Archived decisions

HAMPSHIRE COUNTY COUNCIL

Executive Decision Record

1. The following decisions were made:

1.1. That the Executive Member gives approval to implement the proposed tendering strategy for Older Persons and Physical Disabilities services.

1.2. That the Executive Member gives approval to extend through Single Tender Criteria up to 93 contracts for Older Person and Physical Disabilities services in accordance with the proposed tender schedule for December 2009 to September 2012 set out in Appendix 1 (confidential appendix). The extensions will allow for like services to be aligned within their cluster as well as sufficient time to review and tender.

2. Reasons for the decision:

2.1. As of 1 April 2009, there are 93 contracts for Older Person and Physical Disabilities services in place. The overall value of these contracts are £6,795,519 per annum.

2.2. EU procurement regulations dictate that, most contracts will now have to be competitively tendered. In order to manage this increased workload and to achieve improved procurement practice and back-office functions, it is proposed that a tendering strategy is implemented. This will enable contracts to be grouped together according to service type and tendered as a group.

2.3. This approach will enable services to be reviewed on a county-wide basis at least six months prior to the tender starting, to determine appropriateness of service and level of need. It will provide an opportunity to reconfigure and modernise services, to meet current need and to provide equitable services across the county.

2.4. The groups of contracts will be tendered over a two year period from 2010 to 2012. Extensions are requested for 93 of the current contracts in order to implement the proposed tender and review programme for 2010-2012

3. Other options considered and rejected: None

4. Conflicts of interest:

4.1. Conflicts of interest declared by the decision-maker: None

4.2. Conflicts of interest declared by other Executive Members consulted: None

5. Dispensation granted by the Standards Committee: none.

6. Reason(s) for the matter being dealt with if urgent: not applicable.

7. Statement from the Decision Maker: