HAMPSHIRE COUNTY COUNCIL

Decision Report:

1. Summary

1.1 This report seeks approval to the addition of funding to major capital projects, at pre contract stage, following the approval of the design project appraisal by the Executive Lead Member for Children's Services and the Executive Member for Policy and Resources.

1.2 Appendix 2 shows those capital projects for which an allocation has been made in the Children's Services Capital Programme and where the Director of Property, Business and Regulatory Services is either, or will shortly be, progressing feasibility work for these projects.

1.3 The schemes within this report generally reflect the priorities in the Corporate Strategy by providing excellent school facilities which enhance the quality of place, providing safer and more accessible facilities and maximising well-being, thus benefiting all users of the premises.

2. Completed Schemes

2.1 Since the last meeting of the Executive Lead Member for Children's Services schemes at the following schools have been completed and the new accommodation handed over to the Children's Services Department. These schemes remain financially on target:

SCHOOL COMPLETION DATE

Bentley Primary School (extension) November 09

Crestwood College, Eastleigh (internal refurbs) July 09

Crestwood College, Eastleigh (landscape) August 09

Fordingbridge Junior School (extension) September 09

Henry Beaufort Secondary School, Winchester (STP) October 09

Knights Enham Schools, Andover (extension) August 09

Park Gate Primary School (extension) September 09

Roman Way Primary School (extension) November 09

Thornden School, Chandler's Ford (extension) December 09

3. Additional Works and Funding Added Post Contract

The following schemes have had further funding added to the contract for specific additional works.

3.1 Sopley Primary School, Christchurch - classroom extension

The following additional Landlord contributions have been made:

P&R 2009/10 (engineering) - water main upgrade 7,000

P&R 2009/10 (electrical) - electrical upgrade 10,000

P&R 2009/10 (electrical) - electrical mains upgrade 10,000

The School has made an additional contribution to the

scheme to cover the cost of additional works to fit out

the first floor to form a multi-purpose space

School (devolved capital) 65,000

3.2 Wyvern Technology College, Eastleigh - J-track

The School has contributed a further £11,000 of devolved capital towards the cost of additional fencing and footpath works requested by them.

A contribution of £76,000 P&R funding has been made to cover drainage works and regrading of existing pitches.

4. Additional Works and Funding added at Pre Contract Stage

Appendix 1 and 2 provide detailed information for all current capital projects at their varying stages. Included are those at pre contract stage, where additional funding has been added since the approval of the design project appraisal by the Executive Members' for Children's Services and Policy and Resources.

Additional funding has come from various sources including increased Children's Services Capital Programme allocations, and inflation and tolerance adjustments; additional school funding for specific additional requested works, and Policy and Resources budgets for additional Landlord maintenance items which can easily be included within the overall scheme.

4.1 Dove House School, Basingstoke - covered sports pitch

Following a review of this project, the school has increased their level of funding to complement the scale and scope of proposals they have asked the Director of PBRSIT to design. The proposals can now progress to planning stage and engagement of a main contractor through a mini-competition. The final programme of works and completion date is currently being assessed and will be updated in the next Major Projects report.

A contribution of £50,000 from Policy and Resources NDS Capital Repairs has been made to replace and upgrade failing services infrastructure which have also reached capacity.

4.2 Wildern Secondary School, Hedge End - New Theatre

Following a successful bid to the DCSF for Colocation Funding, an additional £700,000 (including fees) has been added to the scheme to ensure its viability. The increased funding is being used to ensure that the theatre has a full suite of specialist technical equipment at completion.

The additional money will also cover the costs of gaining a BREEAM `very good' rating, and increasing the quality and robustness of finishes in the building.

5. Programme updates

5.1 Crofton School, Stubbington - extension to form resource for autistic pupils

Start on site has been delayed due both to ecology issues (which have now been resolved) and the need for a redesign of the proposed foundations due to poor ground conditions.

The scheme is currently being tendered and it is now anticipated that works will commence on site during January 2010 and complete during September 2010.

5.2 Noadswood School, Dibden Purlieu - Mini STP/tennis court

The scheme was originally programmed to commence on site during September 2009 and the works have been negotiated with a Framework Contractor. However, the scope of the works is currently being reassessed in order to ensure that the cost stays within the available budget. It is now anticipated that works will commence on site during November 2009 and be completed during December 2010.

5.3 Wyvern Technology College, Eastleigh - J-track

The scheme commenced on site during February 2009 but due to the presence of a protected reptile species on an adjacent site, the programme has been delayed by approximately three months and is now scheduled to complete during January 2010.

6. East Anton Primary School, Andover - enabling works

6.1 Following reports to the Buildings Land and Procurement Panel on 2 October 2009 and the Executive Lead Member for Children's Services on 15 October 2009 outlining proposals for a temporary school at East Anton, approval is now sought to enabling works at a total estimated cost of £658,000 (including fees).

6.2 The four-classroom temporary school will be sited on the northern primary school site reserved for a new, permanent school to serve the major housing development at East Anton, Andover. The temporary school, comprising of four classrooms and associated teaching and admin spaces, is required to accommodate the predicted numbers of children arising from the early dwelling completions of the wider residential development. The temporary school is required to be operational for the summer term 2010. Should it be required, a further three temporary classrooms can be accommodated on site taking the capacity of the temporary school to one form of entry. The works will also include the formation of the formal sports pitch that will service the permanent school, together with an area of formal hard play which will also be utilised by the permanent school.

6.3 A planning application for the temporary school was submitted in October 2009. This application will presented to Hampshire County Council's Regulatory Committee on 13 January 2010 for determination. It is anticipated the works will commence on site in February 2010 and complete in April 2010.

6.4 A project appraisal for the proposed new school will be submitted to the Buildings, Land and Procurement Panel and Executive Member for Policy and Resources in the New Year.

Recommendations

1. That progress on the major capital projects being undertaken by the Director of Property, Business and Regulatory Services be noted.

2. That approval is given to the enabling works at East Anton Primary School, Andover, at a total value of £658,000.

Links to the Corporate Strategy

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

Published works.

Documents which disclose exempt or confidential information as defined in the act.

TITLE FILE

Architect's plans Property Management Contract Reconciliation Statements Information Files, PBRS

Tender schedules Project Appraisal

MAJOR PROJECT STATUS REPORT Appendix 1

Appendix 2

Other Schemes in the Children's Services Capital Programme

The following schemes are included in the Children's Services 2009/10 Capital Programmes and the Director of Property, Business and Regulatory Services is either currently, or shortly will be, progressing feasibility work for these. Where appropriate eg due to specific spend profiles or in order to meet an agreed programme of works, planning applications may be submitted for these schemes, prior to appraisals being presented to the Executive Lead Member for Children's Services or Policy and Resources:

Allocation

School (including fees)

£'000

PRIMARY

SECONDARY

SPECIAL

EDUCATION OTHER THAN AT SCHOOLS