County Councillor grant application notes

Detailed guidance for completing the application form

Applications must be submitted electronically. The application needs to be completed in a single session and cannot be saved for later amendments prior to submission. Take care when completing the form (particularly sections 3, 4, 6 and 7 listed on this page) as errors may result in the delay of grant payment, if successful.

NOTE: There is currently no facility to receive a copy of your application when it is submitted. If you wish to keep a record of your application, you are advised to save screen shots for each page of the application.

Please read our terms and conditions before applying.

The information you provide will be used to process your application. For further details, please refer to the privacy notice

.
Before you start

Applicants must contact their county councillor before applying for a grant to discuss the project and seek agreement in principle.

Before you begin, please have the following information ready:

  • your organisation’s details
  • details of your project/service/activity
  • funding and finance (organisation’s bank details are required)
  • any supporting documentation.
Councillor you are applying to

Select the Councillor you are seeking funding from and confirm you have already discussed the request with them and the level of funding required.

If you are wishing to apply to two or more County Councillors please speak to all the relevant Councillors. If the Councillors are happy to support an application please submit ONE application and select all Councillors you are applying to from the drop down menu.

Applicant contact details

Provide details of the main contact (including the best telephone/email address) who will be responsible for making the application on behalf of the organisation and will be able to discuss details of the application with the relevant Councillor and/or County Council officers as required.

Details of the organisation and general information

Provide details of the organisation, which will be responsible for any grant awarded, and its spend. This includes details of the structure of the organisation including numbers of staff, trustees and volunteers.

Documentation

We do not expect all organisations to necessarily have all the listed documents. Please tick the ones which your organisation has.

Your project/activity

Complete all questions to tell us about the project / activity / service you are requesting funding for and how it benefits the local community, including how you have involved users/participants in feedback for the project, and the geographical area it would benefit.

If your request is for building works, state whether all the necessary approvals are in place and that permission has been granted from the owners of the building.

Climate Change and Equalities

Please answer all parts as best you can. We are not looking for comprehensive policies – just some bullet points, for example: thorough training; information sessions, staff guidebook etc. In addition to information about your policies and procedures please outline how the aims of your project will contribute towards tackling climate change and compliance with the Equality Act 2010.

Examples of things which may be relevant to include are:

  • We have an equality and diversity policy. We ensure our staff receive equalities and diversity training. We actively encourage and support all sectors of the community including those having protected characteristics to take part in this project.
  • We have an open and transparent recruitment and promotion policy.
  • The organisation’s culture fully embraces diversity.
  • Our constitution/ this project focuses on fostering good community relations across all sectors of society by...
  • This project will advance equality of opportunity for everyone by…
Finance

There is a minimum grant set at not less than £100.

Provide a breakdown of all costs of activity/project. Use the Add cost button for additional rows if required.

On the next page, the total expenditure will be automatically calculated from the cost information already provided.

For applications for £1000 and under, provide details of existing and expected (already secured) total income, and the shortfall and funding requested fields will be automatically calculated for you. If your application is for a sum lower than the calculated shortfall, please amend the sum in the funding requested field – this is the funding you are asking for from your County Councillor.

Provide details of the sustainability of the project/service and whether it could be delivered if unsuccessful, including details of applications for other funding.

For applications for £1000 or over:

  • please provide details or any additional income already obtained or being sought.
  • you may wish to provide supporting documents*, such as:
    • Annual accounts
    • Adults safeguarding policy
    • Child Protection Policy

*These can be uploaded later in the application form (before the declaration section).

Payee details

Provide bank details of the organisation responsible for accounting for any grant awarded. Bank details of individuals will not be accepted.

Monitoring information

This information will help us to plan and fund areas of work where there are significant gaps and needs. If you need to collect this information from your staff or service users then it is important that you give them a choice as to whether they choose to give this personal information.

Equalities information

Please select all that apply. If your project is not targeted / specifically focused towards any specific group of people, please tick “not targeted”.

Declaration

Please confirm your agreement to the statements and select submit.

Your application will be notified to the relevant Councillor/s and they will contact you in due course.

Apply for this grant