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**Group Manager `A' - Decrease of 6 FTE on established posts since the last report Six Group Manager `A' post regraded as outlined above. ( -6 FTE) |
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Station Manager `B' & `A' - No change in number of established posts since the last report. |
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***Watch Manager `B' - Increase of 2.64 FTE on established posts since the last report. Ops Support Co-ordinator ( 40009136) this post was regraded, using the job evaluation processes applicable for Grey Book positions, from a WM `A' to WM'B' position. This was backdated with effect from 24 March 2009 ( +1FTE) Appliances and Equipment Officer ( 40009138) this post was regraded, using the job evaluation processes applicable for Grey Book positions, from a WM `A' to WM'B' position. This was backdated with effect from 24 March 2009 ( +1FTE) Watch Manager ( Risk) ( 40009149) this post was regraded, using the job evaluation processes applicable for Grey Book positions, from a WM `A' to WM'B' position. This was backdated with effect from 24 March 2009 ( +1FTE) Fire Safety Officer post ( 40009093) 0.36 FTE of post used to offset the regarding costs of GM'A' to GM'B's until 31.12.2009. ( - 0.36 FTE) |
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****Watch Manager `A' - Decrease of 4 FTE on established posts since the last report. Three WM'A' posts were regarded to WM'B' ( details outlined above) (-3FTE). Road Safety Team Liaison Officer ( 50108820) position to be held vacant from 1.11.2009 to 30.06.2010 to fund a Crew Manager post in the Arson Task Force. ( -1 FTE) |
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Crew Managers - No Change in established posts since the last report. |
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*****Firefighters(FF) - Decrease of 1 FTE on established posts since the last report. Firefighter position held to cover costs of temporary Risk Intelligence Manager ( 50082229) for the period 1.11.2009 to 31.3.2010. |
4.2.5 |
The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay. |
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4.2.6 |
Based on the headcount figures above for this period we have a total of 31.25 posts that receive external or other funding, an increase of 1 FTE on the previously reported numbers. The following is a summary of these posts and the changes during this period: |
4.3 |
Externally/Other Funded Posts Breakdown ( Grey Book) |
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4.3.1 |
The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 October to 1 December 2009. |
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4.3.2 |
Post Title/Area |
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Funding Source |
Start/End Date |
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SM ( Policy and Procedures) 50293742 SM Dev |
|
This is a temporary position funded by SEFIP for the period 1 December 2009 to 30 June 2010 |
1 December 2009 to 30 June 2010 |
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Total |
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1 FTE additional post added |
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4.3.3 |
The following is a summary of all other existing Externally/Other Funded (Grey Book) arrangements that are in place: |
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Post Title/Name/Area/ Position Number |
Funding Source |
End Date |
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CFRAU Advisor Area Manager B 50141189 |
CLG are funding this position. Arrangement extended to 31 October 2010 |
31 October 2010 |
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Maritime Coastguard secondment Area Manager B 50139114 |
The Maritime Coastguard Agency are funding a three year secondment |
30 September 2011 |
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Risk Intelligence Manager Group Manager 'A' 50082229 |
Arrangement extended for a further six months to 31 March 2010 Funding from existing manager position and by keeping other position/s vacant. Until 31 March 2009 covered by two control room operator vacancies. Now to be covered by a Station Manager vacancy in Service Delivery ( position number 50012156 - Technical enforcement officer) . |
31 March 2010 |
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Project Manager - out of Scope Group Manager `A' 50131478 |
Post established from 7 July 2008 to look at the Regional Control Centre ` Out of Scope' activities. Funding from project budget for a 12 month period. Arrangement Extended for a further year. |
6 July 2010 |
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Efficient and Flexible Crewing Project Manager Group Manager `A' 50190245 |
Two Firefighter posts held vacant to fund this position. |
April 2010 |
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Station Manager `B' Urban Search And Rescue 50024782 |
CLG funded from New Dimensions |
Reviewed annually |
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Assistant Fire Resilience Co-ordinator SM'B' 50054726 |
Secondment to Fire Service College. CLG funded. Arrangement extended to 31 March 2010 and grade increased to Station Manager `B' |
31 March 2010 |
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Station Manager `B' RDS project 40007628 |
To continue the work previously undertaken by the group manager temporary post on a review of the RDS arrangements. |
20 July 2010 |
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Station Manager `A' Urban Search and Rescue ( 50092086) |
Funded externally by CLG |
From 1 October 2008 Reviewed annually |
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SCAS Liaison Officer Station Manager'A' (50153443) |
6 Month arrangement 75% funded by SCAS and 25% by HFRS Arrangement extended to 31 December 2009. Request received to extend arrangement further awaiting confirmation of revised date. |
31 December 2009 |
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Personnel Reserve Manager Station Manager `A' 50268591 |
Funding for this post has come from the existing Watch Manager (Personnel Reserve) position 50074822 being kept open together with the difference in grade being funded from contingency. |
31 May 2010 |
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Watch Manager `B' ( Protection) 50002503 0.25FTE |
Part Time Watch Manager post becomes full time position, funded by 25% vacant green book post in the same team and 25% internal funding from contingency. |
Review September 2010 |
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Watch Manager `B' (3 posts) USAR 50092087 50092088 50092089 |
CLG funding for New Dimension |
Reviewed annually |
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Community Safety Officer (PCC) Watch Manager `B' 50244904 |
One year grant from Portsmouth City Council (PCC) ends 20 April 2009. Second year to be funded by HFRS. |
20 April 2010 |
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Watch Manager `A' (3 posts) USAR 50016815 50024781 50024783 |
CLG funding for New Dimension |
Reviewed annually |
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Watch Manager "A" Animal Rescue 50175423 |
Animal Rescue Specialist position created as a new role ( 50175423) with effect from 1 April 2009. The post is to be funded from income generated.(+1 FTE) Review after 1 year. |
31 March 2010 |
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Youth Interaction Officer Crew Manager 50081784 |
£17500 received from Southampton Local Authority and 22 K from Southampton Group Grant. Arrangement to be extended to 31 March 2010. |
31 March 2010 |
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Community Link Officer Crew Manager 50042275 |
Arrangement extended LPSA reward grants £40k 09/10 and 10/11 |
31 March 2011 |
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Crew Manager (3 posts) Urban Search And Rescue 50016806 50028368 50028369 |
Communities and Local Government (CLG) |
Reviewed annually |
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Crew Manager Risk ( MDT) 50261639 |
As part of the Mobile Data Terminal (MDT) interim solution it has been agreed that a temporary crew manager position will be funded to support the issue, collation and quality assurance of Site Specific Risk Information that is currently being gathered by crews. Arrangement extended to 30 April 2010 |
30 April 2010 |
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Personnel Reserve Supervisor Crew Manager 50268592 |
Firefighter post (50268592) to be kept vacant to fund this position. |
30 June 2010 |
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FF (3 posts) Urban Search And Rescue 50036968 53336967 50028370 |
Communities and Local Government (CLG) |
Reviewed annually |
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Princes Trust Secondment Firefighter 50018105 |
Prince's Trust arrangements - no funding to backfill posts. |
23 December 2009 |
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Total |
30.25 FTE headcount |
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4.3.4 |
Note 1: End dates may be reviewed depending on funding/Project/Task need. Any that have changed during this period have been highlighted with Bold text. |
4.3.5 |
Note 2: The Urban Search And Rescue (USAR) posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by the Communities and Local Government ( CLG) as per their requirements. It is reviewed annually with no end date given. Funding has just been confirmed for the period 2008 - 2011. |
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4.4 |
Retained Duty System ( RDS) Establishment - Represented as 24 hour cover units (See Note 1 Below) Grey Book |
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4.4.1 |
Role |
Authorised Establishment (FTE) |
Actual Establishment Full Time Equivalent(FTE) |
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Watch Manager A |
47 |
60.35 |
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Crew Manager |
114 |
93.15 |
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Ff |
487 |
438.25 |
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Total |
648* |
592.75 ( 55.25 Full Time Equivalent ( FTE) under establishment) |
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4.4.2 |
Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover 1 FTE, a part unit equals 0.75 cover FTE. Actual establishment figures includes 3 x Animal Rescue specialists that also undertake retained duties. |
4.4.3 |
* The overall authorised establishment has remained the same since the last report and the actual establishment has increased from 586.75 FTE to 592.75 FTE, although overall 55.25 FTE under establishment. There are a further 4.75 FTE that are on a break in service so are excluded from these numbers. Although there are a further 7 people undertaking the initial training course in January 2010 including 1 female candidate and 5 people currently booked on the March 2010 course to fill RDS vacancies at various locations. Additional applicants are currently undertaking the selection processes. Further recruitment activities are being planned/undertaken in local communities by Group Managers, focussed particularly on risk critical stations. |
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4.5 |
Externally Funded Team Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) Grey Book |
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4.5.1 |
Authorised Establishment (Head Count) |
Externally/Other Funded (Head Count) |
Actual Establishment (Head Count) |
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0 |
33 |
32 |
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4.5.2 |
Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 33 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only. |
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4.6 |
Control Establishment (Grey Book) |
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4.6.1 |
Authorised Establishment FTE |
Externally/ Other Funded |
Actual Establishment FTE |
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38.20 |
2.80 |
40.5 |
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4.6.2 |
*This figure excludes 1 Full Time Equivalent for the post of Database Co-Ordinator (CCC) that is included under the green book establishment. This post is currently vacant. |
4.6.3 |
Firelink/Firecontrol Project Manager 50005131 This post is on the establishment although filled by a substantive Senior Control Operator on secondment until 7 January 2010. |
4.6.4 |
Control operator post (50032075)is being held vacant. |
4.6.5 |
The following is a summary of all existing Externally/Other Funded (Control Room) secondment arrangements that are in place: |
Post Title/Reference Code |
Funding Source |
Start/End Dates |
Firelink Project Support Officer 50082228 |
Funded from the Regional Control Centre budget from CLG. Request received to extend this arrangement, awaiting confirmation. |
2 January 2010 |
Secondment to DCLG Fire Control Design Team 50074959 |
Group Fire Control Officer (GFCO). Control has been seconded for 12 Months to the Communities and Local Government (CLG). Extended to Feb 2010. |
Feb 2010. |
FBU full time Trade Union Official 50074598 |
80% of funding from Fire Brigades Union ( FBU). Position to be filled by HFRS Senior Control Operator seconded to this position. 4 year arrangement. |
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Total |
2.80 FTE |
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4.7 |
Green Book Establishment (Including Incident Support Teams (IST)) |
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4.7.1 |
|
Authorised Establishment (Full Time Equivalent FTE) |
Externally/Other Funded |
Actual Establishment Full time Equivalent (FTE) |
|
IST |
47 (Head Count) |
- |
47 (Head Count) |
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Other |
272.22* |
22.41 |
276.98 ( 17.65 FTE under establishment)* |
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319.32 |
22.41 |
323.98 |
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4.7.2 |
Note: IST. Whilst they do not cover 1 FTE, they are counted in the above figures as 1 Team Member equalling 1 FTE. The IST which includes the Emergency Catering Team and the Incident Command Team has a head count establishment of 47, a decrease of 3 FTE on the previous reported figures. The actual establishment figure has not changed since the last report. |
4.7.3 |
Other: Please note the authorised establishment figure has decreased by 0.10 FTE since the last report. |
4.7.4 |
* We currently have 6 agency temps within HFRS. Two are covering Station Support Administrative secondments/vacancies. One is covering on the helpdesk whilst the recruitment activities are underway, one person covering a vacancy in the HR (Workforce planning) team, one person is undertaking data input for the RCC project and the final person is covering maternity leave for a secretarial post. |
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4.7.5 |
**Externally/Other funded arrangements - the total number of arrangements in place has increased by 2.44 FTE in this period, moving from 19.97 FTE to 22.41 FTE, however some arrangements have ceased and been replaced by others. The breakdown below gives a summary of the positions that have been confirmed. |
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4.7.6 |
Based on the headcount figures above for this period we have a total of 22.41 FTE posts that receive external or other funding. The following is a summary of these posts and the changes during this period: |
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4.8 |
Externally/Other Funded Posts Breakdown (Green Book) |
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4.8.1 |
The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 October 2009 to 1 December 2009. |
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4.8.2 |
Post Title/Area/Position Number |
Funding Source |
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Firelink General Duties assistants 3 Posts (50294227;50294229;50294231) (+1.77 FTE) |
Three posts required for 16 weeks on reduced hours to facilitate the Mobile Data Terminal fit out. Commenced on 16.11.2009. Funded from Regional Fire Control budget. |
31 March 2010 |
|
Youth Support Officer (+ 0.67 FTE) |
Proportion of role now funded by LPSA2 grant |
31 March 2010 |
|
Total |
(+2.44 FTE )Full Time Equivalent posts added |
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|
4.8.3 |
The following is a summary of all other existing Externally/Other Funded arrangements that are in place for Green Book positions: |
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|
|
Post Title/Area/position number |
Funding Source |
End Date |
Hydrant Technician |
Additional temporary position for eighteen months to support additional workload for team. Funded from Hydrant maintenance budget. |
1 February 2011 |
Analyst ( Police Secondment) 50278687 1FTE |
Six month secondment to be funded from contingency by HFRS. |
January 2010 |
Strategic Marketing and Communications Adviser 50273988 1FTE |
Temporary role for one year. Joint role for HFRS and CFOA. CFOA funding 60% of post for 1 year and remainder of funding from Head of Marketing and Communications role, following reduction in her hours. |
1 September 2010 |
RCC Data Inputter |
Six Month temporary position for the Implementation of Site Risk information . Funded by New Burdens. No Increase to establishment as three posts approved ( see below) |
Review 31 January 2010 |
CRS administrators RCC Project, Grade D 3 Posts ( 1 Filled) 50163567 50163569 50163570 |
With Effect from 1 April 2009 funding is from directors. These positions are to be introduced based on Project needs - only one post filled at present . |
Review 31 March 2010 |
Local Resilience Forum Admin Support Assistant Grade D ( 0.4 FTE) 50261529 |
Funded by Hampshire County Council for a 12 month period. |
10 May 2010 |
Project Manager (WSMI) Grade G ( + 1 FTE) 50193146 |
New position created to manage this significant IT development. Position created for a 12 month period from 14 April 2009 |
13 April 2010 |
Temporary Helpdesk Operator Grade E ( 1 FTE) 500153298 |
Funded internally by IS from internal vacancy 40007500. Arrangement extended until 31 December 2009 when the new substantive post holder joins the team. |
31 December 2009 |
Risk Intelligence Systems Analyst ( Police Secondment) Grade H (1 FTE) 50198605 |
Funding as in Directors Budget Decision Sheet (ref: DS 2.2.28) contingency for 1 year. |
To be confirmed |
Risk Intelligence Systems Support Administrator Grade D ( 1 FTE) 50173720 |
Funding as in Directors Budget Decision Sheet (ref: DS 2.2.28) contingency for 1 year. |
To be reviewed on an annual basis |
Data Migration and Database Co-ordinator Grade E (1 FTE) 50151955 |
Funded from RCC grant for a 12 month period. |
22 March 2010 |
Project Officer (CFOA) Initially 0.5 FTE |
Two year funding from CFOA. 1st year part time position. 2ND Year full time |
1 June 2008 to 31 May 2010 |
Firelink/Firecontrol data manager 50131477 1 FTE |
Temporary position funded from RCC grant. Grade J post. |
20 May 2010 |
Community Safety Youth Support Officer (Portsmouth and Havant Group) 50051524 1 FTE |
Additional funding arrangements determined. 20k from LPSA2 grant (67%) remainder from group budget. |
31 March 2010 |
RFI Inputter posts 50030624 50051522 1.6 FTE |
Arrangement extended to 31.3.2010 due to delays with the implementation of the Retained Management System (RMS) project. |
31 March 2010 |
Fire Safety Officer ( Business Education Team) Grade G 50039612 1FTE |
Funding from Fire Safety officer post, where career break is being taken is to be used to continue funding this post until 30 September 2010 |
30 September 2010 |
RCC Project Administrator 50077662 1 FTE |
DCLG funding for a 12 month period. ( 1 FTE) |
1 April 2010 |
Prince's Trust Delivery Partner Manager 50012085 1 FTE |
Funded from Prince's Trust for a further two years. |
1.September 2010 |
Prince's Trust Co-ordinator 40009172 1 FTE |
Funded from Prince's Trust for a further two years. |
1 September .2010 |
Prince's Trust Essential Skills/Next Steps Facilitator 50012688 0.43 FTE |
Funded from LSC arrangement. |
Extended for a further 2 years until 2011 |
Community Safety Firesetter Intervention Practioner (Southampton Group) 50051682 1 FTE |
Southampton Safe City Partnership have agreed to fund this arrangement for a further period of time. Arrangement extended to 31 March 2010 |
31 March 2010 |
USAR Administrator 50024890 1FTE |
DCLG Funded |
Reviewed annually |
|
Total |
19.96 FTE |
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|
5 |
Green Book Variations to Establishment |
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|
5.1 |
Under the Chief Officer's delegated powers, the following variations have taken place to the establishment ( excluding grading changes) in the time period 1 October 2009 to 1 December 2009 and have not been previously reported to the Human Resources Committee: |
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Post |
Action |
Position Number |
Community Safety Officer ( East) Grade E |
Post is to be deleted with effect from 1 January 2010 to fund regarding changes in Group Manager posts, `A' to `B'. No change to establishment levels until this date. |
40008945 |
Assistant HR Business Partner Post Grade F(-1FTE) |
Post Deleted |
50002730 |
Senior Administrator Business Partner Team Grade E (+1 FTE) |
Funded by deletion of Assistant Business Partner post. |
50295843 |
Senior Administrator Workforce Planning Team Grade E (+ 0.43 FTE) |
Post created wef 7 December 2009 to facilitate a return from maternity for a member of the HR team. Funded by changes in Business Partner team. |
50295796 |
Cleaner ( Petersfield) Grade A (- 0.14 FTE) |
Post Deleted |
50002461 |
Legal Support Officer Grade J (-0.14 FTE) |
Post deleted to fund regrade for GM post 40007574. |
40008884 |
Cleaner ( Hayling Island) Grade A (- 0.11 FTE) |
Post hours reduced. |
40008932 |
Cleaner ( Lymington) Grade A (-0.05 FTE) |
Hours reduced for post. |
40008938 |
Cleaner ( Yately) Grade A (-0.03 FTE) |
Hours reduced for post. |
40008903 |
Cleaner ( Alresford) Grade A (-0.03 FTE) |
Hours reduced for post. |
50126360 |
Cleaner ( Fleet) Grade A (-0.03 FTE) |
Hours reduced for post. |
40008924 |
|
Total change (- 0.10 FTE) |
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6 |
Financial Implications |
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6.1 |
All posts are being funded by the existing budget arrangements, which where advised includes external/other funding. Any costs or savings associated with the variations are expected to be funded from within existing pay budgets or external funding sources. |
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6.2 |
Members will be aware from recent budget monitoring reports that the Service has implemented a number of measures to curtail recruitment activities and contain predicted expenditure in the forthcoming months. |
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6.3 |
The establishment levels continue to be closely monitored to support these initiatives. |
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6.4 |
Predicted efficiency savings are being achieved and utilised where appropriate. |
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7 |
Consultation |
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7.1 |
This report has been compiled in conjunction with the finance department and aligns with the information forwarded to the Finance and General Purposes Committee. |
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8 |
European Convention on Human Rights and the Human Rights Act 1998 |
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8.1 |
The proposals within this report are compatible with the provisions of the European Convention on Human Rights and the Human Rights Act 1998 and considered in the light of the Race Relations (Amendment) Act 2000. |
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|
Section 100D - Local Government Act 1972 - Background Papers The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report. None Note: The list excludes: (1) Published works (2) Documents that disclose exempt or confidential information as defined in the Act |
