Archived decisions

HAMPSHIRE COUNTY COUNCIL

Executive Decision Record

1. The following decision was made:

a) That approval be given to tender the term contract for the installation and maintenance of traffic signal and associated equipment for a period of three years from July 2011, extendable annually by additional periods of one year up to a maximum total contract period of five years.

b) That the Director of Environment be authorised to award this contract and subsequent extensions to this contract up to the maximum total contract period of five years, subject to a satisfactory performance.

c) That the Director of Environment be authorised to vary the scope of the contract as necessary in line with service improvement objectives.

2. Reason for the decision:

2.1. The existing traffic signal maintenance contract finishes at the end of June 2011.

3. Other options considered and rejected:

3.1. A 'do minimum' option was considered where maintenance and installation work would be undertaken independently, with a term maintenance contract similar to the present arrangement, but with separate individual tenders for each traffic signal installation.

3.2. An option to utilise a national buying framework provided by the Office of Government Commerce (OGC) was considered. The OGC is an executive agency of HM Treasury, and the OGC Buying Solutions provide a number of frameworks open to public and private sector organisations spending public money.

3.3. Other options considered the scope for formal partnering with other local authorities, and the scope for varying the equipment included in the contract.

4. Conflicts of interest:

4.1. Conflicts of interest declared by the decision-maker: none.

4.2. Conflicts of interest declared by other Executive Members consulted: none.

5. Dispensation granted by the Standards Committee: none.

6. Reason(s) for the matter being dealt with if urgent: not applicable.

7. Statement from the Decision Maker:

2130Decn/873/AG