outlined continuing financial pressure on the Library service, and measures being taken to offset that pressure, including vacancy management and utilising additional resources made available in the 2009/10 budget. The overspending is now estimated at approximately £130,000 and management action is being taken to deliver a balanced budget.

2.3. The main areas of saving since the last report are:

· Policy Development Initiatives where two projects will not require a funding contribution.

· Countryside Service where funds had been prudently earmarked for a potential commitment that is no longer required.

· Library and Information Service: the reduction in the projected overspending mainly arises from efficiency savings in the costs associated with Spydus, the recently implemented library management system.

2.4 These savings are partially offset by the need to reserve £50,000 to cover a potential deficit by Audiences South (formerly amh) which arises from a reduction in grants from the Arts Council England, and a general downturn in business as a result of the recession.

2.5 The financial position will continue to be closely managed and monitored for the rest of the financial year and it is anticipated that a balanced budget position will be achieved at the end of March 2010, as a result of vacancy management and other efficiency savings.

2.6 Performance information for the first half of the financial year is shown in Appendix E. This indicates that participation levels are expected to be in line with, or close to, target. Library visits are affected by the closure of two libraries for refurbishment in the first quarter of the year.

2.7 Workforce information is included in Appendix F to this report. This shows a seasonal reduction of 11 fte in headcount in the last quarter compared to the previous quarter. Although the headcount at the half year point 2009 shows a small increase on this time last year (6fte), this continues to be a result of an increase in the number of staff employed on fixed-term contracts primarily resulting from external funding. The number of temporary staff has increased by 22 fte at the half year point this year compared to the previous year.

2.8 There has been a seasonal increase in the number of overtime hours worked in the last quarter, although the actual level continues to be the lowest in three years. The trend continues to be similar in turnover and recruitment to vacant posts generally remains buoyant. Overall sickness rates remain reasonably consistent and show a small reduction in the last 12 months compared to the previous financial year. However, the last quarter shows an unusual increase in sickness absence for the time of year and a small upward trend in the half-year point on previous years.

3. Recommendation

3.1. That the financial, performance and workforce monitoring information be noted.

CORPORATE OR LEGAL INFORMATION:

Links to the Corporate Strategy


Hampshire safer and more secure for all:	yes
Corporate Business plan link number (if appropriate):
Maximising well-being:	yes
Corporate Business plan link number (if appropriate):
Enhancing our quality of place:	yes
Corporate Business plan link number (if appropriate):


Section 100 D - Local Government Act 1972 - background documents

The following documents discuss facts or matters on which this report, or an important part of it, is based and have been relied upon to a material extent in the preparation of this report. (NB: the list excludes published works and any documents which disclose exempt or confidential information as defined in the Act.)

Document	Location
None

Appendix B

IMPACT ASSESSMENTS:

1. Equalities Impact Assessment:

1.1. The proposals in this report are in accordance with the budget strategy and the County Council's financial management policy. This policy applies equally to all services and ensures consistent financial management decisions across all services, and the proposals in this report are not considered discriminating.


CULTURE, COMMUNITIES AND RURAL AFFAIRS					APPENDIX C

BUDGET MONITORING REPORT 2009/10

POSITION OCTOBER 2009


2008/09		2009/10	2009/10	2009/10	2009/10
			Actual	Forecast	Current Forecast
Actual	Division of Service	Budget	October	Outturn	Variance
£' 000		£' 000	£' 000	£' 000	£' 000

1,295	Archives	1,319	650	1,322	3
19,221	Libraries	19,262	7,622	19,307	45
195	Hampshire Learning	251	-1,431	251	0
2,465	Museums Main Service	2,448	1,487	2,441	-7
330	Milestones	336	330	373	38
580	Tourism Marketing and Design	587	244	587	0
2,115	Arts	2,250	902	2,300	50
5,043	Countryside	4,970	1,625	4,995	0
1,890	Sport, Community and Outdoor Services	2,077	-319	2,077	0
164	Calshot	284	-650	284	0
498	Policy Development Initiatives	597	239	597	0
902	Director & Business Development	1,029	471	1,029	0


34,698	Total	35,409	11,169	35,564	130


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009





2008/09		2009/10	2009/10	2009/10	2009/10
Actual	ARCHIVES		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


1,017	Employees	1,035	520	1,033	-2
223	Premises	248	154	248	0
4	Transport	3	2	3	0
129	Supplies and services	119	39	125	6
17	Central support services	17	0	17	0
1,390		1,422	715	1,426	4
95	Less income(fees and charges)	103	65	104	-1

1,295	Net Current Expenditure	1,319	650	1,322	3


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009



2008/09		2009/10	2009/10	2009/10	2009/10
Actual	LIBRARIES		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000
£' 000

13,195	Employees	12,957	6,679	12,936	-21
2,210	Premises	2,475	1,109	2,390	-85
580	Transport	606	261	594	-12
3,235	Supplies and services	2,975	488	2,988	13
2,449	Materials	2,606	1,061	2,606	0
175	Central support services	215	-10	215	0
21,844		21,834	9,588	21,729	-105
1,085	Less recharges to Schools for service level agreements	1,088	1,115	1,088	0
20,759		20,746	8,473	20,641	-105
1,537	Less income (fines,fees etc)	1,484	851	1,334	150

19,222	Net Current Expenditure	19,262	7,622	19,307	45


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009





2008/9		2009/10	2009/10	2009/10	2009/10
Actual	HAMPSHIRE LEARNING		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


823	Employees	513	464	513	0
5	Premises	0	3	0	0
26	Transport	17	48	17	0
210	Supplies and services	1,984	209	1,984	0
1,279	Support Services	0	558	0	0
2,343		2,514	1,281	2,514	0
2,148	Less income(fees and charges)	2,263	2,712	2,263	0

195	Net Current Expenditure	251	-1,431	251	0


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009





2008/09		2009/10	2009/10	2009/10	2009/10
Actual	MUSEUMS MAIN SERVICE		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000

£' 000

3,255	Employees	3,189	1,284	3,176	-13
351	Premises	503	206	509	6
202	Transport	119	36	119	0
836	Supplies and services	987	192	987	0
87	Central support services	87	0	87	0
4,731		4,885	1,718	4,878	-7
94	Add recharges	91	0	91	0
4,637		4,794	1,718	4,787	-7
2,171	Less income (JMC contributions etc)	2,346	231	2,346	0

2,466	Net Current Expenditure	2,448	1,487	2,441	-7


	CULTURE, COMMUNITIES AND RURAL AFFAIRS				APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009





2008/09		2009/10	2009/10	2009/10	2009/10
Actual	MILESTONES		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


360	Employees	412	234	402	-10
332	Premises	379	296	413	34
4	Transport	5	2	5	0
397	Supplies and services	363	113	386	23
1,093		1,159	644	1,207	48
184	Less Basingstoke contribution	185	93	185	0
909		974	551	1,021	48
579	Less income	638	221	648	-10

330	Net Current Expenditure	336	330	373	38


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009





2008/09		2009/10	2009/10	2009/10	2009/10
Actual	TOURISM MARKETING AND DESIGN		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


433	Employees	488	205	487.6	-0
0	Premises	0	0	0	0
8	Transport	10	5	10.2	0
299	Supplies and services	257	181	257	-0
	Central support services	0	0	0	0
740		755	391	754	-1
160	Less income	168	148	167.6	0

580	Net Current Expenditure	587	244	587	-0


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009



2008/09		2009/10	2009/10	2009/10	2009/10
Actual	ARTS		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


940	Employees	1,233	589	1,234	0
76	Premises	82	48	82	-0
20	Transport	21	12	21	-1
2,068	Supplies and services	2,327	1,467	2,377	50
56	Central support services	55	5	55	-0
3,160		3,718	2,121	3,768	50
1,044	Less income (fees and charges)	1,468	1,219	1,468	1

2,116	Net Current Expenditure	2,250	902	2,300	50


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009



2008/09		2009/10	2009/10	2009/10	2009/10
Actual	COUNTRYSIDE		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000
£' 000

3,571	Employees	4,040	1,871	3,860	-180
437	Premises	356	201	451	95
325	Transport	316	143	334	18
2,107	Supplies and services	1,331	509	1,597	240
107	Central support services	110	10	109	0
6,546		6,152	2,734	6,350	173
1,503	Less income(fees and charges)	1,182	1,109	1,355	-173

5,043	Net Current Expenditure	4,970	1,625	4,995	0


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009



2008/09	SPORT, COMMUNITY &	2009/10	2009/10	2009/10	2009/10
Actual	OUTDOOR SERVICES		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


1,599	Employees	1,671	773	1,672	0
94	Premises	67	45	67	-0
97	Transport	97	44	97	-0
2,051	Supplies and services	2,118	851	2,119	1
62	Central support services	66	5	65	-0
3,903		4,019	1,718	4,019	1
2,013	Less income(fees and charges)	1,942	2,037	1,942	-0

1,890	Net Current Expenditure	2,077	-319	2,077	0


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009





2008/09		2009/10	2009/10	2009/10	2009/10
Actual	CALSHOT		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


1,597	Employees	1,711	804	1,711	0
404	Premises	477	238	477	0
49	Transport	59	20	59	0
576	Supplies and services	683	278	683	0
4	Central support services	4	5	4	0
2,630		2,934	1,345	2,934	0
2,466	Less income	2,650	1,994	2,650	0

164	Net Current Expenditure	284	-650	284	0


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009



2008/09		2009/10	2009/10	2009/10	2009/10
Actual	POLICY DEVELOPMENT		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000




498	)Expanding the user base	597	239	597	0
	)Innovation & service quality
	)Market Development
498	)Staff Development	597	239	597	0
	Less income (fees and charges)	0	0	0	0

498	Net Current Expenditure	597	239	597	0


	CULTURE, COMMUNITIES AND RURAL AFFAIRS			APPENDIX D

	BUDGET MONITORING REPORT 2009/10

	POSITION OCTOBER 2009





2008/09		2009/10	2009/10	2009/10	2009/10
Actual	DIRECTOR AND BUSINESS DEVELOPMENT		Actual	Forecast	Current Forecast
		Budget	October	Outturn	Variance
		£' 000	£' 000	£' 000	£' 000


855	Employees	878	412	858	-20
3	Premises	0	-2	0	0
23	Transport	25	5	25	0
51	Supplies and services	126	57	146	20
0	Central support services	0	0	0	0
932		1,029	472	1,029	0
30	Less income (fees and charges)	0	1	0	0

902	Net Current Expenditure	1,029	471	1,029	0

Appendix E


					Projected year end
			Q1&2	Target	Projected year end
		2008/9	2009/10	2009/10	2009/10
Libraries
	Visits per 1,000 population	5,410	5,296	5650	5,129

Museums
	Visits per 1,000 population (in person)	326	178	333	305
	Number of pupils visiting in organised groups	37,897	16,504	35,000	35,000
Outdoor Centres
	Number of users (Bednights)	51,400	38,100	52,000	49,719
Countryside
	Number of visits to principal sites	1.52m	1,030,000	1.55m	1.55m
Arts Centres
	Number of box office bookings	75,200	31,550	76,000	79,155

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