Travel information for schools, post-16 providers and EIS/PBS Centres

Hampshire County Council transports approximately 15,000 children to various mainstream and SEN schools and Post-16 providers. This service costs the Council in excess of £30 million per year.

When assessing a student’s eligibility for school transport assistance, Hampshire County Council will apply the Home to School Transport Policy. When reviewing a post-16 request for travel assistance, Hampshire County Council will consider the Post-16 Transport Policy Statement.

Schools and colleges are reminded to ensure the information they are giving to parents/carers is consistent with the relevant policy.

For information on school or college transport assistance including eligibility and how to apply, parents/carers should be directed to the “I am a parent/carer” section.

Report any concerns regarding the school transport service to the Transport Team by emailing school.transport@hants.gov.uk.

Mainstream schools

  • Application process: Parents/carers are responsible for completing the online application form. Successful applicants are advised of their travel arrangements by the Transport Team.
  • Change of personal circumstances: Parents/carers must inform the Transport Team of any changes in circumstances e.g. change of address. Schools must tell the Transport Team if a student leaves the school. Eligibility is reassessed each time a pupil’s circumstances change and there is no guarantee that school transport will continue.
  • Pupils’ behaviour: Pupils should behave appropriately when using school transport and follow the Code of Conduct.
  • Bus passes: Public transport bus passes are sent to the school for pupils to collect at the beginning of the school year.
  • School admin: Schools must inform the Transport Team and operator of; inset days, end of term details and emergency closures. There is no guarantee that transport can accommodate end of term arrangements. Pupils must remain at school or parents/carers must make alternative arrangements.

SEN schools

Links to the SEN school transport application forms (TSEN1 and TSEN2) can be sent to you if needed. To request this please send an email to sen.enquiries@hants.gov.uk

Application process: Children’s Services SEN Team assess eligibility for school transport. They will inform parents/carers of the decision when confirming the school placement. Schools should submit an application form on the parent/carer’s behalf, if requested to do so. The application will then be approved by Children’s Services SEN Team and the Transport Team will make the transport arrangements. Please only submit an application form if it has been confirmed that the child meets the eligibility criteria and the parent has confirmed that transport assistance is required.

This is the process:

  1. Letter received from SEN team confirming availability
  2. Parent/carer asks school to submit application
  3. School submits application to SEN Team
  4. SEN Team sends request to Transport Team

Change of personal circumstances: Parents/carers should inform the school when; the pupil’s home address, the school they are attending or any other personal details that may affect their eligibility for transport assistance changes. Schools should amend their records and pass the details to the Children’s Services SEN Team to reassess eligibility. If the pupil is still eligible it can take up to 10 working days to arrange transport. The parent/carer must take their child to school until transport is arranged.

Pupils’ behaviour: Pupils should behave appropriately when using school transport and follow the Code of Conduct.

Bus passes: Public transport bus passes are sent to the school for pupils to collect at the beginning of the school year.

School admin: Schools must inform the Operator, and copy to the Transport Team, details of:

  • inset days
  • end of term details (including early closures)
  • emergency closures

Please note, there is no guarantee that transport can accommodate any changes to usual arrangements. Pupils must remain at school or parents/carers must make alternative arrangements.

School Escorts: A School Escort will be provided on SEN transport, if required, and will be based on the needs of the pupils travelling.

Post-16 providers

There is no automatic eligibility for Hampshire County Council funded home to school transport after the age of 16. Parents/carers are responsible for making travel arrangements and consider how the student will travel to/from their placement before applying for and accepting a place.

If public transport or a campus bus is available parents/carers should make their own arrangements. The placement can provide information on whether bursary funding is available to assist with travel costs.

The Transport Team may provide assistance in exceptional circumstances. Parents/carers must demonstrate that assistance is necessary to facilitate a student’s attendance at their placement.

When submitting a travel request form the parent/carer must provide evidence to show that without support from the Council the student would be unable to attend their educational placement.

Travel assistance is not available to students in apprenticeships with employed status, students attending work placements/work experience or other bespoke arrangements including taster days.

Local Authorities are required to publish a transport policy statement each year specifying transport arrangements for persons of sixth-form age in education or training. Please read the Post-16 Transport Policy Statement for more details.

SEN early years providers

There is no automatic eligibility for travel assistance for non-compulsory age children attending an early years setting. For pupils attending a Specialist Early Years Placement, any request for transport assistance will be considered on a case by case basis.

EIS/PBS Centres

The Education Inclusion Service (EIS) is part of the Children’s Services department in Hampshire County Council and the key aim of the EIS is to ensure that children have access to education.

Can I apply for transport for secondary aged pupils?
Yes if they are permanently excluded from their mainstream school or medically unwell and unable to attend school full time.

Can I apply for transport for primary aged pupils?
Only in very exceptional circumstances, these should be assessed on a case by case basis. Contact the Transport Team for further advice by emailing school.transport@hants.gov.uk.

Who is responsible for travel to inclusion centres when the child is not eligible?
Parents (in exceptional cases the child’s ‘home’ school may assist with funding)

Can I apply for an exception to policy for a pupil on behalf of a parent?
No, the parent must do this and be aware that there may be a charge to use the service.

When is contracted transport provided as opposed to a bus pass?
When the child is of primary age, there is no viable public transport route, or sufficient evidence is submitted regarding the needs of the child.

How long does it take for transport to be set up?
It can take up to 6 working days upon receipt of an application form.

How long does it take for an amendment to transport to be put in place?
It can take up to 6 working days upon receipt of an amendment form.

Spend to Save School Minibus Scheme

The Spend to Save School Minibus Scheme provides leased minibuses and funding to Hampshire County Council schools, academies and post-16 providers with courses for SEN students. These provisions operate their own Home to School Transport service for students eligible for transport assistance.

School Crossing Patrols

School Crossing Patrols in Hampshire provide safer routes to and from school for thousands of children and parents every day.