Archived decisions

          GOVERNANCE COMMITTEE

        THURSDAY 28 JUNE AT 2.15 P.M.

          THE CHUTE ROOM, ELIZABETH II COURT,

          THE CASTLE, WINCHESTER

          DAVID HINXMAN

          7339 e-mail: [email protected]

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

    All Members who believe they have a personal or a personal prejudicial interest in any matter to be considered at the meeting must declare their personal interest and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter is discussed. The declaration should be made at the time of the relevant debate.

3. MINUTES

To confirm the Minutes of the meeting of the Committee held on 5 April 2007.

4. CHAIRMAN'S COMMUNICATIONS

To receive any communications the Chairman may wish to make.

5. AUDIT COMMISSION: (a) AUDIT AND INSPECTION PLAN 2007/08 AND (b) ANNUAL AUDIT AND INSPECTION LETTER

    To consider the documents prepared by the Audit Commission and submitted to the County Council. The Audit Commission will be represented at the meeting.

6. ANNUAL INTERNAL AUDIT OPINION 2006/07

    To consider the report of the County Treasurer recommending the Committee to accept the Internal Audit Assurance Statement for 2006/07 and that progress on management actions contained in the report be reported mid-year to the committee.

    Note:

    Discussion in relation to Appendix D will require the Committee to resolve to exclude the Press and Public by virtue of paragraph 7 of Part 1 of Schedule 12A of the Local Government Act 1972.

7. DRAFT STATEMENT OF INTERNAL CONTROL

    To consider the report of the Head of Corporate and Legal Services and Monitoring Officer and the County Treasurer and the appended draft Statement of Internal Control which is required to be approved by the Committee under the Accounts and Audit Regulations 2003 before the end of June.

8. DRAFT STATEMENT OF ACCOUNTS 2006/07

To consider the report of the County Treasurer.

9. REVISED MODEL CODE OF CONDUCT FOR MEMBERS

    To consider the report of the Head of Corporate and Legal Services and Monitoring Officer recommending that the revised Model Code of Conduct for Members be approved by the County Council at its meeting on 12 July 2007. The report is to be considered by the Standards Committee on 3 July 2007.

10. PARTNERSHIP FOR URBAN SOUTH HAMPSHIRE GOVERNANCE ARRANGEMENTS

    To consider the report of the Director of Environment and Chief Executive recommending that the County Council be asked to approve the establishment of formal joint arrangements. The report is to be considered by the Cabinet on 25 June 2007.

11. AUDIT COMMITTEES

    To consider the report of the County Treasurer recommending a review of the Committee's Terms of Reference to clarify and reconcile all its existing functions with those required for audit, regularity and accounts work.

12. MANAGING THE RISK OF FRAUD

    To consider the report of the County Treasurer inviting the Committee to review the County Council's Anti-Fraud and Corruption Strategy.

13. STRATEGIC RISK MANAGEMENT

    To consider the report of the Chief Executive updating members on the County Council's programme for the management of risk.

14. COMPLAINTS, DATA PROTECTION AND FREEDOM OF INFORMATION

    To consider the report of the Chief Executive concerning changes that have recently taken place regarding the management of Corporate Complaints and providing an update on compliance with the Data Protection, Freedom of Information and Regulation of Investigatory Powers Act.

15. "OPEN" INVITATIONS TO MEMBERS

    To consider the report of the Chief Executive recommending fine tuning of the corporate protocol approved by the Committee in January 2007 in relation to whole council business-led invitations.

This agenda is also available on the County Council's website (click on www.hants.gov.uk/decisions) and can be provided on request in large print or Braille or on disk. Contact details as shown above.

County Councillors attending as appointed members of this Committee or by virtue of Standing Order 17.5; or with the concurrence of the Chairman in connection with their duties as members of the Council or as a local County Councillor qualify for travelling expenses.