Order a copy birth certificate

You need to provide
  • full name and surname at birth of the person whose certificate is required
  • date and place of birth – name of hospital (if known) and town or village
  • names and surnames of their parents, including the mother’s maiden name if known

If a birth was registered by declaration (in an office outside Hampshire) the register entry will be held where the birth occurred and copy certificates obtained from that office eg a copy certificate for a birth that occurred in Portsmouth but was registered in Fareham would need to be obtained from Portsmouth Register Office.

We are unable to search for a period of more than 3 years. If you do not know the exact year of the birth, please enter the most likely year/s on the application form.


Copy certificates cost £10.

Order online

Order a copy birth certificate

Order by telephone

Phone 0300 555 1392

Priority Service

If you need a copy certificate in a hurry use our Priority Service. We will search our records for your certificate within 24 hours of receiving your order (Monday to Friday).

This service costs £23 including search and certificate.

We will despatch your certificate by 1st class post or you can collect it from the Certificate Processing Centre at Hampshire Record Office.

If for any reason the certificate cannot be issued, the cost of the certificate (£10) will be refunded. The search fee of £13 is non-refundable.

Turnaround also depends on you providing sufficient information for us to find the certificate.