Pre-employment checks

We undertake various pre-employment checks before we can make a firm offer of employment

Pre-employment checks process

If you are successful at interview, we will make you a conditional offer of employment.

Before we are able to make a firm offer, we will need to undertake a range of employment checks. These will vary dependent on the specific role to which you have applied for. This means that the offer is not ‘firm’ until all the pre-employment checks have been satisfactorily completed.

After the recruiting manager has made you a verbal conditional offer, the Recruitment team will send you an email to confirm. This will outline your conditional offer and the outstanding pre-employment checks. These checks must be satisfactorily completed.

To accept your conditional offer, login to your account at (or via ESS Lite for internal candidates). The Recruitment Team will then start the outstanding pre-employment checks.

The pre-employment check process can take a varying amount of time. This is dependent on how quickly we receive back the information we need from you and from the people we send it to (for your references).


As a part of the pre-employment checking process we need to take up formal references for all candidates. These must be received and be acceptable before an offer can become 'firm' or 'unconditional.'

Further information on the references we require

Proof of your qualifications and professional registration

Hampshire County Council must employ people with the relevant qualifications for each role. This ensures individuals with the appropriate qualifications deliver the services to our community.

We will need to confirm you have the qualifications that are mandatory for the role you have been offered. This will include educational and professional qualifications.

The Job Summary and Person Specification lists all the essential qualifications for the role. You must provide your original certificates for all qualifications. This is especially important for:

  • nurses (NMC registration and proof of your PIN number)
  • social workers (evidence of your HCPC Registration)
  • teachers (GTC Registration)

Please contact the recruiting manager if you are unsure which documents you need to provide.

Health assessment

Hampshire County Council is an equal opportunities employer. We aim to remove potential barriers that may exist to people applying or working here.

To support this, we ask all candidates to complete a Health Declaration Form after a written conditional offer.

The information we ask for will include: 

  • whether you consider yourself disabled under the Equality Act 2010 definition
  • whether you feel you may need any reasonable adjustments to your work/workplace
  • information about your sickness absence history
  • whether you have / had any medical conditions

Depending on the answers you give, you may be referred to the Occupational Health team. If so, they will carry out an assessment as part of your pre-employment checks. The assessment will help us to make any reasonable adjustments required.

Please email the Occupational Health team if you have any questions about the process at

Automatic referral to the Occupational Health team

For roles with certain job hazards, candidates are automatically referred to Occupational Health. This is independent of the answers given on the Health Declaration. These roles include:

  • those where individuals require Mandatory Health Surveillance (Health and Safety at Work Act 1974)
  • working in environments where individuals will be exposed to noise over 80 Db
  • working with vibratory tools (chainsaw, strimmer, circular saw, sit on mower etc)
  • coming into regular contact with aflatoxins as part of their work (biological hazard)

The purpose of this process is to ensure that we do not employ someone who, even after reasonable adjustments may have been made, is not physically capable of delivering the duties of the role. As an organisation, we have the responsibility not to put any service users or the role holders at risk. We ensure that their work will cause or aggravate the individual's previous or existing medical condition. Where the Occupational Health team does not recommend an appointment to the role for health reasons, the conditional offer made to the candidate will be withdrawn.

Conditional offers of employment may also be withdrawn where declared levels of sickness absence (in the previous 12 month period) exceed corporate thresholds, and appropriate consideration has been given to the reasons/circumstances surrounding the sickness absence.

Criminal Record Check

Safeguarding in Hampshire

Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. It expects all staff and volunteers to share this commitment.

Posts working with children and vulnerable adults, or sensitive information about them, are subject to relevant pre-employment checks. This includes a Criminal Record check.

Disclosure and Barring Service (DBS) check

A Criminal Record check shows details of all cautions, reprimands, warnings and convictions held on the Police National Computer.

An ‘Enhanced’ Disclosure will also show if an individual is included on a Barred List of individuals. These individuals are not permitted to work with children, young people and vulnerable adults.

A Disclosure may also contain any relevant and proportionate information held by local police forces.

More information about DBS checks

How to obtain a Disclosure and Barring Service check

We will ask you to provide relevant and satisfactory ID and to complete the Disclosure Application Form. Once this has been completed, the check can be submitted for processing.

You will receive an original copy of your Disclosure Certificate. Keep it safe.

The school or department will may ask you to provide details of the Disclosure Certificate.

Guidance to support applicants completing the DBS application form

Non Police Personnel Vetting Clearance

Hampshire County Council, Hampshire Fire and Rescue Service and Hampshire Constabulary staff are now working together within some business areas. This means some individuals will have access to personal data and other sensitive information.

If the role is identified as such, you will be required to go through the Non Police Personnel Vetting process. The vetting process is entirely confidential.

The check is required to minimise the risk of sensitive information being misused. The vetting process involves various checks against several police systems. This is to assess whether the individual poses an unmanageable risk to the organisation.

If you have any queries, please contact the Police Security Vetting Unit by telephone on 01962 834634 or email

How do I know when my pre-employment checks have been completed

If you would like to know how your pre-employment checks are progressing, please contact the recruiting manager.

Once the checks have been completed the recruiting manager will contact you to agree a mutually convenient start date.

An email will also be sent to the email address you used when applying. This will confirm that all pre-employment checks have been completed and you can take up your role. Your Statement of Particulars will then be issued to you via email as soon as possible.