Deposit items

We are grateful to all the people who have passed their archives to the safekeeping of Hampshire Archives and Local Studies.

You can pass archives to us by gift or deposit:

  • a gift passes ownership to us and secures their availability for all time
  • a deposit is particularly appropriate for extant organisations as the organisation retains ownership, see our Deposit terms of agreement

Our collecting policy

We are always delighted to receive documents relating to Hampshire or Hampshire people, or the whereabouts of such documents. We follow our collecting policy guidelines when deciding which documents to accept.

Our collecting policy is very detailed but some of the main points are as follows:

  • where documents relate only or mainly to Portsmouth or Southampton offer them to the record offices in those cities
  • Wessex Film and Sound Archive (WFSA) collects film and sound archives for Hampshire, including Portsmouth and Southampton. WFSA also collect for the wider Wessex region
  • we have facilities to make copies of documents where owners wish to keep their archives

Digital archives

We also accept digital archives. These could be created electronically, including text, databases and digital photographs. Or digital surrogates, such as scans of older photographs. It is more complex to preserve digital material than paper and parchment. So we would prefer you to deposit original items rather than digital surrogates, where possible.

Our Digital Preservation Policy describes our approach to digital archives