The BeeWell Project

Why do we collect and use this information?

Hampshire County Council is working with the University of Manchester on a research project called BeeWell. The research project aims to improve the understanding of the development and drivers of young people’s wellbeing. Hampshire County Council is the data controller for personal information that is shared with the University of Manchester in order to facilitate the project. Please note that no personal data will be published as part of this project.

Information about you is held securely and used for the following purposes in relation to Hampshire County Council’s participation in this project:

• to understand the development and drivers of young people’s wellbeing in Hampshire;
• to facilitate a targeted approach to improve wellbeing in schools, based on young people’s feedback

The information that we collect, hold and share

The following personal and special category information will be collected from the school census for children in years 8, 9 and 10 from the beginning of the next school year (2023/24) at participating schools and will be processed as part of Hampshire County Council’s involvement with this project:

• your personal information such as name, school attended, year group, gender, English as an additional language status, free school meal eligibility, postcode, date of birth, school attendance record and whether you are on a reduced hour timetable;
• your special category information such as Special Educational Need (SEN) provision, SEN primary need and ethnicity.

The lawful basis on which we use this information

Hampshire County Council collect and share the information ensuring that they comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA2018) requirements for processing through:

• Article 6(1)(e) - the processing is necessary to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law;
• Article 9(2)(j) – the processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Domestic Law which shall be proportionate to the aim pursued, respect the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.

These articles under the UK GDPR and DPA2018 are supported by the following specific legislation:

• Section 526 of the Education Act (2008).

Under this lawful basis we do not require your consent to process information provided to us, but we are required, through this privacy notice, to ensure you are fully informed of why we are collecting this information and what we will do with it.

Storing and Securing Data

Personal and Special Category data provided to us from the school census will be held within the County Council’s CAPITA One system, which we use to provide our service case management system. The information held within CAPITA One will be kept in line with our retention schedule and then disposed of as appropriate. The County Council’s CAPITA One system is hosted by CAPITA plc in secure data centres based in the UK. No information leaves the European Economic Area (EEA) and the information is encrypted when in transit between County Council users of the system and the data centre the information is hosted within.

Hampshire County Council takes its data security responsibilities seriously and has policies and procedures in place to ensure the personal data held is

• prevented from being accidentally or deliberately compromised
• accessed, altered, disclosed or deleted only by those authorised to do so
• accurate and complete in relation to why we are processing it
• continually accessible and usable with daily backups
• protected by levels of security ‘appropriate’ to the risks presented by our processing

Hampshire County Council also ensures its IT systems are certified to the internationally recognised standard for information security management, ISO27001.

Who do we share information with?

We do not share information with anyone unless there is a lawful basis that allows us to do so. Personal and Special Category data provided to us from the school census will be shared with the University of Manchester as part of the County Council’s participation in the BeeWell project.

Requesting access to your personal data and your rights

Under data protection legislation, individuals have the right to request access to information about them that we hold. To make a request for your personal information, or someone you have responsibility for, contact the Children’s Services Department’s Subject Access Request (SAR) Team.

You also have the right to:

• prevent processing for the purpose of direct marketing
• object to decisions being taken by solely automated means
• in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
• claim compensation for damages caused by a breach of the Data Protection regulations

Please note that under the UK GDPR, there is also a right to erasure but the right to erasure does not provide an absolute ‘right to be forgotten’. Where the data being processed is for the purpose of ‘performing a task in the public interest or for our official functions, and the task or function has a clear basis in law’ (Article 6(1)(e))’, this right does not automatically apply.

If you have a concern about the way we are collecting or using your personal data, you can raise your concern with us in the first instance or you can go directly to the Information Commissioner’s Office, as the supervisory authority.

To find out how Hampshire County Council handles personal information, your data rights, how to raise a concern about the way they are processing your information and details regarding the Council’s individual Data Protection Officers, see our Privacy page.

Further information about the BeeWell project in the Hampshire area.