Public participation in the Police and Crime Panel

Meetings of the Police and Crime Panel (PCP) are open to the public to observe and members of the public are encouraged to attend. For future meeting dates of the PCP please see Meetings.

Questions to the Panel

Subject to Rule 31A of the Panel’s Rules of Procedure, the Panel allows members of the public to ask questions at its meetings.

  • Questions can be asked by anyone living, working or studying within the administrative policing area of Hampshire.
  • You can submit up to two questions per meeting, either in your own right or on behalf of one organisation.
  • Written notice of questions must be received no later than 15 clear working days before the Panel meeting is held.
  • If you are unable to attend the meeting you may send a representative (who must be living, working or studying within the Hampshire Policing Area) on your behalf.
  • If you, or your representative, attend the meeting in person to receive the answer to your questions then you (or your representative as the case may be) may, at the Chairman's discretion, be permitted to ask one supplementary or follow-up question on the same subject matter as your original question.
  • If you are unable to attend or to be represented at the meeting at which your question is to be considered, the response to your question/s will be noted and sent to you in writing following the meeting.

Speaking at a PCP Meeting (Deputations)

Speaking at a meeting of the PCP is known as ‘making a deputation’. The Panel allows members of the public to make a deputation on any matter which is properly within its remit, as enacted by the Police Reform and Social Responsibility Act 2011, in line with Rule 30 of the Panel’s Rules of Procedure.

  • If the topic you wish to speak about is due to be on the agenda for a meeting of the PCP you can apply to make a deputation.
  • You can apply to make a deputation on your own or as part of a group of up to four people.
  • To be eligible to make a deputation, individually or as part of a group you must be on the electoral register within the administrative policing area of Hampshire. Please note that Hampshire Constabulary officers and staff, and officers of the Police and Crime Commissioner (PCC) are not able to make a deputation to the PCP.
  • Written deputations will be accepted by the PCP at the discretion of the Chair of the Panel.
  • Applications to make a deputation must be made in writing; by email, or by post. The request must specify the topic within the agenda upon which you wish to speak and identify whether the deputation is being made in writing, or if it is to be made in person at the meeting.
  • Your written request to make a deputation must be received at least 3 clear working days before the meeting date.
  • Each deputation (of up to four people) will have up to five minutes in total to speak, or to be read if submitted in writing. If you are attending as a group, each person can take part, sharing the five minutes available.
  • Deputations are normally be taken at the beginning of the meeting and up to 30 minutes is allowed for deputations at each meeting. Depending on the number of deputations, time for individual deputations may be reduced on a proportional basis in order to fit within the time available.
  • If you have already made a deputation on a particular topic, you may not make another deputation on the same or similar topic for six months.
  • Please note that deputations are not an appropriate alternative to complaints processes, and unreasonable complainants may not make a deputation on any complaints-related item on the agenda.

For further information, to submit questions to the Panel or to apply to make a deputation please contact the Scrutiny Officer to the Panel:

By Post:

Democratic and Member Services
Corporate Services Department
Hampshire County Council
The Castle, Winchester
Hampshire
SO23 8UJ

By email: Hampshire.pcp@hants.gov.uk

Pro-active Scrutiny

For details of how to participate in the Panel's pro-active scrutiny, please see Pro-active Scrutiny.