Archived decisions
To the Members of the County Council.
You are hereby summoned to attend the Meeting of the County Council to be held at The Castle, Winchester at 10.00am on MONDAY 15 JUNE 2009 to consider and resolve upon the business set out in the Agenda below. There will be a short service of prayer at the beginning of the meeting.
Enquiries to: Debbie Vaughan, Head of Committee Services. Tel: (01962) 847330; e-mail: [email protected]
This agenda is also available on the County Council's website (click on www.hants.gov.uk/decisions) and can be provided on request in large print or Braille or on disk. Contact details are shown above.
1. APOLOGIES FOR ABSENCE
2. COUNTY COUNCIL ELECTIONS
To receive the County Returning Officer's return of the persons elected Members of the County Council on 4 June 2009.
3. ELECTION OF CHAIRMAN
To elect the Chairman of the County Council to hold office until the Annual General Meeting of the Council in 2010. The Chairman asks the Chief Executive as the proper office to call for nominations, which are to be seconded. The new Chairman to sign the declaration of acceptance of office and then take the chair.
4. DECLARATIONS OF INTEREST
All Members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak in accordance with paragraph 12 of the Code. The declaration should be made at the time of the relevant debate.
5. MINUTES
To confirm the Minutes of the meeting held on 2 April 2009.
6. APPOINTMENT OF VICE-CHAIRMAN
To appoint a Vice Chairman of the County Council to hold office until the Annual General Meeting of the Council in 2010. The Chairman will call for nominations, which are to be seconded, with all propositions being put to the vote. The new Vice Chairman to sign the declaration of acceptance of office.
7. CHAIRMAN'S ANNOUNCEMENTS
To receive such announcements as the Chairman may wish to make to the Council.
8. ELECTION OF LEADER
To elect a Leader of the County Council in pursuance of Part 1, Chapter 7 of the Constitution. The Chairman will call for nominations, which are to be seconded, with all propositions being put to the vote.
9. LEADER'S REPORT
To receive such reports as the Leader of the Council may wish to bring before the Council.
10. APPOINTMENT TO COMMITTEES
To consider the report of the Chief Executive and determine for the purposes of Part 1 of the Local Government Act 1989 (the proportionality rules) the allocation of seats on standing committees and panels; to appoint members to the Standards Committee; and to appoint Education co-opted members.
Note: Where committees, panels or other bodies to which the Council makes appointments are subject to proportionality rules, it is the Council's policy for the political groups to submit their nominations to the Chief Executive and for the Chief Executive to publish the respective memberships.
The proportionality rules do not apply to appointments to the Executive or to Executive Committees, which by virtue of the Local Government Act 2000 Section 24 are exempt from the requirements of proportionality.
11. APPOINTMENT OF COMMITTEE CHAIRMEN AND VICE
CHAIRMEN
To consider a report of the Chief Executive inviting nominations.
12. HAMPSHIRE FIRE AND RESCUE AUTHORITY
The County Council has 19 seats on the Authority. These are allocated proportionately according to the size of each political group on the County Council. Nominations are sought on that basis.
13. HAMPSHIRE POLICE AUTHORITY
To appoint members to the Joint Committee responsible for making appointments to the Hampshire Police Authority. The Joint Committee is constituted in accordance with the provisions of the Police Act 1996 and makes appointments to the Police Authority proportionately according to the size of the political groups across its constituent councils - the County Council, Isle of Wight Council, Portsmouth City Council and Southampton City Council.
14. QUESTIONS UNDER STANDING ORDER 20(b)(i)
To deal with questions pursuant to Standing Order 20(b)(i). Where a member has submitted more than one question, their second and subsequent questions will not be answered until all other members' first questions have been dealt with.
15. APPOINTMENTS TO OUTSIDE BODIES
a) To make appointments to the following organisations of regional, national or international significance:
· Arc Manche/Channel Arc (4 + 2 deputies)
· Assembly of European Regions (5 + 3 deputies)
· Atlantic Arc Commission (4 +2 deputies)
· County Councils Network Council (4 + 1 deputy)
· Interreg IVA North/2 Seas Steering Committee 2008-11 (1)
· Interreg IVA South Programme Management Committee 2012-14 (1)
· Local Government Association General Assembly (4 + 1 deputy)
· Local Government Association Coastal Issues Group (1)
· Local Government Association Rural Commission (1)
· Local Government Association Urban Commission (1)
· New Forest National Park Authority (5)
· Sir Harold Hillier Gardens and Arboretum Advisory Committee (3)
(NB: the Chairman of this Committee is to be an independent person therefore the necessary arrangements will be reported in due course)
· South East Employers (3 + 2 deputies)
· South East England Councils (SEEC) (1)
· Southern Regional Environmental Protection Committee (1)
· Southern Regional Flood Defence Committee (2)
· Southern Sea Fisheries District Committee (2)
b) To make any other appointments to outside bodies as may be necessary.
Part I - Matters for decision
16. SETTING UP OF AN AUDIT COMMITTEE AND MEMBERS ALLOWANCES SCHEME PANEL
To consider the report of the Chief Executive proposing arrangements for an Audit Committee to be set up to replace the Governance Committee and the establishment of a new Members Allowances Scheme Panel.
17. CONSTITUTIONAL CHANGES
To consider a report of the Chief Executive seeking approval to changes to the Constitution. The proposed changes are to address recent changes in local government legislation together with amendment of the existing decision making arrangements and delegation of responsibility, following the election and recent decisions of the Cabinet.
Part II - Matters for information
18. HAMPSHIRE POLICE AUTHORITY
a) To deal with any questions which have been submitted pursuant to Standing Order 20(d) concerning the discharge of the Hampshire Police Authority's functions.
b) To receive the report of the Authority.
19. HAMPSHIRE FIRE AND RESCUE AUTHORITY
To deal with any questions which have been submitted pursuant to Standing Order 20(d) concerning the discharge of the Hampshire Police Authority's functions. There is no report of the Fire Authority on this occasion.
20. EXECUTIVE AND COMMITTEE REPORTS
To receive for information the reports of the following:
a) The Cabinet/Leader.............................................................................
b) Executive Member for Adult Social Care............................................
c) Health Overview and Scrutiny Committee...........................................
d) Environment..........................................................................
Andrew Smith, OBE,MA,DPA,MBA Chief Executive,
The Castle,
Winchester.
5 June 2009