Archived decisions

HAMPSHIRE COUNTY COUNCIL

Decision Report

1. Executive Summary

1.1. The report seeks approval to the design proposals for an extension and refurbishment works at Greenfields Junior School, Hartley Wintney, at an estimated total cost of £495,000 (including fees of £63,000).

2. Scope of Work

2.1. It is proposed to create a two-classroom extension to the southwest of the main building and undertake internal alterations in order to provide much-needed appropriate teaching spaces. A number of the existing classrooms are undersized and of irregular shape, which restricts teaching and classroom activities.

2.2. Although funding for the project has already been approved this report outlines the available funding within which the project must be designed and delivered.

2.3. Any significant issues from either the Risk or Combined Impact Assessment will need to have specific attention in the design or implementation of this project.

3. Contextual Information

3.1. Greenfields Junior School is located in the village of Hartley Wintney in the northeast of Hampshire. The school net capacity is 196 places and there are currently 215 pupils on roll. The proposals do not increase pupil capacity.

3.2. The main school buildings are of SCOLA system-built construction with brick facades and aluminium windows, dating from 1976.

3.3. It is anticipated that the works will be procured through a traditional tender process during December 2009. The works are programmed to commence on site during April 2010 and complete during September 2010.

4. Finance

4.1. Capital Expenditure:

The Capital Expenditure has already been approved; the following tables outline the breakdown of its distribution across the project:

* The means by which the difference between the Current Estimate and the Capital Programme allocation is to be met are shown in the table below:

4.2. Sources of Funding:

c) Building Cost:

Net Cost of new extension = £2,030.48 per m²

Gross Cost - the scheme consists largely of refurbishment works, therefore it is not appropriate to quote a gross cost.

d) Furniture & Equipment: To be supplied by School

4.3. Revenue Issues:

a) Overview of Revenue Implications:

Please Note: The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

b) Energy Costs:

The estimated annual energy consumption for the new accommodation will

meet that required by current Building Regulations.

5. Risk & Impact Issues

Please see Appendix B for a summary of the risk and impact issues considered in relation to the design of this project.

6. Details of site and existing Infrastructure

6.1. The school is located on a spacious site, the main school building being of single-storey SCOLA construction. The layout of the main hall and classrooms forms a small open courtyard at the core of the building.

6.2. It is anticipated that the existing mains services and drainage will be sufficient to serve the proposed extension.

6.3. There are no proposals to alter the existing vehicular or pedestrian access routes to the school. For the duration of the works, the contractor will create a temporary access route and no deliveries or movement of plant to or from the school site will take place between 8.30-9.15 am and 3-3.45 pm on school days.

7. Scope of the Project

7.1. It is proposed to construct a two-classroom extension to the southwest of the main building on an existing grassed area. The following accommodation is provided:

· two classrooms

· cloak room

· circulation with study area

· covered external work/play area

7.2. Some internal alterations will also be carried out as part of the proposals, consisting of the conversion of three undersized classrooms into two full-sized classrooms. One other existing classroom will be converted to form multi-purpose room, one use of which could be after-school clubs Two existing blocks of toilets will also be refurbished if this can be achieved within the budget. The existing radiators within the new classrooms will be replaced with low-surface temperature radiators to improve pupil safety.

7.3. The proposed extension will have level access throughout. The existing building provides level access to the main entrance.

8. The Proposed Building

8.1. The extension will be of brick/block construction to complement the existing, with a high-performance roof. Windows and doors will be aluminium powder-coated double-glazed units.

9. External Works

9.1. A mature willow tree which is close to the main school building will be removed to facilitate the proposed extension. A new willow tree will be planted on the school site at a suitable distance from the school buildings.

9.2. Landscaping works consist of providing a level path access around the extension, with a covered play area to the southeast.

10. Planning

Planning permission for the scheme was granted during October 2009.

11. Building Management

The existing building management arrangements will continue.

12. Professional Resources

Mechanical and Electrical ) Property, Business & Regulatory

Structural Engineering ) Curtins Consulting

Architectural ) Property, Business & Regulatory

Quantity Surveying ) Property, Business & Regulatory

13. Consultations

The following have been consulted during the development of this project and any relevant feedback can be seen in overview in Appendix C:

Local County Councillor

School/Governors

Children's Services

Fire Officer

Access Officer

Planning Department

14. Recommendations

That the Executive Lead Member for Children's Services approves the proposal for an extension and refurbishment works at Greenfields Junior School, Hartley Wintney, at an estimated total cost of £495,000 (including fees of £63,000).

CORPORATE OR LEGAL INFORMATION:

Links to the Corporate Strategy

Integral Appendix B

RISK & COMBINED IMPACT ASSESSMENT:

Race and Equality Impact Assessment

Race and equality impact assessment has been considered in the development of this report and no adverse impact has been identified.

Crime Prevention Issues

The County Council has a legal obligation under Section 17 of the Crime and Disorder Act 1998 to consider the impact of all the decisions it makes on the prevention of crime. The proposals in this report have no impact on the prevention of crime.

Fire Risk Assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and Safety

A designer's risk assessment and a design health and safety plan, in accordance with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme.

Climate Change

The extension has been orientated to minimise unwanted solar gains whilst maintaining good levels of natural daylight and cross-ventilation. This has been achieved through the north-facing location of the classrooms, together with large overhangs to the south corridor. Ventilation will be boosted in the summer months by roof extracts and in the winter these will provide adequate levels of fresh air without the need to open windows and lose warm air or create draughts.

The building fabric has increased insulation values to exceed minimum building regulations standards. This will reduce the heating demands of the building.

All new lights will be controlled with motion sensors to turn off lights when the rooms are not occupied.

If the toilet refurbishment can be achieved within funding, then the new fittings will reduce water consumption for the sinks, toilets and urinals.

Integral Appendix C

FEEDBACK FROM CONSULTEES:

OTHER EXECUTIVE MEMBERS:

OTHER FORMAL CONSULTEES: