Enquiries, copies, research

Researching your family history or a piece of local history and don’t know where to start? We can help you with all kinds of local research projects.

From self-service options to making enquiries, getting copies of certificates or other documents, or even letting our experts do the research for you, read on to find out more about the services we offer at Hampshire Archives and Local Studies.

Self service (using our website)

I want to know if you have anything on ….

Do you hold the information and/or documents I am interested in?

What to do

Check our website first:


Enquiry (asking for advice)

I need some advice on how to find out about …..?

I have searched your online catalogue/website but I can’t find what I am looking for

I have an enquiry about an event, room hire, offering documents etc

What to do

Make an enquiry asking for advice. We will respond to your enquiry within 5 working days.


Search (look up)

I’d like someone to look up something in a document, book, index or film. I can provide a document reference or description and details such as name, date, place.

What to do

Make an enquiry with details of what you would like us to look up. We will check your request and respond with an online payment link; or we will provide alternative advice.

What we will do

Once we have received payment we will respond with the information found within 5 working days.

Cost

We require payment in advance.

  • One search
  • £12
  • per search

Certified copy (for legal or official use)

I need a baptism certificate or a certified copy of a document (or part).

What to do

Make an enquiry providing details of the entry or document required.

What we will do

We will check your request and advise on cost and making a payment. When we have received your payment, we will send your certified copy within 5 working days.

Cost

We require payment in advance.

  • Baptism certificate
  • £34
  • Certified transcript/copy plus certification
  • £22
  • per certification

Copy request

I want a copy of one or more documents and can provide reference numbers and descriptions.

What to do

Make an enquiry with your copy request.

What we will do

We will advise you start with a copy estimate and provide a link to the payment. If the request can be fulfilled within half an hour, copies will be supplied without further charge. We will send copies within 10 working days after we receive your payment.

Note that different document formats will require differing amounts of time to copy, eg if documents require unrolling, unfolding, or flattening, more time is needed.

If the request cannot be fulfilled within half an hour, the copy estimate fee will be used to provide a quote for up to 100 pages of copying. A charge for copying will then be payable.

Cost

We require payment in advance.

  • Copy estimates
  • £15
  • per 100 pages
  • Digital photography/scans
  • £30
  • per hour (£15 min charge)
  • Photocopies sent by post
  • £14
  • for 1-5 pages, £1.50 per subsequent copy

Research

I am trying to trace a person, family, house, other subject through several documents, books, or indexes. I have some idea of names, dates or places but nothing very specific. I would like copies of the main entries or documents found.

What to do

Make an enquiry with your research questions in order of priority.

What we will do

We will advise on time needed, cost, and online payment link. When we have received payment, we will send a report in listing documents searched and results found within one calendar month. If appropriate, we will send copies of the main items found but we do not provide copies of everything we find.

Cost

We require payment in advance.

  • Searches or research
  • £30
  • per hour (£30 minimum charge)

Price is for 2 hours maximum per application for the time spent researching not for the results.